Project Title

Capacity Building of Smart City Standards for Sustainable Cities and Communities in the APEC Region in Dealing with the COVID-19 Pandemic 

Project Year

2020   

Project Number

SCSC 08 2020T 

Project Session

Session 2   

Project Type

Standard 

Project Status

Project in Implementation   
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Project No.

SCSC 08 2020T 

Project Title

Capacity Building of Smart City Standards for Sustainable Cities and Communities in the APEC Region in Dealing with the COVID-19 Pandemic 

Project Status

Project in Implementation 

Publication (if any)

 

Fund Account

TILF Special Account 

Sub-fund

None 

Project Year

2020 

Project Session

Session 2 

APEC Funding

55,012 

Co-funding Amount

13,753 

Total Project Value

68,765 

Sponsoring Forum

Sub-Committee on Standards and Conformance (SCSC) 

Topics

Conformance; Standards 

Committee

Committee on Trade and Investment (CTI) 

Other Fora Involved

 

Other Non-APEC Stakeholders Involved

 

Proposing Economy(ies)

Indonesia 

Co-Sponsoring Economies

Australia; Japan 

Expected Start Date

01/09/2021 

Expected Completion Date

30/06/2022 

Project Proponent Name 1

Biatna Dulbert Tampubolon 

Job Title 1

Senior Researcher 

Organization 1

National Standardisation Agency of Indonesia 

Postal Address 1

Not Applicable 

Telephone 1

(62-21) 7560532 

Fax 1

Not Applicable 

Email 1

dulbert@bsn.go.id; kerj_int@bsn.go.id 

Project Proponent Name 2

Not Applicable 

Job Title 2

Not Applicable 

Organization 2

Not Applicable 

Postal Address 2

Not Applicable 

Telephone 2

Not Applicable 

Fax 2

Not Applicable 

Email 2

Not Applicable 

Declaration

Buatna Dulbert Tampubolon 

Project Summary

Many cities in the APEC region will have overcapacity (around 2.38 billion in 2050 by the World Bank) and create complex socio-economic problems, especially in the current situation. The concept of smart cities predicted to overcome the challenges, including dealing with the COVID 19 pandemic. Standardization plays an essential role to improve the quality of life. Smart city standards ensure measurable achievements of Smart Cities and have an impact on improving health, competitiveness, and community productivity in the APEC economy.

In this project, a study and a virtual-workshop (at Bogor) will be held with the aim of:

-   introduce and harmonize the indicators for smart cities (ISO 37122 and ISO 37120, etc) and evaluation concept

- share indicators for smart cities compliance, obstacles and improvement processes in smart cities evaluation

-  increase understanding in developing national standards for smart cities in line with international standards.

Relevance

Relevance – Region: According to World Bank data, the urban population in the APEC region is expected to increase from 61 percent in 2014 to 77 percent of the total population in 2050. Urban growth together with complex socio-economic problems in APEC economies will attract their concern. It causes the need to make the concept of cities and communities increasingly smarter through Smart Cities. Smart city is a concept used to identify a large spectrum of heterogeneous solutions and city programs, involving different types of technologies and aiming to reach a very large set of different goals, to create benefits for citizens in terms of wellbeing, inclusion and participation, environmental quality, and intelligent development. Smart Cities will make the quality of services faster and have an impact on increasing productivity and economic competitiveness. Smart city standards also play a role in dealing with the COVID-19 pandemic. Information integration will combine citizen reports and Artificial Intelligence (AI) to help governments formulate data-based decisions to address pandemics based on real situations.  Transparent, fast, and accurate decisions will also calm people and help them get through this pandemic situation. 

The project is designed to disseminate a basic understanding of smart cities, smart city compliance indicators, preliminary survey results of smart cities, and evaluation systems according to ISO Standards. Increased knowledge among APEC economies will enhance the application of smart cities based on sharing knowledge on how smart cities can emerge as a way of addressing health in COVID 19 pandemic, water distribution, logistics, transportation, and information technology. A preliminary survey will be carried out to collect data related to the application of smart cities indicators and model in dealing with the Covid-19 pandemic. 

Relevance – Eligibility and Fund Priorities: This project falls under the APEC Fund-Trade and Investment Liberalization and Facilitation Special Account (TILF) and directly supports Malaysia’s APEC 2020 Priority: Driving Innovative Sustainability. Moreover, it will help APEC economies to align their domestic standard with international standard that stated in “Osaka Action Agenda on section Standards and Conformance.” It also will contribute to connectivity the APEC regional and advance sustainable economic growth following the APEC Ministerial Statement in 2020. 

Relevance – Capacity Building: The development of smart cities is become necessary to reduce the complexity of health, social-economic problems created by over urban growth in the APEC region (i.e., COVID-19 pandemic). APEC economies can use ISO 37122:2019 as a reference to develop their smart cities. This workshop will introduce indicators, evaluation systems, and parameter changes contained in ISO 37122: 2019. It also facilitates the exchange of knowledge among APEC economies, especially for developing members, in establishing smart cities including indicators and evaluation systems. Moreover, the capacity building will also help economies to increase the understanding in developing national standards for smart cities in line with international standards.

Objectives

(i)  promote indicators for smart cities (ISO 37122 and ISO 37120) and evaluation concept;

(ii) share development indicators for smart cities compliance, obstacles, and improvement processes in smart cities evaluation; and

(iii) increase understanding the concept of domestic standards for smart cities in dealing with the pandemic for their  Economies.  International standards related to the evaluation and development of smart cities, other than ISO 37122 and ISO 37120, will also be introduced in this project (ISO 37151, 37153, 37155-1, etc).

Alignment

Alignment - APEC:  This project will contribute to promoting sustainable growth and following Malaysia’s APEC 2020 priority. With the application of this standard, cities can optimize the operation of city services, such as traffic congestion, power consumption, and public safety. This workshop is proposed in line with previous APEC works, such as the APEC Project on Smart City Industrial Technology Cooperation Forum. An increased understanding of this standard will improve energy efficiency by managing all aspects. It can have an impact on smart low-carbon city models and enhance APEC economies' knowledge about standards, conformance, and their application.

Alignment – Forum: This project in line with “The Medium and Long-Term Action Plan” APEC Sub-Committee of Standards and Conformance (SCSC): Alignment of national standards with international standards in priority areas”. The concept of Smart cities supports city development in APEC economies, especially for developing economies and new city development. This project will not only ensure participants can gain knowledge about smart cities but also provide more applicative insights to develop existing cities into smart cities. Besides, it provides information on harmonizing smart city standards and evaluation systems. Furthermore, this project will share experiences from developed economies to enhance participants' understanding of how smart cities applied.

TILF/ASF Justification

Not Applicable.

Beneficiaries and Outputs

Outputs:

1) Research work: A preliminary study will be carried out by the contractor and direct labour, to collect data related to the application of smart cities in Indonesia by survey and desk study. Surveys will be conducted by visiting and interview local government officials (for 11 sectors) related to smart city indicators dealing with Covid-19 pandemic situations. The tools and executive summary of this study will be distributed to Economies to apply it.

2)  Workshop: The three days workshop will be held by virtual from Bogor City. The main theme and data output for workshops are Introducing a smart city and its indicators and to share experience for smart city compliance. This workshop will invite policymakers, government officials in standard development, researchers, technical experts, industries, and others. So, the participants will improve their understanding on the indicators of Smart City related to handling pandemic situations. The topics will be covered:

Day 1:

General indicators for city services and quality of life

General indicator for smart cities

Day 2:

Smart city conformity assessment scheme and evaluation concept

Smart city implementation on productivity and economic competitiveness

Day 3:

The readiness level of implementing smart city : Data sharing from the cases of Indonesia’s cities

Application ‘Smart and Sustainable’ city concept in the condition of pandemic Covid-19

3)  Project summary report:

a) Presented data, obtained from preliminary study and member economies. Summary, main points the project activities (25 pages)

b) Comment on the standardization and conformity assessment for smart city

c)  Other special notes, if any

Outcomes: 

1) Participants can improve the knowledge and understanding of participants in the application and development of a smart city.

2) Speakers will gain insights in order to improve the latest knowledge of the smart city indicators and evaluation concept.

3) Institutional participations such as policymakers and standard development agencies are expected to increase understanding in the application of smart city standards that can emerge as a way of addressing health in COVID 19 pandemic, water distribution, logistics, transportation, and information technology. And to improve cooperation among member economies.

Beneficiaries: Direct beneficiaries are the speakers, participants, and audience of the workshop.  The project will invite policymakers, government officials in standard development, researchers, and others. All participants will join the virtual-workshop. Participants are expected who work in urban planning and have smart cities or work in institutions related to smart cities. Participants will present their achievements and challenges faced in the application at the workshop. For the longer term, APEC Economy may refer this smart city standards as a model that can play a role in a pandemic after considering their domestic conditions and policies.

Indirect beneficiaries are ISO experts (speaker) and smart city developer experts.  The project will invite ISO experts (speaker) and smart city developer experts. This workshop will also increase the knowledge of the speakers and experts related to problems in implementing smart a city and fulfilling smart city indicators. For longer term, this information is important in improving the concept of smart city development and preparing the next standards of the smart city.

Dissemination

The dissemination of this project is a Summary Project Report: which will be written in English (electronic format), include the result of the report and the workshop. The summary project report will be reviewed by the APEC Secretariat before publication.  The summary project report could be shared through the APEC website.

This report is planned to be an APEC Publication. Hard copies of any materials would not be provided, but electronic copies will be made available to the participants of the workshop. Conclusion and policy recommendations from this workshop will be delivered to the APEC forum SCSC.

This workshop will be recorded for minutes matters.

None of the outputs of this project will be sold.

Gender

In the workshop, the PO will target the female participation rate to more than 30 percent. It is expected that female and male participants will get benefits from this project. And have female speakers at least 30 percent. Men and women have been included in the planning and management of the project from the very beginning and encouraged both male and female attendees to participate actively in all project activities, especially females in the experts, which is an area traditionally filled mostly by males. Researchers, speakers, and participants are invited irrespective of their gender.

After the workshop, the evaluation survey will be conducted, which includes gender-related questions.

PO is committed to collecting sex-disaggregated data for all speakers and participants (not only those funded by APEC) at the project event. This data will be included when submitting a Completion Report to the Secretariat upon completion of the project, as well as providing guidance to future POs on their own gender parity targets. Through this workshop, women will have the same opportunities as men to benefit from and participate in the development and implementation of scientific advances and new technologies for smart city (5th pillar).


Work Plan

Three days virtual-workshops will be held. Participants will learn general understandings indicators for smart cities. Various smart city applications being developed in APEC economies will be introduced. And the indicator data is compared with existing indicators by experts.

Timeline

Key Activities

Output

Jun 2020

Prepare concept note

Final concept note

Apr 2021

Prepare project proposal

Final project proposal

Jan-May 2021

Prepare and organize personnel to analyze indicators for smart cities

Team personnel

Review and feedback from expert

Oct 2021

Contracting process

Contractor agreement (MoU)

Oct - Nov 2021

A preliminary survey of smart cities

Compilation of survey for smart city compliance, obstacles, and improvements in the smart city

Oct 2021

Submit APEC Project Monitoring Report

APEC Project Monitoring Report

Dec 2021

Workshop preparation

Draft agenda and list of participants

Jan-Feb 2022

Host the workshop

Conclusion and policy recommendation for APEC forum SCSC

Mar-Apr 2022

Submit draft Project Summary Report to APEC Secretariat, followed by SCSC endorsement

Project Summary Report endorsed

Aug 2022

Submission of the APEC Project Completion Report and supporting documents to APEC Secretariat

APEC Project Completion Report

Jun 2023

Participate in the Long-Term Evaluation of APEC Projects survey conducted by APEC Secretariat

Workshop

Key Activities

Preparation

Preparation works necessary to conduct event

-  data on the cities condition

-  application data on smart city

-  implementation of smart city in Indonesia

-  drafting agenda

-  engaging of speakers and participants

-  participant nomination or selection process takes place before each event

-  preparing documents

Virtual-Workshop in Bogor

-   Explanation on general indicators for city services and quality of life

-   Introduction on general indicator for smart cities

-   Announcement of data sharing

-   Analyzing the readiness level of cities

-   Introduction of smart city applications by ISO experts and smart city developer experts.



Risks

No

Risk Type

Potential Risk

Mitigation Plan

1

Event

Difficult to establish contacts for most of the APEC economies

Approaching Indonesian representatives to the APEC Forum / Fora such as SCSC and the bilateral cooperation  Communication will be an essential thing to do

2

Event

Low interest in participant

Promotion of ISO 37120 and ISO 37122 will reduce the risk. Invitation to participate in this project will be announced through related organizations of each economy and ISO/TC 268 Sustainable cities and communities. We can inform to laboratories by using Asia Pacific Accreditation Cooperation Incorporated (APAC) network

3

Event

Duplication of the project

This project is focused on indicators for smart cities and evaluation concept based on updated ISO smart cities standard which can avoid the duplication work from other projects

4

Event

The workshop will be held during the Covid pandemic

The workshop will be held online (via Webex or Zoom). The workshop will also be supported by related equipments and technicians

5

Event

Technical problem of facility and equipment

Pre-check of the facility and equipment before workshop

Conduct rehearsal for the workshop

6

Study

Low preliminary survey/ response data

Engaging the Ministry of Home Affairs to support the preliminary survey

Encourage the participants to answer preliminary survey questionnaire for a couple of times

7

Study

low relevance and insufficient representation of research results from one economy to the rest of the APEC region

At least the participants can understand how the concept of a smart city standard indicator that plays a role can be determined as part of limiting the spread of the pandemic

The result won’t be determined as APEC region, it can be use as reference for others economy


Monitoring and Evaluation

Indicator to monitor and measure project’s output and outcome are as follows:

Evaluation Focus

Indicators

Target Goals

Evaluation Method

Reporting

Outputs

1.   Online Workshop

1.Number of speakers      (Target 6 speakers)

2. Number of participants  (Target 44 participants)

3. Number of participating economies (Target 11 economies)

4. Number of woman participant (Target 15 participants)

5. Workshop Report completed


31 Jan-Feb 2022

Certification by PO

Project Summary Report

2.   Preliminary Survey

1.   Survey questionnaire

2. Number of cities involved (Target 3 cities)

3. Survey Report completed 

31 October 2021

Certification by PO

Project Summary Report

3.   Project Summary Report

Project Summary Report completed

31 June 2021

PD SCSC

Outcome

Increased participants knowledge in indicators for smart cities and evaluation concept

80% of participant report their knowledge increase (gap pre workshop and post workshop survey more than 30% (gap score > 30)

30% or higher participation from smart city developer economies

28 February 2022

Post and pre test

Project Summary Report

Increased participants knowledge in application of smart cities can emerge as a way of addressing health in COVID 19 pandemic, water distribution, logistics, transportation, and information technology.

80% of participant report their knowledge increase (by pre workshop and post workshop survey)

28 February 2022

Post and pre- test

Project Summary Report

Improve the cooperation among developed economies to increase their smart city development established

Data sharing in smart city development project planning among developed economies (from participants)

28 February 2023

Survey by email

Project Summary Report


Linkages

The workshop is most relevant to the scope of the APEC Sub-Committee of Standards and Conformance (SCSC) and “The Medium and Long Term Action Plan” APEC Sub-Committee of Standards and Conformance (SCSC): Alignment of national standards with international standards in priority areas”. It also has relevance with the SOM Steering Committee on Economic and Technical Cooperation (SCE), and Energy Working Group (EWG).

Sustainability

1) The workshop will address directions and tasks for future APEC capacity building activity in the area of the smart city.

2) The conclusion and suggestions from the workshop will be encouraged to be further used for future actions to build up the smart city application in APEC economies. The participants of the workshop will be requested to share workshop results with other colleagues in their economies. The policymakers, business representatives, and academia researchers inside and outside of APEC economies could benefit from the project.

3)  The contact list of the workshop participants and speakers, so that the readers of the publication, including prospective researchers, could communicate with the relevant experts and attain more detailed information.

4)  This project will create opportunities among APEC economies to build further partnership/corporative network on smart city development (further cooperation on capacity building programs, exchange information, and research development will be established).

Project Overseers

The Project Overseer is Mr. Biatna Dulbert Tampubolon from the National Standardization Agency of Indonesia. He graduated a master's degree in Bio-system Sustainability from Hokkaido University, Japan in 2012, and is a Senior Researcher in Standardization and has been involved in standardization activities including corporation with National Standardization Bodies from other economies and the UNIDO project as a local expert. Besides that, he has been involved in PASC, ISO/TC 45, ACCSQ Wood-Based PWG, WTO-TBT, and Standardization Society (Mastan).

Cost Efficiency

Not Applicable.

Drawdown Timetable

Not Applicable.

Direct Labour

Direct Labour – Domestic Research

Tasks

Number of Work Hours

Total Work Hours

1)   Developing Survey Questionnaire

a)     Build questionnaire based on references

10 x 3 persons

30

2)   Survey of City 1 (Bandung or Cimahi City)

a)     To collect data from 11 institutional sectors in City 1

50 x 3 persons

150

3)   Survey of City 2 (Jakarta)

a)     To collect data from 11 institutional sectors in City 2

50 x 3 persons

150

4)   Survey of City 3 (Yogyakarta or Bogor City)

a)     To collect data from 11 institutional sectors in City 3

50 x 3 persons

150

5)   Compile data – from Cities 1, 2 and 3

10 x 3 persons

30

Total:

510

The main activity of the survey will be carried out by contractors in 3 cities by 3 personnel for 6-7 days including observations of 11 sectors which are indicators in the implementation of smart cities. This monitoring becomes an evaluation of the contractor and is added to the final project report.

The 5-page preliminary survey report is a summary of the main report. The contractor will make 2 reports, namely the main report, which is detailed and completely describes the survey results. The second report is a summary that describes a summary of the results obtained.

Self-funded:

6)     Monitoring of Field Surveys (monitor survey by EM or PO’s team)

7)     Report writing 1 – Preliminary Survey Report (for all 3 cities) as specified in the Outputs section of the project proposal

8)     Report writing 1 – Monitoring Survey Report (for all 3 cities) as specified in the Outputs section of the project proposal

Event Secretary

Task

No. of Hours

Prepare letters and distribute them

30

Registration of workshop participants

10

Prepare certificate for committee and participants

10

Communication with Experts, Researchers, Event Organiser, PO and Participants

50

Total:

100


Waivers

Not Applicable.

Are there any supporting document attached?

No 
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Version HistoryVersion History

Project No.

Project Title

Project Status

Publication (if any)

Fund Account

Sub-fund

Project Year

Project Session

APEC Funding

Co-funding Amount

Total Project Value

Sponsoring Forum

Topics

Committee

Other Fora Involved

Other Non-APEC Stakeholders Involved

Proposing Economy(ies)

Co-Sponsoring Economies

Expected Start Date

Expected Completion Date

Project Proponent Name 1

Job Title 1

Organization 1

Postal Address 1

Telephone 1

Fax 1

Email 1

Project Proponent Name 2

Job Title 2

Organization 2

Postal Address 2

Telephone 2

Fax 2

Email 2

Declaration

Project Summary

Relevance

Objectives

Alignment

TILF/ASF Justification

Beneficiaries and Outputs

Dissemination

Gender

Work Plan

Risks

Monitoring and Evaluation

Linkages

Sustainability

Project Overseers

Cost Efficiency

Drawdown Timetable

Direct Labour

Waivers

Are there any supporting document attached?

hdFldAdmin

Project Number

Previous Fora

Secretariat Comments

Reprogramming Notes

Consolidated QAF

Endorsement By Fora

PD Sign Off

Batch

Forum Priority

Committee Ranking Category

Committee Priority

PDM Priority

Priority Within Funding Category

Monitoring Report Received

Completion Report Received

PMU Field 1

PMU Field 2

PMU Field 3

On Behalf Of

Proposal Status

Originating Sub-Forum

Approval Status
Attachments
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