Project Title

Promoting Energy Modelling in APEC Region 

Project Year

2022   

Project Number

EWG 05 2022A 

Project Session

Session 1   

Project Type

Standard 

Project Status

Completed Project   
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Project No.

EWG 05 2022A 

Project Title

Promoting Energy Modelling in APEC Region 

Project Status

Completed Project 

Publication (if any)

 

Fund Account

APEC Support Fund 

Sub-fund

ASF: Energy Efficiency, Low Carbon and Energy Resiliency Measures (EELCER) 

Project Year

2022 

Project Session

Session 1 

APEC Funding

15,750 

Co-funding Amount

63,350 

Total Project Value

79,100 

Sponsoring Forum

Energy Working Group (EWG) 

Topics

Energy 

Committee

SOM Steering Committee on Economic and Technical Cooperation (SCE) 

Other Fora Involved

 

Other Non-APEC Stakeholders Involved

 

Proposing Economy(ies)

Hong Kong, China 

Co-Sponsoring Economies

Australia; China; Japan; Singapore; United States; Viet Nam 

Expected Start Date

01/08/2022 

Expected Completion Date

31/12/2023 

Project Proponent Name 1

Chu Kei Ming, Barry 

Job Title 1

Assistant Director / Electricity and Energy Efficiency 

Organization 1

Electrical and Mechanical Services Department, HKSAR 

Postal Address 1

Not Applicable 

Telephone 1

(852) 28083818 

Fax 1

Not Applicable 

Email 1

bkmchu@emsd.gov.hk 

Project Proponent Name 2

Not Applicable 

Job Title 2

Not Applicable 

Organization 2

Not Applicable 

Postal Address 2

Not Applicable 

Telephone 2

Not Applicable 

Fax 2

Not Applicable 

Email 2

Not Applicable 

Declaration

Chu Kei Ming, Barry 

Project Summary

The 2021 APEC Leader’s Declaration acknowledges the need for urgent and concrete actions to transit to a climate-resilient future worldwide economy and appreciates carbon neutrality commitments in this regard.  APEC member economies should implement effective green policies and substantially monitor their achievements. Energy modelling is indispensable for forecasting energy consumption and tracking low carbon transition progress.  This project will organise a one-day capacity-building workshop established on the pre-workshop study that aims to share current and best practices, case studies, and recommendations on adopting energy modelling. A Workshop Summary Report of this project will serve as a valuable reference to promote APEC member economies on utilising energy modelling to putting toward APEC goals.

Relevance

Relevance - Issues: Climate change is an existential threat to the whole world. COP26 concludes a more substantial commitment from all parties to limit global temperature rises. Meanwhile, APEC accounts for 65% of global carbon emissions. APEC has set the aspirational goals of reducing the aggregate energy intensity by 45% from 2005 levels by 2035 and doubling the share of renewable energy in APEC’s overall energy mix by 2030 (over the 2010 levels). APEC member economies must plan and monitor their energy policies and energy consumption substantially and evaluate the effectiveness of the energy efficiency policies implemented for low carbon transition and transforming the fuel mix to endeavour the APEC goals. Based on historical data, energy modelling is globally adopted for forecasting and tracking the energy-saving progress and renewable energy in the energy mix of territory. Economies have their unique energy profiles based on their economic activities. In this connection, numerous energy models with notable strengths in the market that APEC member economies have adopted. The energy profile of economic activities keeps evolving with the latest technologies applied in daily life. Keeping the energy model up to date can facilitate the policymakers to identify the potential areas for energy savings and monitor the progress of the target achievement. This project aims to analyse various energy modelling to identify their strengths and limitations, including the complexity of the model updating, the level of data details required, and the impact of the latest technological advancement on adopting a new form of renewable energy to facilitate the delivery of the APEC goals. A pre-workshop study through online interviews with co-sponsoring economies, EWG, EGEEC and EGEDA members to collect information. Besides, a Desktop study will be conducted to cover the features of various energy modelling tools, the critical factors in developing an energy model, the criteria for adopting an energy model by economies, and the utilisation of energy models to facilitate the formulation of energy efficiency and conservation and renewable energy policies. A one-day capacity-building workshop will be organised established on the pre-workshop study that aims to share current and best practices, case studies, and recommendations on adopting energy modelling. A Workshop Summary Report of this project will serve as a valuable reference to encourage APEC member economies to use energy modelling tools to monitor and forecast the energy consumption trends and the effectiveness of policy implementation to achieve the APEC goals. 

Eligibility and Fund Priorities: This project aims at promoting the utilisation of the energy modelling as a tool for facilitating the formulation of EE&C and renewable energy policies for progress towards the achievement of APEC's aggregate energy intensity reduction goal of 45% by 2035 and doubling the share of renewables by 2030 (over the 2010 levels). The project will provide a dialogue platform to advocate the related subjects. The strengths and constraints of various energy modelling tools adopted by the APEC member economies,  the critical factors and recommendations in developing an energy modelling, as well as the best practices and experience sharing of the utilisation of the energy modelling will be shared in the workshop and emphasised in the Workshop Summary Report.

Relevance - Capacity Building:  

In order to understand the needs of APEC member economies, the pre-workshop study will include the identification of the barriers, gaps and needs in relation to developing and applying energy modelling tools, in particular the situations in developing economies. The project workshop provides the capacity-building opportunity for APEC member economies to enhance their skill in developing energy modelling and applying the energy modelling to facilitate the formulation of policy decisions and evaluate the effectiveness of the policies implemented in their territory. Speakers for discussion on the topics related to the needs of APEC member economies, especially from developing member economies, will be invited. The workshop summary will share recommendations for the APEC economies to develop energy modelling. It is a reference for APEC developing economies planning or developing their energy modelling. The workshop will share the pre-workshop findings and strengths of various energy forecast models. Speakers from APEC member economies and international organisations will be invited to share their experiences and best practices in energy modelling. The Workshop Summary Report will summarise the key features and recommendations of energy modelling.

Objectives

This project objectives are to build and enhance the APEC member economies’ capacity to utilise of energy modelling to formulate policy decisions through the workshop. Moreover, the project will strengthen member economies to address the climate change challenges by providing a dialogue platform for collaborating across the APEC region and international organisations in driving the APEC goals.

Alignment

Alignment to APEC: This project countenances the APEC goals and 2021 Leader’s Declaration on the need and concrete actions to transit into a climate-resilient economy and appreciates carbon neutrality commitments. Aligning to 2022 APEC Priorities, APEC member economies shall balance all aspects by integrating inclusivity and sustainability objectives in tandem with economic goals. This project promotes the utilisation of energy modelling to sustain the balance between energy efficiency, renewable and new technologies, and economic recovery. A one-day workshop will provide a capacity building and collaboration platform to share the strengths and constraints of various energy modelling tools, the innovative technologies, and the importance of contributions by encouraging energy data collection and monitoring the APEC goals via energy modelling. The Workshop Summary Report will summarise the insights from the speakers and participants during the workshop as recommendations for APEC member economies. The deliverables of this project aim to strengthen the joint efforts in moving towards the APEC goals and APEC 2022 priorities.

Alignment to Forum: This project cuts across the mandates of EWG, EGEE&C, EGNRET, and EGEDA. It supports the EWG Strategic Plan 2019-2023, includes (1) facilitating the exchange of energy-smart and low carbon policies, practices and tools among APEC Member Economies to promote the development of energy-smart and low carbon communities across the region; and (2) strengthen coordination and cooperation through sharing best practices, accelerating innovation and promoting the deployment of advanced technologies.

TILF/ASF Justification

Not Applicable.

Beneficiaries and Outputs

Outputs: 

Item

Output

Description

1

Pre-workshop Study

A self-funded pre-workshop study will be conducted prior to the one-day workshop. The study aims to identify the strengths of energy modelling via online interviews with to co-sponsoring economies, EWG, EGEEC and EGEDA members and desktop-based research.

The study will include the features of various energy modelling tools, the critical factors in developing an energy model, the criteria for adopting an energy model by economies, and the utilisation of energy models to facilitate the formulation of energy efficiency and conservation and renewable energy policies. The Study will collect data to understand the utilisation of energy modelling in the APEC region and identify gaps to be narrowed for providing the best practices and energy model development’ for APEC member economies.

By consolidating the analysis of the energy modelling and the experiences of APEC member economies on their use of energy modellings, the pre-workshop study facilitates the identification of speakers for sharing the best practices and case studies on the application of the energy modelling for the one-day workshop.

The pre-workshop study and outcomes will be circulated to the workshop speakers for presentation preparation and disseminated in the EGEEC meetings to encourage members to the workshop.

2

Workshop

A one-day (3-hours) virtual workshop will be organised in August 2023 in Hong Kong,China. The invited speakers will share their experiences in applying energy modelling at the workshop. Corresponding Workshop Summary Report will be published on the APEC website, including presentation materials.

The tentative agenda of the workshop will be:

(i)       Sharing of the strengths and constraints of energy modellings to enhance the understanding of the energy modelling of participants;

(ii)      Building capacity in developing energy modellings by incorporating new and renewable energy applications and innovative technologies to maintain the sustainability of energy modelling for identifying the potential areas for energy savings and monitoring the progress of the target achievement;

(iii)    Sharing the best practices of the utilisation of energy models by APEC Member Economies and international organisations;

(iv)    Showcasing the case studies on the utilisation of energy models on facilitating the formulation of energy efficiency and conservation and renewable energy policies;

(v)     Participation of women in developing energy modelling; and

(vi)    Plenary discussion covers the critical factors in developing an energy modelling and provides recommendations on developing it and its role in facilitating policy formulation.

(vii)   Virtual break out rooms for small group deliberations with different groups of participants.

3

Workshop Summary Report

The workshop presentation materials, key findings and recommendations, including the best practices and case studies etc., together with summary of pre-workshop study findings, will be documented in the Workshop Summary Report (approximately 20 pages) and disseminated to co-sponsoring economies for monitoring and evaluation.  The Workshop Summary Report will be published and shared on the APEC website.

Outcomes: This project will enrich the knowledge of energy modelling. Participants will learn about energy modelling and best practices for using energy models from technical perspectives.  The expected workshop outcomes are listed below: 

(1) Increase the level of understanding of the energy modelling;

(2) Increase the level of understanding of developing energy models with new and renewable energy applications and innovative technologies; and

(3) Increase the understanding of the best energy model practices. 

Participants can also use the specific outputs mentioned above to engage policymakers and disseminate information to their decision-makers to align to the APEC energy intensity reduction and renewable doubling goals in combating climate change. A post-event participant survey will be conducted to evaluate the knowledge gained.

Beneficiaries: Primary Beneficiaries - Government officials from the energy or statistics-related department and responsible for energy data collection, compilation, analysis and dissemination, and policymakers from energy-related agencies and ministries are responsible for formulating energy efficiency and renewable energy policies. The project aims to promote the utilisation of energy modelling as a tool to facilitate policymakers in planning energy efficiency and renewable energy policies as well as raise awareness on the progress monitoring of the APEC goals. In this connection, APEC EWG and sub-fora, e.g. EGEE&C, EGEDA, EGNRET, APERC, APSEC, etc., will be invited to be speakers and participants for exchange the idea of challenges and significant considerations for adopting the various type of energy models. International organisations, e.g. IEA, IRENA, World Bank etc., will be invited to share the energy models they adopted in their research and explain the assumption behind the models. Policymakers in the APEC region will be invited to share the importance and requirement of a comprehensive energy model, as well as the contribution of the energy model information of EE&C policies. Government officials will be invited to the break-out discussion sections to discuss the barriers, gaps and needs in relation to developing and applying energy modelling tools, especially in the developing member economies. Practitioners, experts and academia in the APEC region will be invited to be speakers and participants to convey the innovative technology in energy modelling and the importance of capacity building in contributing to the energy modelling works. 

Secondary Beneficiaries – Practitioners, academia, experts and professionals of energy statistics can indirectly benefit from this project. The project advocates building the capacity to utilise energy modelling. Experts from industry and private sectors who are responsible for energy audit and data submission will be invited to the workshop as participants and being invited to the break out discussion sections to address the important of energy data transparency. The project will collaborate between the secondary and primary beneficiary groups to develop the energy modelling to progress towards APEC’s energy reduction and renewable energy doubling goals. 

The Workshop Summary Report will be disseminated on the APEC website. International organisations and the general public can learn more about energy modelling and the benefices of the application.

Dissemination

The pre-workshop study and outcomes will be circulated to the workshop speakers for presentation preparation and disseminated in the EGEEC meetings to encourage members to the workshop. 

The Workshop Summary Report will be submitted to the APEC Secretariat for evaluation and shared with EWG, EGEE&C, EGEDA, and EGNRET by email. 

The Workshop Summary Report will be published on the APEC website as an APEC publication and shared with APEC, EWG and its Sub-Fora, workshop participants, international organisations, and professional institutions.

Gender

                  Targets

Female Participants (%)

30

Female Speakers/Experts (%)

30

PO is committed to collecting sex-disaggregated data for all speakers and participants at the project event. This data will be included when submitting a Completion Report to the Secretariat upon completion of the project, as well as providing guidance to future POs on their own gender parity targets.

Referring to the Guide on Gender Criteria for APEC Project Proposals in the Guidebook on APEC Projects, please tick the pillar or pillars that this project supports, in promoting women’s economic empowerment:

5 Pillars (you may tick more than one)

1

Access to Capital and Assets

2

Access to Markets

3

Skills, Capacity Building, and Health

ü

4

Leadership, Voice and Agency

5

Innovation and Technology

ü

The PO will invite female participants and speakers from international organisations, universities, the trade, and APEC member economies to share knowledge and experience. Moreover, a sharing related to gender perspectives in the energy modelling field will be considered in the workshop. With these actions, capacity building and direct dialogue opportunities will be provided to help increase gender diversity in APEC’s energy modelling field.

Work Plan



 Timeline

Tasks

Deliverables

Aug – Sep 2022

Develop Terms of Reference for contract

Signed Contract

Oct 2022 – Mar 2023

Commence research for the pre-workshop study

Arrange online interviews with co-sponsoring economies and members from EWG, EGEEC and EGEDA

Conduct desktop research on energy modelling tools.

Pre-workshop findings will be shared at the EGEEC meeting

Mar - Jun 2023

Report of the progress of the pre-workshop study (funded by non-APEC sources) to the expert group meetings

Progress updates

1 Apr 2023

Submit APEC Project Monitoring Report

APEC Project Monitoring Report

Apr – May 2023

Liaise with EWG and sub-fora to nominate speakers and participants

Invite speakers and prepare workshop materials, such as:

a)   Develop workshop agenda, General Information Circular, nomination form

b)   Confirm speakers

c)   Confirm workshop venue

d)   Confirm virtual platform

General Information (GI) Circular Speakers list

Draft workshop agenda

Workshop venue confirmation

Virtual platform confirmation

Jun 2023

The GIC with the agenda, logistical details, speaker list and nomination form will be sent to APEC member economies at least 8 weeks before the workshop.

Draft email invitation

Aug 2023

Conduct one-day virtual workshop in Hong Kong, China with video recording for notetaking purposes only.

One-day workshop implemented

Aug 2023 (one week after the workshop)

Dissemination of post-workshop participant evaluation survey

Evaluation results of Post-event participant survey

Sep 2023 – Oct 2023

Prepare Workshop Summary Report

Draft Workshop Summary Report

31 Oct 2023

Submit the draft Workshop Summary Report to the Secretariat to reviewed, followed by EWG endorsement

Endorsed Workshop Summary Report

31 Dec 2023

Publication of Workshop Summary Report

Workshop Summary Report published

End Feb 2024

Submit the APEC Project Completion Report and all supporting documents to the APEC Secretariat by email

APEC Project Completion Report

6 to 12 months upon project completion

Participate in the Longer-Term Evaluation of APEC Projects survey conducted by APEC Secretariat

Risks

No.

Risks

How will it be managed?

1

Ensuring a sufficient number of participants at the Workshop

PO will liaise with EWG and its Sub-fora, particularly EGEE&C, EGEDA, EGNRET, and co-sponsoring economies, to nominate speakers and participants four months before the Workshop. PO will identify potential speakers to Sub-fora and co-sponsoring economies to seek help for connecting to the particular speaker or provide alternative suggestions of speaker. PO will identify related organisation in APEC member economies and invite them to the workshop as participants.

2

Quality speakers to attend the Workshop

PO will report the project progress at EWG, EGEE&C, EGEDA, and EGNRET meetings to ensure member economies understand the details of this project. The PO will seek APEC member economies’ assistance, particularly from the co-sponsoring economies, EWG and its Sub-fora, and international organisations, to identify and nominate appropriate speakers for the Workshop. Nevertheless, the PO will make early contact with the potential speakers to increase their chance of attending the Workshop.

3

Economies may not apply knowledge and experiences learned from the project

PO will conduct a Pre-Workshop Study with data collection to understand the utilisation of energy modelling in the APEC region and identify gaps to be narrowed for providing the best practices and energy model development for the member economies.

4.

Poor targeting of Workshop participants

PO will recommend target participants in the General Information Circular in responding the project objectives and expected beneficiaries in this Project Proposal.

5.

Low response of replying survey for the Pre-workshop study

PO will arrange online interviews with co-sponsoring economies, EWG, EGEEC and EGEDA members will be conducted for collecting information.


Monitoring and Evaluation

Evaluation Focus

Indicators

Target Goals

Evaluation Method

Reporting Method

Outputs

1.   One-day Workshop

1.1 Contract executed

1.10.2022

Contract awarded

Contract

1.2 No. of participants (excl. speakers / experts)

30

Event Attendance List

Completion Report

1.3 % of participating men / women (excl. speakers/experts)

70/30

Event Attendance List

Completion Report

1.4 No. of speakers/ experts engaged

6

Event Attendance List

Completion Report

1.5 % of speakers/ experts (men / women)

70/30

Event Attendance List

Completion Report

1.6 No. of attending economies

8

Event Attendance List

Completion Report

1.7 No. of travel eligible economies

3

Event Attendance List

Completion Report

2.   Workshop Summary Report

2.1 No. of pages

20

Certification by PO

Email to the Secretariat

2.2 No. of energy models reviewed.

4

Summary of Workshop sharing

Workshop Summary Report

2.3 No. of best practices of the utilisation of energy models

4

Summary of Workshop sharing

Workshop Summary Report

2.4 Submission to the Secretariat

31.10.2023

Submission to the Secretariat

Email to the Secretariat

Out-comes

1.               Capacity Building

1. % of participants report a substantial increase in understanding of energy modelling;

60%

Post-event participant survey

Completion Report

1.     

2. % of participants report a substantial increase in understanding of the developing energy models with new and renewable energy applications and innovative technologies;

60%

Post-event participant survey

Completion Report

2.     

3. % of participants report a substantial increase in understanding the best practices of utilising energy models.

60%

Post-event participant survey

Completion Report


Linkages

Hong Kong, China will collaborate with the EWG, EGEE&C, EGEDA, EGNRET, APERC, APSEC, policymakers, experts, academia, and international organisations, including IEA and IRENA. Collaboration with these APEC and non-APEC stakeholders will benefit from exchanging knowledge and experience in promoting energy modelling in the APEC region.  The recommendation for developing energy models and the best practices for utilising energy modelling will serve as a valuable reference for APEC member economies in energy modelling development. This project will provide capacity building for APEC member economies using energy modelling to facilitate energy efficiency and conservation and renewable energy policies to achieve the APEC aspirational goals in combatting climate change.

Sustainability

The project will deliver long-term impacts on APEC economies. The Workshop Summary Report will be published on the APEC website to promote the utilisation of energy modelling to facilitate the APEC member economies in formulating energy efficiency policies, improve energy resiliency and low-carbon development, and develop clean and renewable energy. Furthermore, the project workshop provides a sharing platform for policy-makers, experts, academia, professionals, practitioners, international organisations, and APEC member economies to map out the requirements of comprehensive energy modelling and the importance of contributing to the energy modelling development by different stakeholders. The diversified background of speakers and participants will form a cooperative network for information exchange. The project outcomes will support the EWG’s Strategic 2019-2023.

Project Overseers

Mr CHU Kei Ming Barry, Assistant Director / Electricity and Energy Efficiency of the Electrical and Mechanical Services Department, HKSAR. Mr CHU is the Head of the Electricity and Energy Efficiency Branch of the Electrical and Mechanical Services Department, HKSAR Government. He is responsible for developing, implementing, and promoting various EE&C and renewable energy programmes. The Branch is also the enforcement body for Ordinances on energy efficiency labelling, building energy efficiency and electrical safety.

Cost Efficiency

Not Applicable.

Drawdown Timetable

Not Applicable.

Direct Labour

No.

Specific Tasks

No. of Hours

1

Before the event, the contractor shall conduct a site visit to check and test the virtual workshop network configuration to provide a proposal for equipment setup.
Before the event, the contractor shall propose the virtual workshop platform with pros and cons.

The contractor shall ensure cybersecurity for registering to the virtual workshop platform and accessing the workshop. The contractor shall provide and maintain the cloud drive to share documents (a 2-months system).

8

2

The contractor shall test run, rehearsal and pre-recording before the event.

24

3

The contractor shall monitor and ensure the video and audio taking of the host with optimum quality during rehearsal, test run and event days of the virtual workshop.

24

4

On the event day(s), the contractor (at least two staff) shall manage the virtual workshop platform, including assigning host, co-host, panellist and attendee, separating the breakout sections, delivering general reminder messages in chat-box, monitoring the speech in chat-box, collecting queries from the chat-box, providing polling function, taking screen capture for group photos, and preparing attendance summary etc.

32

5

The contractor shall attend progress meetings (approximate nine times of two hours physical meetings).

18

6

After the workshop, the contractor shall submit an attendance report and materials to the PO.

4

Total:

110


Waivers

Not Applicable.

Are there any supporting document attached?

No 
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Version HistoryVersion History

Project No.

Project Title

Project Status

Publication (if any)

Fund Account

Sub-fund

Project Year

Project Session

APEC Funding

Co-funding Amount

Total Project Value

Sponsoring Forum

Topics

Committee

Other Fora Involved

Other Non-APEC Stakeholders Involved

Proposing Economy(ies)

Co-Sponsoring Economies

Expected Start Date

Expected Completion Date

Project Proponent Name 1

Job Title 1

Organization 1

Postal Address 1

Telephone 1

Fax 1

Email 1

Project Proponent Name 2

Job Title 2

Organization 2

Postal Address 2

Telephone 2

Fax 2

Email 2

Declaration

Project Summary

Relevance

Objectives

Alignment

TILF/ASF Justification

Beneficiaries and Outputs

Dissemination

Gender

Work Plan

Risks

Monitoring and Evaluation

Linkages

Sustainability

Project Overseers

Cost Efficiency

Drawdown Timetable

Direct Labour

Waivers

Are there any supporting document attached?

hdFldAdmin

Project Number

Previous Fora

Secretariat Comments

Reprogramming Notes

Consolidated QAF

Endorsement By Fora

PD Sign Off

Batch

Forum Priority

Committee Ranking Category

Committee Priority

PDM Priority

Priority Within Funding Category

Monitoring Report Received

Completion Report Received

PMU Field 1

PMU Field 2

PMU Field 3

On Behalf Of

Proposal Status

Originating Sub-Forum

Approval Status
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