Project Title

Improving Transparency and Knowledge of Food Safety Requirements for Trade Food in the APEC Region 

Project Year

2021   

Project Number

SCSC 03 2021T 

Project Session

Session 2   

Project Type

Standard 

Project Status

Project in Implementation   
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Project No.

SCSC 03 2021T 

Project Title

Improving Transparency and Knowledge of Food Safety Requirements for Trade Food in the APEC Region 

Project Status

Project in Implementation 

Publication (if any)

 

Fund Account

TILF Special Account 

Sub-fund

None 

Project Year

2021 

Project Session

Session 2 

APEC Funding

39,340 

Co-funding Amount

12,500 

Total Project Value

51,840 

Sponsoring Forum

Sub-Committee on Standards and Conformance (SCSC) 

Topics

Conformance; Standards 

Committee

Committee on Trade and Investment (CTI) 

Other Fora Involved

 

Other Non-APEC Stakeholders Involved

 

Proposing Economy(ies)

China 

Co-Sponsoring Economies

Chile; Malaysia; New Zealand; Philippines; Singapore; United States 

Expected Start Date

01/04/2022 

Expected Completion Date

30/06/2023 

Project Proponent Name 1

Bi Kexin 

Job Title 1

Director of the Bureau of Import and Export Food Safety 

Organization 1

General Administration of Customs of the People's Republic of China 

Postal Address 1

Not Applicable 

Telephone 1

(86-10) 65195762 

Fax 1

Not Applicable 

Email 1

wujuan2003@163.com 

Project Proponent Name 2

Not Applicable 

Job Title 2

Not Applicable 

Organization 2

Not Applicable 

Postal Address 2

Not Applicable 

Telephone 2

Not Applicable 

Fax 2

Not Applicable 

Email 2

Not Applicable 

Declaration

Bi Kexin 

Project Summary

Import and export food safety is an issue of great concern to APEC economies. The project will:

1) Solicit best practice cases on  how economies assist the industries to gain access to and deepen understanding  on food safety requirements of trade partners and those of their own;

2)Survey key issues and challenges that  member economies face; and

3) Hold a virtual seminar to share and discuss the methods and approaches on how economies assist the industries to gain access to and deepen understanding on food safety requirements.

The project will benefit the transparency of import and export food safety requirements of member economies and assist industries to gain access to and deepen understanding on food safety requirements, thereby improving the compliance capability of food industries and facilitating the international trade of food in the APEC region.

Relevance

Relevance – Region: Food safety is an issue of great concern to APEC economies. Member economies are constantly adjusting and improving food safety regulations, standards and conformity assessment procedures on imported and exported food. It is therefore important that they do this transparently so that food industries can maintain up to date and accurate knowledge to allow them to know and comply with food safety requirements. All APEC member economies are also WTO members with transparency and notification obligations under the requirements of the WTO/SPS and WTO/TBT agreements, but regarding how to assist industries to gain access to and deepen understanding on food safety requirements of trade partners and those of their own requires more in-depth and specific work. In addition, due to the complexity of food safety regulations, standards and conformity assessment procedures, as well as language barriers, it is difficult for some industries, especially small and medium industries, to easily access and better understand food safety requirements of trade partners. Information sharing is an important means of assisting industries to gain access to and deepen understanding on food safety requirements.  Economies may wish to learn and take ideas from others on how to improve the transparency of food safety requirements. 

Based on this, this project intends to collect and compile best practice cases on how economies assist industries to gain access to and deepen understanding on food safety requirements of trade partners and those of their own, survey key issues and challenges that member economies face and hold a seminar to share and discuss the methods and approaches on how economies assist the industries to gain access to and deepen understanding on food safety requirements, so as to enhance the compliance capabilities of food industries in the APEC region and facilitating the international trade of food in the APEC region. 

A wider benefit of improved transparency is to provide information for other initiatives for strengthening the implementation of good regulatory practices, in particular supporting the harmonization of member economies’ food safety measures with international standards, guidelines or recommendations. 

Relevance – Eligibility and Fund Priorities: The project responds to ”Public Private Partnerships”,which is one of the key action areas in “The Food Security Roadmap Towards 2030”: APEC member economies are committed to working in partnership with the private sector, led by ABAC, to shape and enhance the functioning of the APEC food system, recognizing the central role of the private sector throughout the food value chain in food production and processing, distribution, trade and investment. 

In addition , 2014 Leaders' Declarations “To meet our objective of strengthening the implementation of good regulatory practices, we will further enhance communication, exchanges, and sharing of experiences, and foster an open and transparent regulatory environment in our economies, according to individual economies’ needs and circumstances. .” This project will improve the transparency of the regulations, standards and conformity assessment procedures on food safety of APEC member economies.

The project is in line with the transparency and cooperation principles of Osaka Action Agenda, and relates to standards and conformance and transparency areas of the Osaka Action Agenda

Relevance – Capacity Building: The project will solicit best practice cases on how economies assist the industries to gain access to and deepen understanding on food safety requirements of trade partners and those of their own,which will be compiled to “List of Best Practice Case “,survey key issues and challenges that member economies face,and a virtual seminar will be held to share and discuss the methods and approaches on how economies assist the industries to gain access to and deepen understanding on food safety requirements of trade partners and those of their own. The virtual seminar and the best practice cases can guide member economies to take effective measures to improve the transparency of import and export food requirements, assist food industries to gain access to and deepen understanding on relevant food safety requirements, thereby enhancing the compliance capabilities of international trade food industries in the APEC region. (This corresponds to the capacity-building objective in Appendix K: improving the economic and social well-being of the people.)

Objectives

The objective of the project is to benefit the transparency of import and export food safety requirements of member economies and assist industries to gain access to and deepen understanding on food safety requirements of trade partner sand those of their own, thereby improving the compliance capability of food industries and facilitating the international trade of food in the APEC region. The project will also promote continuous improvement in food safety and trade facilitation of food in the region, as a result of increasing communication and information sharing.

Alignment

Alignment - APEC:  In 2014, the Beijing Declaration was adopted at the APEC High-Level Dialogue on Food Safety between Governments and Enterprises. The declaration stated that: “Regulator sand industry have essential roles in ensuring food safety.As such, effective cooperation, collaboration and communication between regulators and industry are critical to ensure the safety of food supply chains and further development of food trade in the APEC region.” And food safety regulators committed to “improve the transparency of policy development; adopt good regulatory practices; use science-based international food safety standards; and provide processes for food industries to be involved in the development of food safety policies; and explore novel ways to recognize industry best practices and good industry performance.”

The project will invite regulators, industries and other stakeholders to participate in the best practice cases sharing, survey of key problems and challenges and seminars, strengthen the communication among stakeholders, and promote the transparency of food safety requirements of member economies. 

Alignment – Forum: According to the APEC Food Safety Cooperation Forum STATEMENT endorsed on 29th May 2021, “Discuss the Strategies to Improve the Transparency and Knowledge of Import and Export Food Safety Requirements” is listed as plans and ideas for future projects.

TILF/ASF Justification

Not Applicable.

Beneficiaries and Outputs

Outputs: 

1)Survey Research Results 

1) Solicit best practice cases on how economies assist industries to gain access to and deepen understanding on food safety requirements of trade partners and those of their own (June– July 2022) 

2) Compile “List of Best Practice Cases”(August–September 2022), which will be produced as an APEC electronic publication and presented at the seminar 

3) Survey key issues and challenges that member economies face(June–July 2022), which can help to identify the key issues and challenges that the APEC member economies face , and center the Seminar presentations/ discussion around them.The Survey Results will be approximately ten pages and presented to seminar participants to demonstrate vital details and inspire further discussion and study. 

Questionnaire will be employed for survey, and the target population include food safety regulators, industry  association, industries, academics etc. 

22-day Virtual Seminar (3 hours a day) 

1) Seminar agenda include welcome and introduction,survey research results introduction, government's practice, gaps and suggestion, industry associations' practice, gaps and suggestion, other stakeholders’ practice, gaps and suggestion, discussion for further activities, conclusion and closing. 

2) Sponsor and cosponsor will co-moderate the seminar. Representatives from relevant international organizations such as the Codex Alimentarius Commission (CAC) etc.,competent authorities ,industry associations, food industries, and academies will be invited to share their opinions and experiences, and they will jointly study and discuss strategies which assisting industries to gain access to and deepen understanding on the food safety requirements of trade partners and those of their own.  All Stakeholders in international food trade are welcome to participated in the seminar. "The target audience include food safety regulators, industry association, industries, academics, relevant international organizations such as the Codex Alimentarius Commission (CAC) etc.

3) The target audience include food safety regulators, industry association, industries, academics, relevant international organizations such as the Codex Alimentarius Commission (CAC) etc. About 100 participants are expected to participate in the online seminar. 

3)   Project Report

Project Report: The PO will compile and provide a 30-page project report, which will be produced as an APEC electronic publication.The report is a guide for other economies to take measures against related problems.The report will contain the following:

a)   Cover page

b)   Executive summery

c)   Table of contents

d)   Introduction

e)  Survey Result  of key issues and challenges that member economies face

f)  Best practice cases studies on how economies assist industries to gain access to and deepen understanding on food safety requirements of trade partners and those of their own

g) Seminar summary

h) Recommendations for further activities 

Outcomes: Member economies can learn from the best practices cases member economies shared and seminar on ‘how economies improve transparency on food safety requirements for international trade and assist the industries to gain access to such requirements. 

All stakeholders share and discuss the methods and approaches economies assisting industries to gain access to and deepen understanding relevant requirements on food safety through the seminar, and propose recommendations for further activities. 

Beneficiaries: 

Target participants of this project are (1) Regulators at economy or working levels; (2) Industry stakeholders including SMEs; (3) producers; (4) Public and private public organizations of APEC member economies; and (5) Academia. 

SMEs is a most active player of international food trade.  The APEC member economies are expected to encourage regulators and business stakeholders particularly SMES and females to attend as participants and speakers at the seminar. 

Direct beneficiaries include:

1)  Policymakers and regulators of food safety and trade related sectors such as customs, food inspection & supervision, food safety standard, trade and commerce, agriculture, will be invited to give input into seminar agenda,  attend seminar, and participate in the survey. By participating in all these activities, it is expected that they could input more efforts on collecting and publicizing food safety requirements of both domestic authorities and trading partners. 

2) Public or private organizations, standardization agencies, academic institutions who do research on food safety requirements of trading partners, engage in consulting process of policy making, and provide consulting service to stakeholders. They will be invited to give input into workshop agenda, to attend seminar, and to participate in the survey. As a result, they could draw lessons from best practice and seminar discussion, invest in a more convenient and accessible service to interested parties. 

3) Food producers and traders especially SMEs who often encounter difficulties in getting access to food safety requirements of trading partners. They will have opportunity to give input into workshop agenda, to attend seminar, and to participate in the survey. Through these activities, they could have a better understanding of administrative requirements for different kinds of food, and be better prepared to explore overseas market. 

The general public and all stakeholders that have not been able to participate in the project may benefit from the project indirectly. Sharing the best practice gained in this workshop will help to facilitate trade and foster a more friendlier environment for doing business globally.

Dissemination

The outcome documents including “Survey Result Report”“List of Best Practice Cases” and “Seminar Summary Report” and “Project Report” will be distributed to the representatives electronically and will be made available through the APEC website (APEC projects database). The “List of Best Practice Cases” and “Project Report” are intended to be published as official APEC electronic publications. All results can be shared across economies via email.

In order to make more stakeholders know and benefit from the project, assistance may be requested from the APEC Secretariat to publicize the agenda and content of the seminar before the seminar and issue news reports on the results of the seminar on the APEC Websites

The target audience include food safety regulators, industry association, industries, academics, relevant international organizations such as the Codex Alimentarius Commission (CAC) etc.

There is no intention to sell any of the publications or materials resulting from this project.

Gender

This project is focused on long term gains in food safety across the region, in particular improved public health and facilitation of trade. This will benefit men, women and children throughout the region.

Previous experience with respect to the APEC FSCF indicates that women are well-represented at senior leadership levels in food regulatory agencies, and therefore are likely to be available to participate in the seminar. During the invitation of speakers/participants, gender equality will be applied, women are encouraged to give presentation and participate in the seminar.  The project will collect and use sex-disaggregated data from participants.

Female perspective or impact on women will be included in the survey, for example, during the process of soliciting best practice cases, and survey of key issues and challenges that member economies face.  Solicit best practice cases from economies how economies encourage and promote women's role in food safety in international trade. And there may be topics in the seminar discussing on how economies can promote greater participation of women in food safety, particularly in quality control, risk factor analysis and policy development within current requirements and regulatory frameworks.

PO is committed to collecting sex-disaggregated data for all speakers and participants to ensure female active participation of female. when conducting seminar satisfaction evaluation survey, a question of whether the project has addressed satisfactorily gender issues related to the main topic will be included.  The data will be included in Completion Report.

Targets

Female Participants (%)

40%

Female Speakers/Experts (%)

30%

Referring to the Guide on Gender Criteria for APEC Project Proposals in the Guidebook on APEC Projects, please tick the pillar or pillars that this project supports, in promoting women’s economic empowerment:

5 Pillars (you may tick more than one)

1

Access to Capital and Assets

2

Access to Markets

3

Skills, Capacity Building, and Health

4

Leadership, Voice and Agency

5

Innovation and Technology


Work Plan

Time

Tasks

Deliverables

Apr – May 2022

Contracting process:Contractor signs the contract with the Secretariat

Signed Contract

Jun – Jul 2022

1)     Draft of the questionnaire

2)     Questionnaire workshop discussing framework and content of questionnaire

3)     Solicit best practice cases on how economies assist industries to easily access and  better understand the food safety requirements of trade partners and those of their own

4)     Survey of key issues and challenges that member economies face through  questionnaire

1)  Draft questionnaire

2)  Questionnaire workshop

3)  Best Practice cases

4)     Survey feedback

Aug – Sep 2022

1)   “List of Best Practice Cases” workshop discussing framework and content of “List of Best Practice Cases”

2)   Compile “List of Best Practice Cases ”

3)   Survey feedback analysis

4)   Draft Seminar Agenda and send it to the cosponsors for approval

1)  “List of best practice cases” workshop

2)  Draft “List of Best Practice Cases”

3)  Survey results report

4)  Draft Seminar Agenda

1 Oct 2022

Submit APEC Project Monitoring Report to the Secretariat

APEC Project Monitoring Report

Oct – Dec 2022

1)    Set and sent out the General Information Circular (GIC)

2)    Invite co-moderators, speakers and participants for the seminar

3)    Submit draft “List of best practice cases” to the Secretariat for review and approval, then for forum endorsement

1)  GIC issued

2)  Event Attendance List

3)  Endorsed List of best practice cases”

Jan – Feb 2023

Finalize Seminar Agenda

Submit Attendance List to the Secretariat

Send seminar materials to all participants

Feb 2023

Hold 2-day virtual seminar (Video Recording to facilitate note taking and preserve project history materials)

Conduct seminar satisfaction evaluation survey

Seminar held

Seminar Agenda

Event Attendance List

Post-Workshop evaluation

1 May 2023

Submit draft Project Report to the Secretariat for review and thereafter to the forum for endorsement

Endorsed Project Report

Aug 2023

Submit the APEC Project Completion Report and supporting documents to the Secretariat

 APEC Project Completion Report

July 2024

Participation in the Long Term Evaluation of APEC Projects Survey conducted by the Secretariat

Risks

In view of the situation of COVID-19,participants from member economies will participate in virtual seminar , which may affect the effectiveness of the seminar.  We will communicate with the speakers on the topic and content of the presentation in advance, arrange the agenda reasonably, and reserve sufficient time for Q&A and discussions.

Technical problem is one of the potential risks of the virtual event. We will set up a technical support team to work with the staff of the host economies for technical support and prepare spare equipment on the meeting site in advance.

In the case of the risks of low registration or actual attendance at the virtual sessions, we plan to manage this risk in 2 ways:

1)  Taking into account the time of most economies and increasing the publicity of the seminar.

2)  On the early stage of the project, enough work will be done to ensure high involvement from economies by reaching out to APEC member economies to identify their representation, continued communication with the potential participators will be maintained, and draft agenda will be prepared and circulated as early as possible.

In the case of the risks relate to “economies not applying the knowledge learned or recommendations from the best practice cases or the Project Report”, we plan to send out questionnaires to identify key issues and challenges that the APEC member economies face before seminar, carefully designed the seminar agenda accordingly, identifying relevant speakers in advance and centering the seminar presentations/ discussion around them.

Monitoring and Evaluation

Evaluation Focus

Indicators

Target Goals

Evaluation Method

Reporting Method

Outputs

1. “List of best practice cases”

1.Contracted executed

31 May 2022

Certification by Secretariat and PO

Contract

2.No. of economies providing best practice case

10

List of best practice cases”

Completion Report

3.No. of best practice cases

20

List of best practice cases”

Completion Report

4.Electronic publication of “List of best practice cases”

31 May 2023

Submission to the Secretariat

Email to the Secretariat

2.seminar

5.Contracted executed

31 May 2022

Certification by Secretariat and PO

Contract

6.% of female speakers

30%

Event Attendance List

Completion Report

7.No. of attending economies

15

Event Attendance List

Completion Report

8.% of participation from developing APEC economies

25%

Event Attendance List

Completion Report

9.% of female participants

40%

Event Attendance List

Completion Report

3.Project Report

10.No. of pages

30

Certification by Secretariat

Completion Report

11.Electronic publication of Project Report

April 2023

Submission to the Secretariat

Email to the Secretariat

Outcomes

1. Experiences of member economies shared and economies learned from the best practices and seminar on ‘how economies improve transparency on food safety requirements for international trade and assist the industries to gain access to and deepen understanding on food safety requirements

1.% of participants reporting knowledge increasing

70%

Ex-ante and ex-post evaluations

Completion Report

2.Developing APEC economies report substantial knowledge increase

25%

Ex-ante and ex-post evaluations

Completion Report

3.Women report substantial knowledge increase

33%

Ex-ante and ex-post evaluations

Completion Report

2.Recommendations  for further activities

4.No. of recommendations made

3

Certification by Secretariat

Completion Report


Linkages

The representatives from relevant international organizations such as the Codex Alimentarius Commission (CAC) etc., competent authorities of APEC member economies, food industries, and academies will be invited to share their opinions and experiences, and jointly study and discuss strategies assisting industries to easily access and  better understand the food safety requirements of trade partners and those of their own.

The 2015 Cebu FSCF PTIN Roundtable on Effective Industry/Regulator Cooperation emphasized the critical role that industry plays in developing food safety regulation. At that Roundtable, participants agreed to the value of having a document providing guidance on how associations can engage in policy development. Subsequently, the Grocery Manufacturers Association and Australian Food and Grocery Council developed the document: "Industry Associations: Their Role and Value in Policy & Regulation". 

The APEC self-funded project “Discussing the Strategies Promoting the Application of Shared Responsibility Principle 7 of the APEC Food Safety Modernization Framework to the Management of the Import and Export Food Safety in the APEC Region”(Project No. SCSC 07 2020S) suggested that“ Discussing the Strategies to Improve the Transparency and Knowledge of Import and Export Food Safety Requirements” would be as one of the next key actions, and the suggestion has been adopted as plans and ideas for future projects in 8th APEC Food Safety Cooperation Forum Statement endorsed on 29th May, 2021.

Sustainability

Economies can learn and take ideas from others on how to improve the transparency of their food safety measures through the list of best practices and the seminar, and assist industries to easily access and better understand the food safety requirements of trade partners and those of their own, so as to enhance the compliance capabilities of food industries in the APEC region.

During the implementation of the project, we will have in-depth communication with member economies to lay the foundation for ensuring the next step of work. After project completion, we will continue to apply for the APEC project based on the consensus reached in the project to ensure that the next work plan can be implemented.

After project completion, the possible next step may include: creating a repository where APEC economies could communicate they latest website where their food safety requirements can be found; Carry out a series of training,

each economy introduces the import and export food safety requirements of their respective economies.

Regarding the outcomes (Question 5), please see the Indicators in Question 11.

Project Overseers

Mr.Kexin Bi will manage the project. Mr. Kexin Bi is the Co-chair of the APEC FSCF and Director General of the Import and Export Food Safety Bureau, General Administration of customs the People’s Republic of China. He is also the PO of APEC self-funded project “Discussing the Strategies Promoting the Application of Shared Responsibility Principle 7 of the APEC Food Safety Modernization Framework to the Management of the Import and Export Food Safety in the APEC Region” (Project No. SCSC 07 2020S), the tasks of which have been successfully completed and the project has achieved the intended outcomes.

Main Points of Contact:

Dr. Xincheng JI, Deputy Director of the SPS Research Department of the Centre for Standards and Technical Regulations Research, General Administration of Customs, P. R. China (GACC), researcher, has long been engaged in animal quarantine, food safety policy and regulation research, is one of the designers of this project has extensive experience in implementing international projects.

Cost Efficiency

Not Applicable.

Drawdown Timetable

Not Applicable.

Direct Labour

Contractor - Research

No.

Specific Tasks

No. of Hours

Hourly Rate

1.             

Design the questionnaire, discuss and confirm the framework and content of questionnaire through questionnaire workshop, send questionnaire to co-sponsors for comments, modify and finalize questionnaire according to the comments of the co-sponsors

30

60

2.             

Survey the key problems and challenges that member economies face through questionnaires distributed through the Secretariat. Statistical analysis of the feedback questionnaires of member economies, and develop survey reports.

60

60

3.             

Solicit best practice cases from economies, study the best practice cases provided by economies, communicate with relevant economies on the contents, discuss and confirm the framework and content of “List of best practice cases”, compile “List of best practice cases”

60

60

4.             

Send “List of best practice cases ” and survey reports to the co sponsors and economies for comment, modify and improve relevant documents according to the feedback

30

60

5.             

Draft agenda of the seminar based on preliminary survey, send draft agenda to co-sponsors for comment,determine the final agenda with the co-sponsors according to the feedback

40

60

6.             

Invite co-sponsors to co-moderate the seminar, invite speakers and participants, communicate with the speakers to confirm the theme of the speech, and summarize and review the speakers' presentation

40

40

7.             

Design, distribute and collect the post seminar evaluation questionnaire, and develop post seminar evaluation report

15

40

8.             

Draft and revise project report

25

60

Total:

300

16,900

 
Contractor - Event Organiser

No.

Specific Tasks

No. of Hours

Hourly Rate

1.             

Organization of questionnaire workshop and develop workshop minutes

20

40

2.             

Organization of “List of best practice cases” workshop and develop workshop minutes

20

40

3.             

Typesetting of “List of best practice cases”

40

40

4.             

The preliminary summary of the feedback survey questionnaire of member economies and the post seminar evaluation questionnaire

20

40

5.             

Develop General Information Circular (GIC),Collect and sort out the information of co- moderators,speakers and participants

20

40

6.             

Organization of co-moderator coordination meeting and develop workshop minutes

10

40

7.             

Organization of speakers coordination meeting and develop workshop minutes

10

40

8.             

Preparation of participation Guide

20

40

9.             

Registration of participants

20

40

10.          

Organization of virtual seminar and develop meeting minutes

20

40

11.          

Technical support of virtual seminar platform

6

40

12.          

Virtual Seminar related equipment configuration and network security

40

80

Total:

246

11,440



Waivers

Not Applicable.

Are there any supporting document attached?

No 
Attachments
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Version HistoryVersion History

Project No.

Project Title

Project Status

Publication (if any)

Fund Account

Sub-fund

Project Year

Project Session

APEC Funding

Co-funding Amount

Total Project Value

Sponsoring Forum

Topics

Committee

Other Fora Involved

Other Non-APEC Stakeholders Involved

Proposing Economy(ies)

Co-Sponsoring Economies

Expected Start Date

Expected Completion Date

Project Proponent Name 1

Job Title 1

Organization 1

Postal Address 1

Telephone 1

Fax 1

Email 1

Project Proponent Name 2

Job Title 2

Organization 2

Postal Address 2

Telephone 2

Fax 2

Email 2

Declaration

Project Summary

Relevance

Objectives

Alignment

TILF/ASF Justification

Beneficiaries and Outputs

Dissemination

Gender

Work Plan

Risks

Monitoring and Evaluation

Linkages

Sustainability

Project Overseers

Cost Efficiency

Drawdown Timetable

Direct Labour

Waivers

Are there any supporting document attached?

hdFldAdmin

Project Number

Previous Fora

Secretariat Comments

Reprogramming Notes

Consolidated QAF

Endorsement By Fora

PD Sign Off

Batch

Forum Priority

Committee Ranking Category

Committee Priority

PDM Priority

Priority Within Funding Category

Monitoring Report Received

Completion Report Received

PMU Field 1

PMU Field 2

PMU Field 3

On Behalf Of

Proposal Status

Originating Sub-Forum

Approval Status
Attachments
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