APEC Project Proposal
Project No.EWG 03 2011A
Project TitleAPEC Cooperative Energy Efficiency Design for Sustainability (CEEDS) - Phase 3
Project StatusCompleted Project
Publication (if any)
Fund AccountAPEC Support Fund
Sub-fundASF: Energy Efficiency
Project Year2011
Project SessionSession 1
APEC Funding149,948
Co-funding Amount415,120
Total Project Value565,068
Sponsoring ForumEnergy Working Group (EWG)
TopicsEnergy
CommitteeSOM Steering Committee on Economic and Technical Cooperation (SCE)
Other Fora InvolvedNot Applicable / Other
Other Non-APEC Stakeholders Involved
Not Applicable
Proposing Economy(ies)Japan
Co-Sponsoring EconomiesAustralia;Brunei Darussalam;Canada;Chile;China;Hong Kong, China;Indonesia;Korea;Malaysia;Mexico;New Zealand;Papua New Guinea;Peru;Philippines;Russia;Singapore;Chinese Taipei;Thailand;United States;Viet Nam
Expected Start Date20/04/2011
Expected Completion Date31/12/2012
Project Proponent Name 1Ryo Minami
Job Title 1Director
Organization 1International Affairs Division, Agency of Natural Resources and Energy
Postal Address 11-3-1 Kasumigaseki Chiyoda-Ku, Tokyo 100-8931, JAPAN
Telephone 1(+81)3-3501-0598
Fax 1(+81)3-3595-3056
Email 1minami-ryo@meti.go.jp
Project Proponent Name 2Not Applicable
Job Title 2Not Applicable
Organization 2Not Applicable
Postal Address 2Not Applicable
Telephone 2Not Applicable
Fax 2Not Applicable
Email 2Not Applicable
DeclarationNot Applicable
Project Summary

CEEDS seeks to promote “high-performance” energy efficiency policies and measures in selected sectors in APEC’s developing economies.. CEEDS Phase 3 is designed to assist participating developing economy delegates from both energy and transportation ministries through the process of developing next steps to improve energy efficiency in the passenger ground transportation sector.  The process will be built around two workshops to provide capacity-building and information sharing.  Between the first and second workshops, delegates will be expected to discuss their proposed next steps with colleagues at home, and seek their advice on improving the plan, and support for its implementation. APERC researchers will also prepare approximate estimates of the energy saving potential of the policies and measures discussed in the workshops.    

The first CEEDS Phase 3 workshop is scheduled for September 2011 in San Francisco, USA, while the second workshop scheduled for the first quarter of 2012 in Singapore.
Relevance

In Sydney in September 2007, APEC Leaders agreed to work towards achieving an APEC-wide regional aspirational goal of a reduction in energy intensity of at least 25 percent by 2030. They also encouraged all APEC economies to set out individual goals and action plans for improving energy efficiency, taking into account this aspirational goal, and reflecting the individual circumstances of different economies.

Earlier, in Darwin in May 2007, the Energy Ministers directed the EWG to strengthen efforts to share information on energy efficiency policies and measures, identify effective energy efficiency approaches and review progress towards efficiency goals.  They also specifically directed the EWG to develop a voluntary Energy Peer Review Mechanism, with an initial focus on progress toward attaining energy efficiency goals.

In response to these directives, EWG approved the establishment of the Peer Review on Energy Efficiency (PREE) project, coordinated by APERC.  This program allowed volunteer host economies to have their energy efficiency policies and programs reviewed by energy efficiency experts from other APEC economies.  However, developing APEC economies also requested opportunities for a more in-depth peer review of their energy efficiency policies in specific sectors.  Therefore, EWG approved the establishment of the Cooperative Energy Efficiency Design for Sustainability (CEEDS) project. CEEDS Phase 1 focused in appliance labelling and energy efficiency standards, while the ongoing CEEDS Phase 2 focused on building energy codes and labelling.  

In Fukui, Japan, in June 2010, the Energy Ministers instructed the EWG and APERC to keep promoting energy efficiency through PREE and CEEDS, and consider follow-up efforts including capacity building activities, policy research and processes to gauge the success of member economies’ efforts to implement the recommendations of these programs.

This CEEDS Phase 3 responds to the declarations of APEC Energy Ministers and Leaders.  In particular,

CEEDS gives developing APEC economies an opportunity for an in-depth review of their energy efficiency policies and measures in a particular sector, in this case the passenger ground transportation sector.  It will give developing APEC economies the opportunity to share information on energy efficiency policies and measures in this sector, review progress towards their energy efficiency goals, and to build their capacity to implement high performance policies and measures.   
Objectives

CEEDS seeks to promote “high-performance” energy efficiency policies and measures in selected sectors in developing economies in the APEC region. The key objectives of the projects are; 1) to identify and share information on high-performance policies and measures in a selected sector; 2) to approximately estimate the energy savings potential of the identified high-performance policies and measures in participating developing APEC economies; 3) to assist these developing APEC economies in designing and implementing high-performance policies and measures of their own, including how to adapt policies and measures which have been successful elsewhere to the unique conditions of each economy.  All of these, but especially (3), require building the capacity in the participating economies to analyze and implement energy efficiency policies. 

As noted Question 1 above, CEEDS Phase 3 will focus on the passenger ground transport sector.  There are at least three approaches to improving energy efficiency in passenger ground transportation.  The first is increasing the efficiency of the transport vehicles themselves, such as through establishing vehicle fuel efficiency standards. The second is promotion of lower-carbon modes of transport, such as energy efficiency public transportation, walking, and bicycling. The third is reducing the overall demand for passenger transportation, through improved city planning or more effective use of telecommunications. In nearly every economy, there are opportunities to better integrate energy efficiency policies and transport policies.  However, the specific policies and measures which are needed will depend upon many factors specific to the economy, including the nature of economy’s existing transport infrastructure and land-use patterns, energy and financial resources, vehicle manufacturing and marketing industry, and legal system.
Alignment

Regarding APEC’s key priorities, the APEC leaders’ Growth Strategy adopted at their 2010 Yokohama meeting, call for APEC to achieve five growth attributes, namely, balanced, inclusive, sustainable, innovative and secure growth. Two of these directly apply APEC’s energy activities and this project. For Sustainable Growth, APEC needs to adopt a less carbon-intensive and less depletable-resource dependent energy and transport system.   For Innovative Growth, APEC needs to promote innovation in the energy and transport sectors through cross-sector collaboration.  In fact, in their Yokohama Declaration of 2010, the APEC leaders specifically cited nurturing energy efficiency experts as a good example of the kinds of activities APEC needs to undertake.  CEEDS Phase 3 should make a significant contribution in both areas. 

Question 1 already addressed the contribution of this project to meeting the goals of the APEC energy ministers.

TILF/ASF Justification

CEEDS Phase 3 is an APEC Support Fund application, and is very appropriate for funding from this source.  The program is targeted at developing economies, who will benefit from more energy efficient passenger ground transportation through reduced economic damages from climate change, better air quality, less exposure to high oil prices and oil market disruptions, and, if properly designed, greater mobility at lower cost.  As explained in Question 2 above, building the capacity in the participating economies to analyze and implement energy efficiency policies is a key focus of CEEDS.
Beneficiaries and Outputs

The most obvious beneficiaries of this project will be the delegates from the participating CEEDS economies, who are expected to be key players in developing passenger ground transportation energy efficiency policies. They will gain valuable assistance in developing work plans for improving energy efficiency in their economy, along with information sharing and training on the planning and implementation of high-performance energy efficiency policies.  Other officials in the participating economy governments will also be benefit indirectly through sharing such information and lessons learned with the delegates. As discussed in Question 13 below, the final report and the workshop presentations also serve as valuable references. 

In addition, there will be a wide range of other beneficiaries who benefit from cleaner air, less exposure to high oil prices greater energy security and reduced climate change,. 

A number of developing APEC economies have expressed their interest in participating in CEEDS Phase 3, Moreover,, the United States, Singapore, Japan and Chinese Taipei have committed to provide expert speakers.  
Dissemination

The major output of the project is the final Phase 3, summarizing the discussions at the workshops and the work plans developed by the delegates. The Phase 3 report will be available for public downloading on the APERC website and in hard copies. It should serve as a valuable reference for anyone anywhere who wishes to implement policies and measures to improve energy efficiency in passenger ground transportation.  The number of hard copies will be 150.

The presentation slides from the workshops will also be available for downloading from the APERC website.  In order to encourage candor in the discussions in the workshops, these presentations will probably be available on a password protected area restricted to workshop participants only. 

APERC has a publicity plan for briefing the general or specialist media about key components of the project.  APERC will also consult with the APEC EWG Secretariat to ensure adequate publicity. For publication and dissemination, 1,500 USD is allocated for printed distribution.
Gender

APERC welcomes the participation of women in all aspects of this project. A number of women participated in CEEDS Phases 1 and 2, and this is expected to be the case in CEEDS Phase 3 as well. APERC will continue to make efforts to ensure that women are well represented among the speakers CEEDS Phase 3, and will encourage the participation of women as delegates in our invitations.

Women are major users and often involved with the production of energy.  Successful energy efficiency policy needs broad public involvement
Work Plan

CEEDS is designed to assist participating developing economy delegates through the process of developing an action plan.  Our experience from prior phases of CEEDS has been that energy efficiency is an issue that often cuts across more than one ministry and, therefore, for greatest effectiveness, more than one ministry needs to be involved in CEEDS.  This is particularly true of energy use in transportation sector, where most economies have a ministry responsible for transportation which differs from their energy ministry.  For this reason, CEEDS Phase 3 will invite, and has budgeted expenses for, two delegates from each participating economy—a delegate who is a key player in transport energy efficiency policies in the energy ministry and a delegate who is a key player in transport energy efficiency policies in the transportation ministry.  These two delegates are expected to work as a team throughout the CEEDS project.  The host economies, USA and Singapore, will also be invited to send representatives from more than one ministry.      

The process will be built around two workshops.  At the first workshop, the delegates from each economy will make a presentation on the current status of their economy’s passenger ground transport energy efficiency policies. They will formulate preliminary draft proposals for next steps for their economies to develop energy efficiency passenger ground transport policies and measures, building on the suggestions and advice given to them by expert speakers and other workshop participants.

Between the first and second workshops, delegates will be expected to discuss their proposed next steps with colleagues at home, and seek their advice on improving the plan, and support for its implementation.  This “homework” between the workshops is critical to making CEEDS successful, since without it, little concrete follow-up to what was discussed in the workshop can be expected.  The period between the two workshops needs to be long-enough to allow the process of seeking advice and support to happen, but not so long that delegates lose focus on what needs to be done.  In our experience, 3-4 months is an appropriate interval between workshops. 

Also between the first and second workshops, APERC researchers will do a rough analysis of the energy saving potential of the policies and measures discussed at the first workshop in the participating economies. These estimates should be useful in helping the delegates persuade their colleagues at home of the value of the next steps identified in the work plan.     

At the second workshop, the delegates will make presentations on their revised next steps, reflecting discussions with their colleagues at home, which will be followed by questions and comments from other workshop participants, including the expert speakers. The outcome of CEEDS will be a tailor-made proposal for each participating developing economy to implement high-performance energy efficiency policies in the passenger ground transportation sector.  A report summarizing the discussions at the workshops and the delegates’ proposals will be published on APERC’s website.

The first CEEDS Phase 3 workshop is scheduled on 14-16 September 2011 in San Francisco, USA, scheduled back-to-back with the APEC Energy and Transportation Officials High Level Meeting on 12-13 September 2011, also in San Francisco. The second workshop will be scheduled for the first quarter of 2012 in Singapore.  The agenda for CEEDS Phase 3 will be adjusted, where possible, to address actions items expected to emerge from the APEC Ministerial Conference on Energy and Transportation.  In this way, the outcomes from CEEDS Phase 3 are likely to have the greatest impact on future energy efficiency policies and measures in the ground transportation sector of APEC economies, especially the developing APEC economies. 

Risks

The key risks and how to minimize them:

a)    Delegates who come to the workshop are not prospective key players in designing and implementing the passenger ground transportation energy efficiency policies and measures in their economies.  APERC will request high-ranking officials in the participating economies to nominate suitable delegates to participate in CEEDS.  APERC will request background information on the nominated delegates, and follow-up with the high-ranking officials if a nominated delegate does not appear to be a prospective key player. b)    Another risk is possibly that CEEDS may result in talk but limited actions.  To minimize such risk, APERC has been presenting progress reports and final reports at various APEC Meetings such as EWG Meetings and EGEE&C Meetings. In addition,, APERC also plans to follow-up with delegates in CEEDS projects to evaluate to what extent the work plans they made are being implemented. on additional occasion, for example APERC Annual Conferences.   c)     Speakers at the workshops do not represent diverse perspectives, including those of the private sector and women.  APERC will minimize this risk by working closely with the host economies and the chairs of EGEE&C to ensure that the speakers can present diverse perspectives on the issues. d)    Delegates are absent from the second workshop or attempt to send substitutes.  The structure of the workshops is based on the assumption that delegates at the first workshop will prepare a revised work plan and present it at the second workshop. To minimize the risk of delegates not attending the second workshop, APERC will

a. Make clear the requirement that delegates attend both workshops at the time nominations for delegates are invited;

b. Make clear that substitutes are not allowed at the time nominations for delegates are invited;

c. Obtain the delegates’ commitment that they will attend both workshops at the time delegate commits to participate.
Monitoring and Evaluation

In the CEEDS Phase 1 and 2, progress reports and final reports presented at EWG Meetings and EGEE&C Meetings have been good indicators of whether the project is on track, since they summarised the discussions at the workshop and the work plans prepared by the delegates

In addition, APERC will conduct further follow-up discussions with each of the delegates who participated in CEEDS Phase 1 and Phase 2, to understand the extent to which the work plans the delegate prepared are being implemented and for the parts of the work plans that are not being implemented, why not, on the findings from these discussions and lessons learned for future CEEDS efforts at the next APERC Workshops held in conjunction with the next EWG Meeting, Like all presentations APERC makes at EWG meetings and EGEE&C Meetings, the slides for this presentation at the next APERC Annual Conferences will be made available on APERC’s website.

At the end of each CEEDS Phase 3 workshop, APERC will also conduct a written survey of all participants (not just delegates) on their satisfaction with the workshops and seek their suggestions for future improvement.  APERC will prepare a short presentation on the survey results and any improvement that APERC is planning as a result, which will be presented at the next APERC Annual Conference which should be reflected in the future phases of CEEDS projects.
Linkages

In developing CEEDS, APERC has worked closely with EGEE&C, EGEDA, and EWG within APEC. The results of CEEDS projects and plans for future CEEDS projects are presented and discussed in each of these fora. The presentation of progress reports for CEEDS Phase 1 and Phase 2 were made in 39th and 40th EWG meeting respectively.

Since CEEDS Phase 3 will focus on energy efficiency in passenger ground transportation, it will be important to also developed linkages with the APEC Transportation Working Group (TWG) and its sub-fora.  EWG chairperson and TWG chairperson, assisted by APERC, are developing suitable linkages prior to the first CEEDS Phase 3 workshop in September.

The Alliance to Save Energy (ASE) an NGO based on Washington, DC, but with outreach programs in a number of economies worldwide, has been a consultant to CEEDS Phase 1 and 2, and is expected to again provide support for CEEDS Phase 3, using funding from APEC.  ASE would undertake the following APEC funded tasks:

1) Prepare background documents for the first workshop, such as policy templates
    describing best practices for energy efficiency policies in the passenger ground
    transport sector.


2) Assist APERC in identifying and recruiting suitable expert speakers and in
    preparing the agenda for the workshops;

2) Prepare a draft interim report on the first workshop;


3) Prepare a draft final report.

Sustainability

The design of the CEEDS project ensures that each delegate will finish the second workshop with a realistic working plan which has been discussed with both colleagues and experts from other economies, as well as peers at home. As noted in Question 13 above, the CEEDS report will be available for consultation by participating economies and others. In addition, APEC is supporting several efforts which allow economies who need assistance with implementation of the CEEDS recommendations to obtain it, including PREE and Follow-up PREE.

While there have been some good efforts to date to track the progress of CEEDS work plans from Phase 1 and 2, as explained in Question 7 above, additional follow-up efforts, through discussions with former delegates, is planned at the future APERC Workshops.  These discussions should address the issue of whether further follow-up efforts are needed on the topics addressed in CEEDS Phases 1, 2, and 3. 

Engaging with transportation ministries will be critical to carrying forward the planned next steps which delegates will develop though CEEDS Phase 3.  This will be accomplished by 1) inviting a delegate from the transportation ministry, as well as the energy ministry, of each participating economy (see Question 5), and 2) engaging with APEC’s Transportation Working Group (see Question 8).      
Project Overseers

The Project Overseer is Ryo Minami (M), Director, International Affairs Division, Agency of Natural Resources and Energy of Ministry of Economy and Industry, Japan. The International Affairs Division deals with various energy matters related with international cooperation.
Cost Efficiency

APERC will provide in-kind support by its researchers and officers at no cost to APEC. The project also reduces costs and improves sharing of experiences by inviting participation from several economies at a time rather than just one. The project reduces travel expenses for expert speakers by relying heavily on expert speakers from the host economies (USA and Singapore).  The first workshop in San Francisco is back-to-back with the APEC Energy and Transport Officials High Level Meeting, allowing participants to be involved in both meetings without additional travel expense.

The key people who APERC expects to participate in both meetings include representatives from a host economy .2 delegates from Energy and Transportation ministries for each economy are expected to participate in Energy and Transport Officials High Level Meeting and CEEDS workshop.
Drawdown Timetable
Not Applicable
Direct Labour

The CEEDS Phase 3 has three kinds of direct labour covered by APEC funding; 1) Speaker’s honorarium, 2) Contractor (including Researcher) fees. 3) Contractor’s secretary fees. Total 112 hours are allocated for contractor (including researcher) fees. Another 56 hours are allocated for contractor’s secretary fees.

The Alliance to Save Energy (ASE) would be a contractor in CEEDS Phase 3 through direct contract. ASE was founded as a non-governmental organization to promote energy efficiency in the US in 1977 and has been making a great contribution in the wide range of energy efficiency policies issues.ASE experts have also made a contribution to the APEC EGEE&C meetings and participated in the PREE program. Based on their significant working records and reputation on promoting energy efficiency policy measures, it is desirable to select ASE as a consultant for CEEDS Phase 3 project.
Waivers
Not Applicable
Are there any supporting document attached?No