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* Atleast Project Title is Required.
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Project No. |
SME 04 2011A
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Project Title |
International Workshop and Training "the Role of Business Incubators in Developing Green Technology-Based SMEs"
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Project Status |
Completed Project
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Publication (if any) |
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Fund Account |
APEC Support Fund
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Sub-fund |
ASF: General Fund
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Project Year |
2011
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Project Session |
Session 1
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APEC Funding |
76,220
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Co-funding Amount |
13,515
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Total Project Value |
89,735
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Sponsoring Forum |
Small and Medium Enterprises Working Group (SMEWG)
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Topics |
Small and Medium Enterprises
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Committee |
SOM Steering Committee on Economic and Technical Cooperation (SCE)
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Other Fora Involved |
Not Applicable / Other
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Other Non-APEC Stakeholders Involved |
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Proposing Economy(ies) |
Indonesia
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Co-Sponsoring Economies |
Japan; Korea; Chinese Taipei
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Expected Start Date |
20/04/2011
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Expected Completion Date |
31/12/2012
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Project Proponent Name 1 |
I Wayan Dipta
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Job Title 1 |
Deputy Minister
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Organization 1 |
The Office of Ministry for Cooperatives and SME
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Postal Address 1 |
Jl. MT Haryono Kav. 52-53 South Jakarta - Indonesia
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Telephone 1 |
(62) (21) 794 2721
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Fax 1 |
(62) (21) 794 2861
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Email 1 |
wayan_dipta@yahoo.com
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Project Proponent Name 2 |
Not Applicable
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Job Title 2 |
Not Applicable
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Organization 2 |
Not Applicable
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Postal Address 2 |
Not Applicable
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Telephone 2 |
Not Applicable
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Fax 2 |
Not Applicable
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Email 2 |
Not Applicable
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Declaration |
I Wayan Dipta
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Project Summary |
International Workshop and Training “the Role of Business Incubators in Developing Green Technology-Based SMEs” is aiming at developing recommendation for business incubator management in nurturing the development of newly green technology-based firms, strengthening the network and capacity of technology business incubator managers in the Asia Pacific region in order to provide better services to newly technology-based SMEs (its tenants), and offering opportunities for newly green technology-based SMEs (incubators’ tenant) to find a new market and establish business partnership in the region. The planned activities include developing tentative program, listing available experts and speakers, listing participants on April- May 2011. The workshop will be held on July 2011 in Yogyakarta, Indonesia. Reporting and publishing popular book soon the workshop has been held.
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Relevance |
By recognizing the importance and effective role of SMEs as a significant source of prosperity and employment and a major contributor to innovation - and thus are a growth engine of the Asia-Pacific region, a proposal on International Workshop and Training focusing on The Role of Business Incubators in Developing Green Technology-Based SMEs is a welcome new development. The proposed Workshop and Training aim at developing recommendation for business incubator management in nurturing the development of the new green technology-based firms, strengthening network and capacity of business incubator managers in the Asia Pacific region in order to provide better services to its tenants: the new technology-based SMEs, and offering opportunities for newly green technology-based SMEs (incubators’ tenant) to find a new market and establish business partnership in the region.
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Objectives |
In the last decades, some APEC member countries have developed good course of strategies in developing green technology-based firms; while other APEC member countries are still at the initial stage in developing its capacity to nurture and develop green technology-based SMEs. Business Incubator is an important instrument to develop new green -based technology firms as these firms need special environment and climate in order to grow. It is therefore crucial for APEC member countries to strengthen the management capacity of business incubators so they can provide better services to its green tech-based tenants (SMEs). Availability of practical concepts and appropriate strategy and improvement the managerial capacity of business incubator in the region will lead to the attainment of one of the objectives of APEC SMEWG, enhanced competitiveness of SMES in the region.
This project is part of APEC SMEWG activity which is prepared in effort to accelerate the development of green technology-based SMEs in the region through strategy development and capacity building of the business incubators and facilitation of green technology-based SMEs (tenants and incubators alumni) to develop business partnership and networking within the region. As such, APEC member countries (developed and developing ones) can have a positive impact from the projects.
Key objectives of this Workshop and Training would be:
Objective 1: To develop recommended guidelines for business incubator management in implementing plan to nurture the new green technology –based SMEs.
Objective 2: To strengthen network and capacity of business incubator managers in the Asia Pacific region in order to provide better services to new green technology-based SMEs (tenants).
Objective 3: To broaden the opportunities for new green technology-based SMEs to find a new market and business partnership in the region.
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Alignment |
This project proposal directly responds to the 2010 APEC Ministerial Joint Declaration and the Osaka Action Agenda where Ministers reaffirmed their determination to take necessary and timely actions to improve the SMEs' participation in high-growth sectors and access to global markets in recognition that SMEs' continued growth and development is a key to realize the APEC Leaders' Growth Strategy.
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TILF/ASF Justification |
This proposal is prepared with the knowledge that SMEs are a critical engine for growth and innovation in the Asia Pacific region. However, SMEs are still facing difficulties in maintaining their activities, such as access to financing, technology gap, lack of information on business opportunities, etc. Therefore, he role of incubators is needed in developing and giving assistance to SMEs in particular in developing economies.
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Beneficiaries and Outputs |
Direct beneficiaries will be business and technology incubators in APEC economies and the world that will recruit the green technology based SMEs, the incubates themselves who are going to start green business, and policy makers who are at present promoting green technology and environment. The project output will be recommendations and action plans as to how business incubators can better support green technology-based SMEs, as well as the identification of the role of the governments, and private sectors. The program will improve the capacity of the incubators involved and develop action plans and guidelines for incubating the green technology-based SMEs. This output could be implemented practically by the concern incubator management who will now having a clear overall picture about operational procedures they have to take when they are recruiting green technology based SMEs. Furthermore , linkages among incubators in different economies will be created as a platform for continued knowledge and best practices sharing using the mailist and existing networking mechanism, ultimately to help SMEs in finding new market for their products and adopt technology from other economies.
Evaluation for each session on the program on the leverage of participants’ knowledge and the benefit for their own incubator has been described in Monitoring and Evaluation.
On the other hand, the incubatee candidates with the bases of green technology know what they may expect, and what they have to prepare when they apply to become the incubator clients. They could also see the advantages in being a green technology based enterprises under the incubation programme. The policy makers then could have sufficient information in supporting the development of green business and green technology based SMEs, and understand the exact role of incubators in this matter. They could make programmes that will create more conducive atmosphere for the green development.
The participants of this Workshop and Training program will be exposed to the model of smaller scale green technology-based SMEs such as the integrated system for green technology agribusiness and agroindustry to complement on the APEC Green Innovation Workshop program in Korea that visited a rather medium up industry with high technology like tidal wave plant, and photovoltaic power generation.
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Dissemination |
The output of the project will be placed in the APEC website, so incubators and SMEs who are working in the area of green technology based industry could get access into the document. The target audience, besides of the incubator management, and the incubatees working on the based of green technology, will be also the policy makers who are concern on the development of green business, green technology, and green environment. By putting in the APEC web site, the output will also beneficial to more general audience in the world that is involved in green development.
Publications will also cover a report made after the project finalized in the form of hardcopy that will be multiplied into 100 copies, and distributed to the APEC member economies, and the Working Groups. Workshop and training materials will be disseminated in CD form to the participants, and will be also appears in the APEC website.
The Popular Book will contain 1) the recommended guidelines – as output of the Workshop – for business incubators to implement plan in nurturing green technology-based SMEs, 2) the best practices of incubating green technology-based SMEs, and 3) success story of green technology-based SMEs from various APEC economies. It will not contain the power point presentation since the latter one will be put into APEC website.
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Gender |
Women will be well represented in the organizing group of this project, and member economies will be encouraged to send women speakers, and participants to this event. As the project focuses on incubator management and SMEs, women are likely to benefit both directly and indirectly due to the heavy representation of women within the incubators and SME sector.
In most economies, women are heavily involved in the incubator management as well as women owned businesses are found amongst SMEs. Some incubators are founded solely for women entrepreneurs. Since this workshop and training will focus on how the incubators function in incubating the green technology based SMEs, women on both sides (incubator management, and incubatees) will be benefit from the programmes.
The program committee will contact GFPN to consult about the program agenda and encourage the nomination of women business incubators involved in green technology-based SMEs for the participants of this Workshop and Training.
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Work Plan |
This project proposes a three day workshop and training program on “the Role of Business Incubators in Developing Green Technology-Based SMEs” that will be organized and funded under APEC organization. Business incubator is a physical facility that offers services in accommodating and nurturing start-up SMEs for 2-3 years. The incubated SMEs, called incubators, are operating commercially day by day in the provided incubator facility based on reasonable charges. The nurturing program includes consultation and training on technology, management, entrepreneurship, writing business plan, and facilitation for market access and financial resources. The value of business incubation in the world has been cited in terms of enhanced new firm survival (typically 80% +), creation of jobs, wealth and new solutions to social, environmental and economic problems. More and more incubators in developed and developing economies now focus on green technology-based SMEs, the importance of which could be illustrated by the World Bank’s infoDev program developing dedicated Climate Change Innovation Centres for the incubators.
This workshop and training program essentially contains of three elements. First, a two day workshop among policy makers and senior incubator officers that will discuss and formulate the role of business incubator in developing the green technology based SMEs. Experienced experts in this field will be invited as speakers from Chinese Taipei, Denmark, Indonesia, Korea, and US. About 20 participants who are senior incubator managers and government officers from APEC economies will be invited.
Building on the workshop,The second element of the program is one day training that will provide in depth knowledge and show case of practicing the incubation program for green technology based SMEs. Prior to the training, the capability and the training needs of the participants will be analyzed using a questionnaire as a part of the registration, so that the topics covered can be tailored to their needs. Both the incubators that have experiences for incubating green technology based SMEs and the incubatees who are operating on the green technology based are invited as speakers to present their cases. To help integrate the activities, Some of the invited speakers from the workshop will be also speakers in the training, and two more speakers, i.e., from China, and Japan will also be invited, thus the speakers for training are China, Chinese Taipei, Indonesia, Japan, and US. The training participants are an additional 20 incubator management staff from different institutes in APEC economies. They will discuss the presented cases, share ideas and experiences, and developed action plan about how to implement improved support for green technology-based SMEs in their own incubator organization. The training will be conducted in parallel session to the second day of workshop.
The third element will be the inclusion of one day visit to the green technology based SMEs on the site at the end of the workshop and training, and one incubator that has a unique approach in its business model. The incubator starts with promoting research results, among them the green technology, invites incubatee candidates interested to start business based on the developed technology, recruited the candidates for a periodical time to work intensively in writing a business plan, offers the business plan to investors, and helps the incubatee in establishing the enterprise.
List of invited APEC economies elligible for APEC travel funding covers China, Chile, Malaysia, Indonesia, Mexico,Papua New Guinea, Philippines, Peru, Thailand, and Vietnam. Two participants will be invited from each of APEC economies eligible for travel funding. One is either incubator senior officer or policy maker who will join the workshop, and the other is the incubator staff management who will join the training. In general, the workshop and training will be open to all APEC economies but the number of participants to workshop will be limited to around 20, and the number of training participants to around 20 (additional). Thus, the acceptance to participating in the event will be for first come first serve basis. Chart of program containing participants, planned topics, and goals is listed as follows.
Program Summary
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2 Day Workshop
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Participants
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Planned Topics
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Goals
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Senior Incubator Officers,
Policy Makers
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1.Agenda Setting for Green Growth Era
2.Identification of Green Technology Area for SMEs in Respective Economies
3.Adaptation of Green Business by Incubator Programme
4.Formulation of Workshop Output
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1.Formulating recommended guidelines for Business Incubators in implementing plan to nurture the new green technology-based SMEs
2.Written document about the developed SOP that will be part of the Popular Book
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1 Day Training
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Participants
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Planned Topics
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Goals
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Incubator Management Staff,
Incubatees operating on Green Technology
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1.Incubating Green Business SMEs
2.Development of Biogas Small Scale Commercial Production System
3.Expanding Regional Market to Green Technology Based SMEs
4.Discussion on prospect of business partnership among participants
5.Writing own action plan
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1.Strengthening network and capacity of business incubator managers in the Asia Pacific region in order to provide better services to new green technology-based SMEs
2.Broadening opportunities for new green technology-based SMEs to find a new market and business partnership in the region
3.Developed own action plan for incubating the Green Technology Based SMEs
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1 Day Field Visit
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Participants
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Planned Topics
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Goals
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Both workshop and training participants
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Visit
Lembah Hijau
Integrated Green Agricultural System
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Learning about model of Green Technology based SMEs
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The other APEC working groups such as the Energy Working Group (EWG), and the Gender Focal Point Network (GFPN) will be contacted to consult about the program and the candidates for the Workshop and Training participants.
Project timelines and dates for key activities and deliverables
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Main activities
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Dates
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Deliverables
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Note
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Develop tentative program
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1 – 14 May 2011
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Final Tentative program (concept of tentative programme is attached in the Annex of this proposal)
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Developed in consultation with PD in APEC Secretariat and selected experts
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Issue invitation to potential expert, and speakers
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15 – 30 May 2011
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List of available expert & speakers
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Issue invitation to potential participants (1st and 2nd circulars)
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15 May s/d 15 June
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List of registered participants
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Implementation of the Workshop and Training
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19 - 21 July
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Workshop and Training implemented
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Report of the Workshop and Training
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15 August
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Report to APEC secretariat
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Edit the workshop and training materials
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30 July-30 September
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Popular book published
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Conducted by Indonesian team
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Risks |
A number of risks will be envisaged. 1) The inability to secure participation of appropriate expert, speakers, and incubator managers suitable for this event. The risk management is careful selection of incubators in the APEC economies who will receive eligible APEC travel funding; contracting expert with experiences and position for regional incubation programme, and with previous credibility network with the host economy; selecting appropriate speakers with good track in the development of green technology based SMEs, and reviewing their cv and paper presentation. Early identification and contacts will be done to ensure the appropriate selection, as well as consultation with supporting economies. Announcement of the event will be sent through web site and electronic mail as early as possible. Close monitoring of registration status of the participants will be applied by the project team. The project management will also ensure the participants number will meet to 20 for workshop and another 20 for training by promoting the event to local incubators. Since they live around the venue of the event, they need only relatively small self funding to attend the workshop and training.
2) Unable to undertake the field visit to the planned SME target. The management has conceived an alternative for the green technology based SMEs around Yogyakarta. In the letter of invitation, it will be underlined that the participants are compulsory to take the program until the last day.
3) Not achieving the goals at the time available, in particular the recommendations of the Workshop and the action plans of the Training. This will be mitigated by good facilitation of each to ensure goals are met. In addition, the analysis of the training needs will enable the program to be designed appropriately.
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Monitoring and Evaluation |
To ensure the project will be conducted successfully, project team will carry out check and balance motions since proposal submitted to APEC Secretariat until the final report and popular book preparation and its distribution to participants. Project planning will set out activity milestones and its time schedule in which project team will focus on and will take action soon when the target set up is not achieved according to the time schedules.
In ensuring that the project outcomes will be achieved and create productive benefits for the participants, group discussion method is applied after each presentation by speakers. Participants will be requested to elaborate their opinion, plan, and obstacles faced in the development Green Based Technology SMEs. Through this session we will recognize whether the participants i) are already well informed about the objectives of the workshop and training, ii) share their knowledge and experiences in incubation activities of green technology business for SMEs to forum, iii) create strategy that promotes green technology business for SMEs, and iv) create plan of development of green technology based SMEs through incubation program in the business and technology incubators.
Evaluation questionnaires will be used for fee back from the workshop and training, to evaluate the process, contents, speakers, and outcomes using the APEC forms. For the training, these will be also compared to the pre-training questionnaire that is the part of registration, to indicate how the training has helped to improve the capabilities and knowledge of the participants. Survey on the feed back from the participants will be conducted after six months and one year. The survey will be done through the mailist that will be developed among the participants (refer to sustainability Q.14). Participants will be requested to provide feed back, among others, in the implementation of their action plans, and the best practices that bring successfully incubated green technology-based SMEs.
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Linkages |
All APEC fora related to SMEs, the incubator programme, and the technology transfer will be contacted for the dissemination of the information. And together with other international organizations such as UN-ESCAP and WAITRO can participate in supporting the selection of speakers and participants for the workshop and training; and provide advise on the programme of the workshop on training based on previous similar project they undertook.
Asia Pacific Network Incubators (APIN), infoDev global incubator network (www.idisc.net), Asian Association of Business Incubators (AABI), and Association of Indonesian Business Incubators (AIBI) will be contacted to participate in disseminating the event information to their members.
This project can take lessons or make use of previous APEC project such as APEC SME Green Innovation Workshop, 18-22 October 2010 in Korea; SME Green Innovation Conference (Concept Note, 23 September 2010, Korea).
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Sustainability |
A milist named Green Tech SMEs Incubation will be set up, host by AIBI (Association of Indonesia Business Incubators), and consist of the workshop and training participants as the initial members. The participants are encouraged to put information, news, and ideas about the implementation of the incubation programme on green technology based SMEs, and discuss them in the milist. Since this is an interesting issue, the milist is expected to grow fast, and by then more information will be brought in, and the incubation programme on the green technology in the world could gain benefit. One good example for the link is the clean technology track at infoDev Global Forum. By sharing experiences globally in the net, the objective to expand the market will be achieve, and business partnership will be created among economies, thus the project will continue to have impact.
The workshop and training participants are also encouraged to convey further the results and lessons from the project to their colleagues in their respective economy in the form of training, workshop, seminar, policy strategic implementation, and focus discussion group. Since the training participants write a plan for their own incubation programme on the green technology based SMEs, they are encouraged to share the experiences in the milist when they implement the programme back in their own economy.
Green technology based SMEs is the future of our generation, however their development needs to be incubated to obtain an optimum impact. Thus, the outputs and outcomes of this project are recommended to be carried over to other APEC fora, and business and incubation forum in other international network. Many of APEC economies are also playing leading role in the other international network, so they are encouraged to contribute in the movement to achieve a better green world by spreading out the outputs and outcomes of this project.
Support tools the project provide for the participants in spreading the results are the training materials (available in CD and in the website), outputs from the Workshop and Training, and the Popular Book that will be mailed to them.
Expected impacts on the developed action plan made by each participant for their incubators are increasing number of recruited green technology-based SMEs, and the increase business growth of the incubated green technology-based SMEs in terms of diversified products, and broadened market areas.
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Project Overseers |
Julian Webb (Hired contractor) is a renown international innovation, entrepreneurship and incubation consultant. With the World Bank’s infoDev program, which has a network of more than 300 business incubators in more than 70 developing countries, he is the facilitator for the Asia Pacific, their main master trainer for infoDev 11 module incubator manager training program and one of the team developing Climate Change Innovation Centres for developing countries, initially in Kenya and India. Also he is a director of the Science Park and Innovation Centres Expert Group, a Steering Committee Member for the Asia Pacific Incubation Network (APIN) and a director of Business Innovation and Incubation Australia (Australia’s industry body). He has worked in many countries, including: Australia, New Zealand, China, Japan, Malaysia, Korea, Taiwan, Thailand, Philippines, Vietnam, Cambodia, Indonesia, India, Nepal, Mongolia, Palestine, Iran, Saudi Arabia, Morocco, UK, Ukraine, USA, Mexico, Uruguay, Dominica, St Vincent, St Lucia, Jamaica, Fiji, Vanuatu, Nigeria, Mozambique, South Africa and Ghana.
Local Project Overseers
Hadi K Purwadaria. Founder of Incubator Center fo Agribusiness and Agroindustry, Bogor Agricultural University (IPB), Bogor, Indonesia. He managed the incubator for 13 years, and at present the senior adviser of the incubator. He had travelled a lot to observe incubators in various economies.
Totok Hari Wibowo. Prior to his engagement with the Coordinating Ministry for Economic Affairs, Totok Hari Wibowo was member of the National Team for Technopreneurship Development and Chief Engineer for the implementation of Small and Medium-sized Enterprises Innovation Centre (SMEIC) that reports to the Coordinating Minister for Economic Affairs.
Asril Syamas. President of AIBI (Association of Indonesian Business Incubators), formerly he has served a technology incubator for over than five years.
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Cost Efficiency |
The material and outcomes of the workshop as well as the training will be documented in printing and electronic forms, and put in the Project Proponents’ web site. Thus, it will be available not only to the participants of the workshop and training, but also to wider forum of incubators business staff and managers in the world. Attempt will also be made to edit the workshop material to be published in the form of popular book—this will make the result of the project interesting to a much wider audiences such as the SMEs, and extension people.
The event programme plans that the second day of workshop will overlay with the training session, conducted in parallel sessions, thus will make the use of resources efficiently rather than if conducted separately. The plan also schedules that training participants will come only on the second day.
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Drawdown Timetable |
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Direct Labour |
Contract will be done for one expert for 50 hours.
General Duties
i. Write description for the title of paper presentation requested from speakers.
ii. Moderate the workshop session, lead the group discussion during workshop, and
facilitate in the formulation of the workshop output.
iii. Write report on the APEC project of “The Role of Incubator for Developing Green
Technology Based SMEs”.
Suggested Expert : Mr Julian Webb, Australia (refer to Project Overseers)
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Waivers |
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Are there any supporting document attached? |
No
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Attachments
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