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* Atleast Project Title is Required.
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Project No. |
TPT 01 2011A
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Project Title |
APEC Airport Safety Evaluation Visit Program (ASEVP)
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Project Status |
Completed Project
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Publication (if any) |
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Fund Account |
APEC Support Fund
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Sub-fund |
ASF: General Fund
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Project Year |
2011
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Project Session |
Session 1
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APEC Funding |
99,696
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Co-funding Amount |
103,422
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Total Project Value |
203,118
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Sponsoring Forum |
Transportation Working Group (TPTWG)
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Topics |
Transportation
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Committee |
SOM Steering Committee on Economic and Technical Cooperation (SCE)
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Other Fora Involved |
Not Applicable / Other
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Other Non-APEC Stakeholders Involved |
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Proposing Economy(ies) |
United States
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Co-Sponsoring Economies |
Singapore; Viet Nam
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Expected Start Date |
20/04/2011
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Expected Completion Date |
31/12/2012
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Project Proponent Name 1 |
Victoria Harrison
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Job Title 1 |
FAA APEC Secretariat for AEG Chair, and Project Overseer
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Organization 1 |
United States Federal Aviation Administration (FAA)
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Postal Address 1 |
600 Independence Ave., SW, FOB10B, 6th Floor, Washington, DC 20591, USA
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Telephone 1 |
+202-385-8894
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Fax 1 |
+202-267-5032
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Email 1 |
Vicki.Harrison@faa.gov
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Project Proponent Name 2 |
Not Applicable
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Job Title 2 |
Not Applicable
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Organization 2 |
Not Applicable
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Postal Address 2 |
Not Applicable
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Telephone 2 |
Not Applicable
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Fax 2 |
Not Applicable
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Email 2 |
Not Applicable
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Declaration |
Victoria Harrison
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Project Summary |
The Airport Safety Evaluation Visit Program (ASEVP) will assist developing APEC economies to effectively implement all airport safety requirements in accordance with International Civil Aviation Organization (ICAO) Annex 14 – Aerodromes, find cost effective solutions to build up capacity at airports, and introduce the Runway Safety Action Team (RSAT) concept as a best practice for identifying, mitigating, and continuous monitoring of runway safety risks on airport grounds. A team of 3-4 airport safety experts from developed APEC economies will visit 2-3 medium sized regional airports per developing host economy to meet project goals. The first project cycle will complete visits in Vietnam and one additional developing economy, TBD. A consultant will develop terms of reference for each economy visit, arrange visit logistics, and produce final reports. Host economies will report back on safety progress within six months of visit. The first two host economy visits shall occur within one year of the start of this project, and success may lead to subsequent funding requests for additional airport site visits.
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Relevance |
The majority of aviation safety technical assistance provided to developing economies flowing from ICAO focuses on the areas of ICAO Annexes 1, 6, and 8[1]. The focus on Annex 14 – Aerodromes is in need of renewed attention, particularly given a recent increase in accidents and major incidents upon landing. Runway incursions/near misses are also significantly on the rise in recent years among developing APEC economies. Airport safety is often a lower priority area of consideration among civil aviation authorities (CAAs) where government resources are lacking to invest in broad aviation safety improvements. Yet, the airport environment is the area of highest risk in aviation and the most important place where improvements in safety are required. APEC should fund this project because it is tailored to the needs of airport operations within the region. Aviation is often the only transport supply chain link serving both the needs of local communities and providing critical safe and efficient access to tourism and the export of products and business services. This project will provide low cost solutions for improving airport and runway safety in developing APEC economies. This will advance aviation growth in these economies, promote tourism and exports, and increase their abilities to support APEC economic integration through exports.
[1] ICAO (www.icao.int) sets international safety standards and practices for civil aviation, which are stated in annexes to the Chicago Convention.
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Objectives |
The Airport Safety Evaluation Visit Program (ASEVP) has three objectives: 1) assist developing APEC Economies to effectively and efficiently implement all international safety requirements in accordance with ICAO Annex 14 – Aerodromes; 2) provide on-the-job training and shadow work experience for Host Economy airport safety auditors, and 3) create a process for identifying low cost safety enhancements through the introduction of the Runway Safety Action Team (RSAT) concept. RSATs are proven techniques for mobilizing all airport stakeholders to identify areas of risk on runways and taxiways and develop mitigation measures. Mitigation measures could include improvements in signage, lighting, and marking, as well as changes in operating procedures. Target airports are smaller regional airports in developing economies that have significant air traffic from tourism or export related commerce but lack sufficient funding sources for needed safety improvements. The program scope encompasses a direct transfer of knowledge, best practices, and lessons learned on airport safety oversight to developing APEC economies through sharing information and expertise by subject matter experts from developed APEC Economies. The program will transfer knowledge and training on auditing for airport safety and on implementing the RSAT process so the host economy can create a framework for continuous runway safety improvements on their airports.
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Alignment |
The project will specifically help address Chokepoint 6 of the APEC Supply Chain Connectivity Framework, relating to underdeveloped multi-modal transport capabilities; inefficient air, land, and multimodal connectivity. The Framework was strongly endorsed by APEC Leaders at their meeting in Yokohama, in November 2010. The project will contribute to promoting regional economic integration with its focus on regulatory oversight to meet ICAO airport safety standards. The airport site visits include an evaluation of airports alignment with international standards, and a sharing of best practices for mitigating safety risks and identifying low cost solutions to improve airport safety. Key recommendations for building safety enhancements at the visited airports, which are heavily relied upon to support supply chain connectivity and economic growth, will be a primary project output. An improvement in safety at airports directly translates into increases in economic growth through greater reliability on and confidence in air transport as a primary means of transportation for tourism and trade. This project directly meets the AEG-SAF work plan goals, which focus on expanding various aspects of aviation safety in the APEC region.
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TILF/ASF Justification |
This project involves a direct transfer of knowledge, best practices and techniques for airport safety improvements from developed to developing APEC economies. The targeted airport environments for this project are medium sized international or domestic airports in developing economies that are heavily relied upon for tourism and transport of prime export commodities. These are also airports that often receive limited funding resources to maintain or improve airport facilities. Increased safety results in improved reliability, capacity and airport usage. Economies that choose to host a team of experts to their airports will benefit from airport safety auditor training, and learn to implement low cost safety solutions and related methods for continuous safety monitoring to handle increased aircraft traffic in and around the airport environment. The CAAs of host economies will send at least two or more airport safety inspector personnel to the site visits to enhance the knowledge sharing and learning experience. In addition, the team of experts will follow up the airport site visits with a one day out-brief at the host economy’s CAA headquarters to provide additional airport safety oversight commentary for the benefit of airport safety personnel. Lessons learned, particularly with RSATs, will be encouraged for implementation at all airports in that economy, and guidance for success will be provided. The host economy airport officials will be encouraged to contact the private sector attendees from the APEC Airports workshop held September 2010, in Bali, who are likely to have safety solutions that can be adopted by the airports visited. The consultant to this project will remain tasked with writing all final reports, providing further APEC private sector resources to the host economy, and following up on the safety capacity building needs with host economies for the duration of the initial contract. The team of experts will remain open to further post-visit discussion and knowledge sharing on an on-going basis as needed.
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Beneficiaries and Outputs |
The direct beneficiaries of this project will be the APEC economies that choose to host airport site visits by the project’s team of experts and hired consultant. More specifically, the beneficiaries will be the host economy’s CAA airports department employees who participate in either the airport site visits or the post visit debrief at the CAA headquarters, as well as the employees of the airport operators who participate in the site evaluation program with the team of experts. Main project outputs will be two-fold. First, there will be a detailed, proprietary report written by the hired consultant that outlines key safety enhancement recommendations for each airport environment visited by the team of experts. These recommendations will be based on ICAO Annex 14 safety requirements as well as general recommendations for increased safety measures to enhance the overall safety of operations on the airport grounds. Also included will be suggestions for product and service upgrades to complement the recommended safety enhancements. Second, the airport operators and host CAAs will receive information on the process for establishing and maintaining a RSAT program at each airport. The RSAT program will be a collaborative effort among airport operators, airline service providers, safety oversight personnel, and other major stakeholders to jointly monitor the airport’s safety conditions on an on-going basis. The RSAT program will focus heavily on runway safety aspects, to include lighting, marking, signage, and ground operations. The overall site visit will provide ideas for low cost safety solutions to the airport environment. The proprietary final report will be signed by the consultant, with the APEC logo and support, and delivered at the Ministry of Transport level for funding consideration to the airports visited. All of these project outputs will lead to enhanced safety capacity at each airport visited, as well as provide direct transfer of knowledge and best safety practices to the host economy’s CAA airports department.
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Dissemination |
This program is open, voluntary and non-binding to all APEC Economies that participate in air transportation with other APEC Economies. Pending successful outcome of the first site visits, additional developing APEC economies will be targeted to host additional airport site visits in subsequent APEC project funding cycles. Each site visit final report will be two-fold. A detailed proprietary report will be completed for the host economy, and a broad report on visit outcomes will be made available electronically to all APEC members via HOD distribution channels, and in print or on CDs at future TPTWG sub group meetings. Final reports will include a safety summary and a list of recommended safety enhancements developed for each airport visited. Each airport visit final report will be first approved by the host economy, abide by APEC publication guidelines, signed by the APEC Project Consultant, and submitted to the host economy’s appropriate Ministry for active consideration. Broad project outcomes will be discussed at subsequent TPTWG expert group meetings and other related regional aviation safety meetings sponsored by ICAO, such as the annual Directors General of Civil Aviation Conference, to ensure project sustainability. There is no intention to sell any of the project outputs.
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Gender |
Participation in the airport site evaluation visits are open to male and female participants alike and economies are encouraged to nominate participants from both genders to be a part in the site visits. Host economies will be encouraged to nominate female employees of the CAA to join the airport site visits to gain new knowledge and shadow work experience. The PO is a female, and the consultant will be encouraged to assist in finding a female airport safety expert to join our team of experts, if possible.
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Work Plan |
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March – May 2011
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Phase 1: RFP for contractor, APEC Contract with consultant
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June – Aug. 2011
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Phase 2: Identify team of experts; establish dates and locations of airport site visits; Develop Terms of Reference for first site visit
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Aug. – Oct. 2011
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Phase 3: Coordinate and conduct first site visits; complete reports
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Nov. 2011 – Jan. 2012
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Phase 4: Identify and confirm 2nd Host Economy, Develop Terms of Reference for second site visits; conduct second site visits; complete reports
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April 2012
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Phase 5: Attend spring 2012 TPTWG meeting and provide project briefing; Final Report on Completed project due from consultant; determinations on future prospects for additional site visits with future APEC funded proposals
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Phase 1: The Project Overseer (PO) will draft an RFP for a consultant to this project, work with cohosting economies to evaluate bids, and recommend a successful bidder to the APEC Secretariat. The APEC Secretariat will finalize contract details.
Output: Project consultant is identified and signs a contract with the APEC Secretariat.
Phase 2: The APEC contracted consultant will work with the PO to identify and confirm the 2nd host economy to participate in this program. The consultant will also be responsible for identifying one additional expert from the private sector to join our team of experts, assume responsibility for managing program logistics, and coordinate with the host economy to develop a Terms of Reference based on existing best practices for the airport site visits. The consultant will organize the workload of the team of 3-4 airport safety experts from developed APEC economies who will be responsible for developing recommendations for improving airport safety based on ICAO Annex 14, and to introduce the concept of a RSAT as an effective process for identifying and mitigating areas of risk on the runways and taxiways. Each host economy will nominate a Liaison Officer (LO) to work with the consultant and accompany the project team. The LO will also be responsible for finalizing the dates and itinerary of the visit, identifying target airports, and coordinating pre-visit documentation for the visit. The host economy’s LO will assist the consultant in making final visit arrangements. The PO will remain in full contact to ensure all activities are being carried out in accordance to the APEC contract and the original project proposal. Logistical coordination will be completed and arrangements finalized.
Output: All preparatory arrangements for the first host economy airport site evaluation visits.
Phase 3: Coordinate and conduct first site visits; complete reports
The consultant and team of experts will travel to the first host economy, expected to be Vietnam, and visit two smaller airports, to be determined. Host economies will also be asked to provide two CAA aerodrome inspectors in addition to the LO to travel with the team of experts to each evaluation visit within their economies to enhance the knowledge sharing experience and receive shadow work training experience. Airport site evaluations with a view on ICAO Annex 14 – Aerodromes, and extensive training on conducting a RSAT at each airport and applying associated Safety Programs will be conducted. The team of experts will transfer knowledge of the RSAT concept to enable the host developing economy to employ on-going RSATs for periodic safety evaluations at their airports. Up to three experts will be self-funded from developed APEC economies, and one from the private sector will be funded by APEC. Finally, the consultant will be responsible for preparing two final reports for the visits to each economy. The first final report will be a detailed report containing proprietary information, including safety enhancement recommendations, for the express benefit of that economy’s CAA. The second final report will be a high-level report outlining broad details of the airport site visits and safety enhancement recommendations for that economy, as well as commentary on future prospects for business opportunities that will be shared with the private sector of all APEC economies through APEC mass distribution channels such as TPTWG HODs and AEG subgroup members.
Output: First economy airport site visits completed and associated final reports written.
Phase 4: This phase will be a repeat of phases two and three, but with a second developing APEC economy, to be determined and finalized by the consultant and PO.
Output: Second economy airport site visits completed and associated final reports written.
Phase 5: The APEC consultant will complete a combined final report, and make recommendations for the next APEC project funding cycle. The PO will close out this project by providing final reports to the APEC Secretariat. Final report will be published for distribution among all APEC economies.
Output: Final report and future site visit recommendations.
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Risks |
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Risk
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Mitigation Strategy
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Host economies and/or participants back out of program (low risk)
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The first host economy are already identified and confirmed for the first project cycle. The consultant and PO will collaborate to confirm a second host economy. The ASEVP Program Coordinator and APEC consultant will work closely with host economies to ensure follow through and identify mutually agreeable dates for all participants, as well as accommodate schedule changes were necessary. Consultant’s contract for full amount will be contingent on two host economies participating in the program, and all consultant fees will be split evenly between each of two planned host economy airport site visits.
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Political/climatic conditions are volatile and could prevent ASEVP team from conducting safety evaluation (medium risk)
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The ASEVP team members will request their respective government agency mission(s) to conduct risk assessment; consult intelligence sources; consider threat assessment; consider liability issues; and review any travel warnings for host economies.
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Monitoring and Evaluation |
The PO will establish target dates for completing all primary tasks associated with the project. Primary tasks include securing a consultant under contract with the APEC Secretariat, identifying one private sector expert to join the team of experts, establishing dates for airport site visits with the first two economies, developing terms of reference and scope of work for each host economies’ site visits, carrying out each site visit, and completing the two post visit reports per economy. The PO will remain in constant e-mail and telephone contact with the consultant to monitor progress toward all primary activities, and hold consultant to a timeline to finish all activities within the established project cycle. Final reports will be subject to approval by host economies and the PO.
Host economies will be required to report back to the PO within six months of the site visit on progress, changes, and safety upgrades that have been made or are in the process of being made as a result of the site visits. Host economies will also be asked to offer a presentation on the outcomes of their site visits at future APEC TPTWG AEG meetings.
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Linkages |
This project is a follow-on activity based on the results of the APEC Airports Safety Oversight and Advanced Technologies Workshop held September 2010, in Bali, Indonesia. One of the most important outcomes from the workshop was the lack of funding support for safety upgrades at small - and medium - sized regional airports in developing economies. These airports are critical to an economy’s supply chain connectivity for travelers and exports but do not necessarily see a significant level of direct international flight traffic or necessary public funding. This outcome underscores the need for low cost methods of improving runway safety.
This project is being developed in close consultation with the ICAO Regional Office in Bangkok to ensure the project will complement the relevant work of ICAO in the Asia and Pacific region. ICAO will be hosting a series of runway safety seminars worldwide over the coming year, and the PO will work with ICAO to ensure that the airport evaluation visits further serve to impart knowledge and best practices shared from those seminars onto the airport operators in host economies who most likely will not have the opportunity to attend the ICAO seminars.
The PO is also in communication with the International Air Transportation Association (IATA) Regional Office located in Singapore, which is a highly skilled and knowledgeable organization with ties to industry and able to support our project in providing runway safety evaluation and assistance to Asian countries. Through close project coordination with ICAO and IATA, this project will easily complement not duplicate, related airport safety initiatives in the APEC region.
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ICAO is limited in the amount and level of detailed, specialized assistance that it can provide to individual ICAO states. Small - and medium - sized airports in developing APEC economies frequently experience a lower degree of funding, focus and attention to safety and related operations, yet provide those economies with critical economic services related to tourism traffic and export of agriculture or other specialty products requiring unique air transportation arrangements to get to market in a timely fashion. Developing APEC economies are an integral part of the overall APEC economic marketplace and host many of the most desired tourist locations for travelers from developed APEC economies. This project provides direct support to the APEC priorities of supply chain connectivity framework and secure growth. It is a model APEC project that brings developed and developing APEC economies to work together on these APEC priorities.
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Sustainability |
Developing APEC economies that host airport site visits will be assigned to one member of the team of experts as their point of contact for any follow-up activities, including using the expert as a reference for any additional questions or general guidance to implementing safety enhancing recommendations that the team of experts provide. The final report with safety enhancement recommendations will be distributed to the private sector via APEC channels, as well as provided to all the private sector participants who were involved in the former APEC Airport Safety Oversight and Advanced Technologies workshop. Host economies will be encouraged to follow up with private sector contacts from the workshop to carry out safety enhancements.
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It is not financially feasible to accommodate site visits in more than two developing economies per annual project cycle. Therefore, pending successful outcome of the first airport site visit cycle, the AEG-SAF will consider submitting an additional project proposal to support additional airport site visits in future APEC funding cycles. In this manner, the AEG-SAF intends to reach out to other developing APEC economies at the rate of two economies per year.
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Project Overseers |
Project Overseer will be Vicki Harrison, Regional Desk Officer, Asia, Office of International Affairs, Federal Aviation Administration (FAA), United States. Ms. Harrison currently serves as the FAA APEC Secretariat on behalf of Ms. Emily White, Chair, TPTWG AEG and AEG-SAF. Ms. Harrison coordinates the full agendas for all AEG and AEG-SAF meetings, assists in the development of the AEG-SAF work plan, drafts all meeting final reports, and serves as the primary POC on behalf of the AEG Chair for all related APEC AEG and AEG-SAF matters. Ms. Harrison is the PO for the first aviation related AEG-SAF APEC funded project, TPT 02 2010A Airport Safety Oversight and Advanced Technologies workshop, which was held September 21-23, 2011. This project is on target and will be completed on time and well below the original budget estimates for APEC funding. Ms. Harrison has been a Regional Desk Officer for the FAA Office of International Aviation, Asia Pacific Division, for seven years, and has managed a multitude of FAA’s technical assistance projects with various CAAs across Asia.
The co-Project Overseer will be Mr. Loo Chee Beng, presently the Head of the Aerodrome and Air Navigation Services Regulation (AAR) Division at the Civil Aviation Authority of Singapore (CAAS). His primary duty is to lead and manage a team of aerodrome inspectors and air traffic services inspectors respectively responsible for regulatory safety oversight of aerodrome operations and air navigation services provision in Singapore. Mr Loo is also a safety auditor with ICAO under the Universal Safety Oversight Audit Programme (USOAP), specializing in the field of aerodromes. He has to date been involved in ICAO safety oversight missions to countries such as Australia, Nauru, South Korea, Hong Kong, Macao, Indonesia and Bahrain.
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Cost Efficiency |
The project cost is equally shared between APEC AFS fund and two developed economies, U.S. and Singapore, that are sending experts who will visit developing economies to carry out the airport site evaluations and offer extensive information sharing and best practices for low cost safety solutions on airport grounds. The PO will strive to solicit bids from highly knowledgeable consultants who already have extensive expertise in the area of airport safety oversight to minimize the amount of time required to be spent on developing a solid Terms of Reference for each economy’s site visit program. The consultant will also be required to have extensive work experience in Asia so that communication with host economies is carried out as professionally as possible.
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Drawdown Timetable |
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Direct Labour |
Consultant: Secure one additional expert participant from the private sector of a developed APEC economy to participate on airport site visits as a part of the team of experts; Finalize Terms of Reference for site evaluation work in consultation with the host economy CAA, team of experts, and the PO; accompany team of experts on site visits; write all final reports (one detailed proprietary report, and one broad public report); adhere to APC publication guidelines and publish reports as required. Contractor is estimated at expending 750 hours per each host economy site visit program. The contractor is not yet known, however the PO is in consultations with various trade associations in the aviation field who are willing to assist with advertising the APEC RFP once announced and locating an appropriate consultant to this project.
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Waivers |
APEC funded travellers will be requesting waivers to receive advanced payment for air transportation and per diems so that they do not need to cover these expenses out of pocket before travel. These experts will be from the private sector, and cannot be expected to have funds to cover their travel in advance of participating in an APEC activity.
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Are there any supporting document attached? |
No
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Attachments
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