Project Title

The Future of Women at Work: Empowering Women's Role in the Transition Era of Automation 

Project Year

2020   

Project Number

PPWE 02 2020A 

Project Session

Session 1   

Project Type

Standard 

Project Status

Project in Implementation   
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Project No.

PPWE 02 2020A 

Project Title

The Future of Women at Work: Empowering Women's Role in the Transition Era of Automation 

Project Status

Project in Implementation 

Publication (if any)

 

Fund Account

APEC Support Fund 

Sub-fund

ASF: Renewed APEC Agenda on Structural Reform (RAASR) 

Project Year

2020 

Project Session

Session 1 

APEC Funding

110,000 

Co-funding Amount

38,000 

Total Project Value

148,000 

Sponsoring Forum

Policy Partnership on Women and the Economy (PPWE) 

Topics

Gender 

Committee

SOM Steering Committee on Economic and Technical Cooperation (SCE) 

Other Fora Involved

 

Other Non-APEC Stakeholders Involved

 

Proposing Economy(ies)

Indonesia 

Co-Sponsoring Economies

Canada; Chile; Japan; New Zealand; Singapore; Chinese Taipei 

Expected Start Date

01/07/2020 

Expected Completion Date

31/10/2021 

Project Proponent Name 1

Wiyarso Suwarsono 

Job Title 1

Assistant Deputy Director 

Organization 1

Ministry of Women Empowerment and Child Protection 

Postal Address 1

Not Applicable 

Telephone 1

(62-21) 3446586 

Fax 1

Not Applicable 

Email 1

sonywiyarso83@gmail.com 

Project Proponent Name 2

Not Applicable 

Job Title 2

Not Applicable 

Organization 2

Not Applicable 

Postal Address 2

Not Applicable 

Telephone 2

Not Applicable 

Fax 2

Not Applicable 

Email 2

Not Applicable 

Declaration

Wiyarso Suwarsono 

Project Summary

The era of automation will potentially bring various impacts to women. In the positive side, a new path in of automation will gain more chance for women to create new business model and thus will help women’s worker to improve business performance. In contrast, there is a social impact that will arise when the future technology replaces human skills. Women is the group that can be affected from the growth of automation, especially those who worked in informal sectors and in the sectors of health, construction, manufacture, and retail in Indonesia (McKinsey, 2019) and globally in the sectors of agriculture, manufacture, construction and administrative work (McKinsey, 2017). However, maximizing women participation in the era of automation is in line with the spirit of inclusive growth by policymakers. It is also a potential gain for global economy if women are able to transform their jobs from informal to formal sectors.

This workshop will format as two-day event held in Indonesia, in June 2021 (with the possibility to be extended or shifted due to COVID 19). This workshop aims to discuss and share best practices on the policy recommendation for women in the era of automation, as well as to anticipate negative impact if automation will replace women’s position in the workforce. This workshop will be delivered in a form of discussion and seminar to create the most efficient and effective policies on women empowerment in order to guarantee the participation of women in a formal job.

Relevance

Relevance – Region: The population in the world and in the Asia-Pacific region is consisted almost half of women. Discussion of the women and future of work has been recently rising in the past few years. Future of work is categorized as a new challenge for women because the advancement of technology could displace millions of jobs. Research by McKinsey Global Institute stated that 40-160 million women workers need to transition their jobs by 2030, and often to higher-skilled labor market (Madgavkar et al, 2019). Further, the McKinsey research also identifies 4 work-sectors that will be affected by the automation globally (in the sectors of agriculture/fisheries/forestry, manufacture, construction and administrative work) (McKinsey, 2017), and specifically in Indonesia which are health, construction, manufacture, and retail (McKinsey, 2019), that also impact other economies in the region. Another research stated that the absence of government’s intervention on automation would create greater disparities in income distributions (Roberts et al, 2019). Strengthened the data in 2018 by World Economic Forum stated that by 2026, 1.4 million jobs will be lost to automation, and 57 % of them will belong to women. Its impacts on equality will differ depends on how workers could adapt and transform their work in the future, bust what is certain that automation will create ‘winners and losers’. There are fears comes up in the transitions era of automation that automation will eventually exacerbate the current condition of inequality.

Considering this context, it is significant to discuss the potential impact to women in the era of automation, especially for related stakeholder which have responsibility in the policy making process.. The impact for women workers in the future are either they succeed to transform their works into a higher-skilled job or they will face a growing wage gap. Against this backdrop, there is a need in the level of government to sharing best practices on opportunities and challenges faces by women’s worker in the era of automation, and thus can create suitable policy recommendation to hinder negative impact for women’s worker in the era of automation. Government in APEC economies has the ability to shape the future of work and to keep the establishment of women’s inclusion, and thus enable women to keep their opportunity from economic as a whole.

Relevance – Eligibility and Fund Priorities: This project proposal is linked directly to the APEC funding criteria of APEC Sub-Fund: Renewed APEC Agenda for Structural Reform (RAASR) because it contributes to the implementation of structural reforms under RAASR. In this regard, some of APEC member economies included Chile, Canada, Chinese Taipei, and Republic of Korea identified women empowerment in their Individual Action Plans (IAPs). They also have stressed the importance of women’s involvement in decision making process, business sectors, and other potential aspects in order to achieve inclusive growth and sustainability. In relations with the host economy, there is a linkage that issue of women’s empowerment is related to the priority of Indonesia’s Individual action plan at labor force participation rate, which include women labor participation. Since this project will discuss about women’s role in the transition era of automation, the issue of women’s workers (labor) will be relevant.

Relevance – Capacity Building: This workshop will emphasize the discussion on policy recommendation in order to enhance women’s participation in the era of automation, especially for developing member economies. APEC representative from developed economies are strongly encouraged to participate, as their attendance will contribute to design best policy recommendation on the future of work for women. The discussion will also cover the process of case studies approach from both developed and developing economies, success stories, and lessons from all policy implementation processes.

Objectives

The overall objective of the workshop is to result the most efficient and effective policies on women empowerment in order to guarantee the participation of women in a formal job in the era of automation.

Alignment

Alignment - APEC:  This proposed workshop has supported The La Serena Roadmap for Women and Inclusive Growth (2019-2030) as it intended to continue on promoting women’s economic participation across the region (Para 2: Advancing women’s economic integration in the APEC region is a task that, as a forum, we have been promoting for nearly twenty years. Recognizing the need to continue promoting women’s economic participation across the region, we call on all APEC members to sustain these efforts and take full advantage of APEC’s initiatives) and (Para 6: We encourage economies to develop public policies that address the cultural, social, structural and other barriers that women from diverse backgrounds frequently face when trying to access capital and participate in formal labor markets. These challenges negatively impact economic growth and hinder prosperity for women and their families, as well as for communities, economies, and our region)

Alignment – Forum: In relations with the five pillars of Policy Partnership on Women and the Economy (PPWE), this initiative related to pillars (4) on leadership, voice, and agency because good policy recommendation of women and automation can boost women’s participation and performance at the workforce. Moreover, this initiative is also in line with the pillars (5) on innovation and technology as it will discuss the era of automation and how women will use the advancement of technology with the support from government through any policy recommendations.

TILF/ASF Justification

Not Applicable.

Beneficiaries and Outputs

Outputs: This workshop is expected to generate outputs that is aligned with the goals of this project, i.e:

a)  Preliminary study report. Before the implementation of the project started, PO will request contractor to conduct a preliminary study regarding the general data or description      of women’s participation in the workforce during the transition era of automation and what a huge impact the government would generate if they anticipate this challenging industrial revolution by conducting several policies to boost women’s productivity in terms of labor skills. This preliminary study is conducted with desk-based analysis, highlighting the topic of the opportunity and challenges faced by women workers, businesses and government also how to conduct the most efficient policy responding to this period of automatization. This preliminary study is a pre-reading material in 10-15 pages, which will be given prior to the workshop in the form of report and distributed intersession. During one of the sessions of workshop, the contractor will be given an opportunity to present the preliminary study and conduct a discussion with all participants. Considering a diverse socio-economic background of APEC member economies, this report will attempt to provide an analysis on both developed and developing economies with at least 3 economies respectively. The study will be an APEC publication.

b)  The workshop implementation. This workshop will be held for 2 (two) days in Indonesia, June 2021, to elevate the knowledge of participants in conducting preventive policies to support women participation in the transition era of automation. The distinguished experts and speakers will be encouraged to share their perspective, knowledge and experience on the implementation of women empowerment regarding their participation in a higher-skilled labor market during the era of transition into the automation society. Government officials, academics, researchers, and women practitioners across industry from APEC member economies and other relevant international organizations are expected to be actively involved in this workshop. Government officials and women workers will be benefited the most from this workshop.

Tentative agenda of the two-days workshop:

Day 1 of the workshop

·   Overview of APEC Agenda

·   Presentation of the Preliminary Study of “The Future of Women at Work: Empowering women’s role in the transition era of automation”

(provided by contractor)

·   Panel discussion commenting the preliminary study the transition era of automation in the sectors of health, construction,  manufacture and retail.

·  Setting the framework for women in the era of automation

Day 2 of the workshop

·  Designing the effective and efficient policy framework to empower women in the transition era of automation

·   Sharing experience from developed economy in the subject of women’s role in the transition era of automation

·  Sharing experience from developing economy in the subject of women’s role in the transition era of automation

·  Discussion of policy recommendation. (Policy recommendation will be involved in the project report. It is part of the event at before the end of the workshop. Policy recommendation is an input from participants and speakers of the workshop)

c)  Ex-ante and Ex post survey. Ex-ante will be conducted at the beginning of the workshop, while ex-post will be conducted at the end of the workshop along with APEC Evaluation Form and will be a part of project report. This survey will be used to measure at which extent the participants understand the topic discussed before and after the workshop.

d)  Project report. A Project Report will be produced after the project end that also consist of the workshop summary report, which will be composed of the following but not limited to, sections: introduction of the project, summary of the workshop presentation, and policy recommendations that could be implemented by APEC member economies to induce women workers productivity in the transition era of automation. This report will consist of at least 12 pages, divided into result from the preliminary study, minutes of workshop, along with the result of compilation and analysis of the pre and post test results, also suggestion and recommendations including policy recommendation from the experts and participants.

This project report will consist of but not limited to:

Overview of APEC project

General overview of the result of preliminary study on automation impact

Findings from presentation of speakers, summary of discussions, and Conclusion of the workshop

Result of compilation and analysis of Ex-ante and Ex-post survey

Policy recommendation that resulted from the study and workshop. (Policy recommendation will be involved in the project report. It is part of the event at before the end of the workshop. Policy recommendation is an input from participant).

Outcomes: The outcomes of this project are as follows:

a.  The preliminary study, material presentation and discussion through an engagement of all participants along with invited speakers and experts will be analyzed accordingly to establish baseline and data for the development of policy recommendation. Speakers of the workshop are expected to gain more comprehensive approach on providing recommendation to enhance women’s participants in the era of automation. Participants are expected to gain more comprehensive knowledge on the importance of increasing women skills and ability during the transition era of automation. This workshop participants will consist of government officials, researchers, business practitioners and women representative of worker unions which will be benefited the most from the implementation of good policy practice on enhancing women skills in the transition era of automation. This outcome will be measured by Pre-test before the workshop and followed by Post-test at the end of the workshop. All participants are obliged to complete these tests as a part of evaluation criteria.

b. The circulated report along with the policy recommendation could be used a reference for the participants upon their return to the home economies. At least three strategic points in one Policy recommendation produce of this workshop, that will be attached in the report, is expected to be managed by policy makers, while academics and researchers can utilize the result of the workshop as a reference in enhancing women skills and ability to compete in the workforce. Policy recommendation that released at the end of the workshop will help economies to construct a better social and political environment with the enhancement of women labor skills during the transition era of automation.

c.  It could be adjusted that the policy recommendation is intended increase women labor force participation rate and increase women labor participation. At the outcome section of the project proposal, it is stated that “Policy recommendation that released at the end of the workshop will help economies to construct a better social and political environment with the enhancement of women labor skills during the transition era of automation”.

Beneficiaries: Direct beneficiaries of this workshop are:

a. Policy makers and government officials, including mid to senior level officials from Ministry related to Women and Gender Equality, Trade, Labor and Ministry related to industry. This group of stakeholders are expected to take a major part during the workshop to explain and discuss any issues regarding this challenging period. These beneficiaries are also expected to present what the government will take steps to prevent such severe consequences for women workers;

b.  Academics and researchers. Academics and researchers are expected to enrich literatures and researches to study the impact of this challenging circumstances. Hence, this workshop will serve as a forum for academics and researchers to demonstrate their approach in order to increase their women’s role and participations in the transition era of automation.

c. Private Sectors, Non-Government Organizations (NGO), and Civil Society Organizations (CSO) could be the additional beneficiaries from the project.

Long-term beneficiaries of this workshop are: Long-term beneficiaries will include Developing economies and other sectors (i.e. women’s entrepreneurs and related SMEs) which possibly gain benefits from this workshop.

Dissemination

Number, form and content of any publications: The preliminary study and project report will be an APEC publication and be submitted and approved by Policy Partnership of Women and Economy (PPWE). Hard copies (presentations of the workshop) will be provided to all the workshop’s participants. Electronic distribution (e.g.: e-mail, links for the material and presentation) will also be used to disseminate the workshop’s documents including preliminary study at least one week before the workshop commence. The Preliminary Study and the Project Report will be two separate documents.

The target audience of these output will be the workshop participants, APEC member economies in general as the report will be presented in APEC website databases.

No intention to sell outputs arising from this project.

Gender

a.  This workshop aims to generate an outcome to enhance the ability of women workers in the transition era of automation. Although this workshop aims to provide policy recommendation that aims to induce women participation in the future of work, participants of this workshop will not be limited to policy makers and government officials, but also invited women representative from workers union. Women’s participation is targeted to be as much as 50 % of the total audience, both as speakers and participations. Invitations sent to representatives of Policy Partnership on Women and The Economy (PPWE) will consider gender equality by proposing women speakers and participants.

b. The project organizer will ensure that the evaluation forms will be distributed at the end of the workshop included information regarding gender. This information will be used to evaluate the responses of women and men

c.  Sex-disaggregated data for all speakers and participants (and not only the APEC funded) from the project event will be collected by the PO. This data will be included as part of the submission of the Completion Report to the Secretariat when the project completes and will serve as a guide for future POs on their own gender parity targets.

d. In relation with the five pillars of Policy Partnership on Women and the Economy (PPWE), this initiative related to pillars (4) on leadership, voice, and agency because good policy recommendation of women and automation can boost women’s participation and performance at the workforce. Moreover, this initiative is also in line with the pillars (5) on innovation and technology as it will discuss the era of automation and how women will use the advancement of technology with the support from government through any policy recommendations.      

Work Plan

Work plan:

Timeline

Actions

Deliverables

October – December 2020

The contracting process – generally 8 weeks

TOR and contract

December 2020 – February 2021

Preliminary Study

Preliminary Study Report (It started after the contract signed

February 2021

Assessment on the workshop time table and format with the considerations to shift the Physical event to virtual (due to Covid 19 outbreak)

It project will shift to virtual form, Po to Submit APEC project design Amendment and extension form with clear justification and revised workplan

Decision to Organize workshop in Physical to Virtual form

APEC Project Design Amendment and extension Form

1 April 2021

Submit APEC Project Monitoring Report

APEC Project Monitoring Report

March – April 2021

April 2021

May 2021

Workshop preparation

Submission of preliminary study to the Secretariat for review and endorsement

Distributing General Information and

Preliminary Study to speakers and participants prior to workshop

Invitation, GI, list of experts and participants

Preliminary study endorsed by APEC Secretariat

Distribution of GI

Distribution of preliminary study

June 2021

Workshop Implementation (with the possibility to shift the Physical event to virtual - due to Covid 19 outbreak – based on the continue assessment on the conditions).

Ex-ante and Ex-post survey

Two-days workshop (Decision to Organize workshop in Physical to Virtual form)

Survey results

July – August 2021

1 September 2021

Project Report – drafting

Submission of the APEC Project Report – commenting and revising, review by APEC Secretariat

Project report (minutes of workshop, introduction of the project, briefings of the case studies presented at the workshop, briefings on discussions at the workshop, and recommendation)

APEC Project Report

December 2021

Submission of the APEC Project Completion Report and supporting documents to APEC Secretariat.

Completion report will be circulated for comments and endorsement once the review period is finished.                      

APEC Project Completion Report

June 2022

Participation in the long-term evaluation of APEC Projects

Evaluation of APEC Projects

Risks

Potential Risk

Mitigation Plan

Technical error while operating workshop equipment (e.g., projector, sound system, screen, lighting)

Pre-check the equipment one day and 3 hours before the workshop starts.

Bring backup equipment.

Late arrival of speakers

The organiser reconfirms the speakers’ attendance 1-2 days prior to the event.

Intensive monitoring of the speakers’ whereabouts should be conducted 3 hours before the event begins.

Providing pick-up accommodation for speakers from the hotel or airport to the workshop location by the organiser.

If the delay seems to take a long time, the event schedule should be moved to the next session and replaced with a relevant session in which the speakers to that session have arrived.

Speakers cancel unexpectedly

If speakers cannot attend the event, they should confirm at least seven days prior to the event.

Last minute cancellation should be confirmed along with the recommendation of alternative speakers.

Identify the possibility of having alternative speakers before the event.

Speakers unable to attend due to similar APEC projects

Planning on inviting alternative speakers as much as possible, and create a timeline to make sure that speakers will be committed to this project.

After a thorough planning on alternative speakers, organizer should initiate final plan to invite reputable speakers that is not closely related to other projects.

Feedback collection from all participants

Intensive follow up of participants at the beginning and after the workshop to complete the post-evaluation survey and keep them involved to submit relevant input or suggestions on the project report to be released.

Participants do not apply the knowledge learned nor adopt recommendations from the project.

The organiser will ensure that the final session (last session in day two) will produce substantial recommendation that can be recognize by all participants and subsequently to be adopted and used it in their economies.

The number of participants is below the quota target

Early distribution of invitations

Providing online registration.

Reconfirm attendance of participants 1-2 weeks before the event.

Different level of knowledge among participants.

The first session will provide a general background and information to ensure participants get the same knowledge and understanding of the workshop.

Participant reluctance on reimburse payment

Organizers will ask for a waiver to APEC secretariat for an advance payment to all speakers and participants.

A risk due to the current pandemic on COVID-19 or other potential pandemic in the near future

Organizer will review regularly the health and readiness in implementing this worksop. The implementation will seek for virtual workshop if it’s not possible to implement physical workshop at that time.

Monitoring and Evaluation

Several indicators are conducted in as the assessment criteria to fulfill this workshop’s objectives i.e. the evaluation of participants understanding of the workshop material; the quality of the speaker and moderator; communication and gender equality. The evaluation forms will be distributed to measure the indicators above. The project organizer will gather all comments and reflect them into the project report, which will be submitted to the APEC Organizer on SME’s to be considered and finalized. Reports and documents regarding this project will be available to be accessed by participants and APEC secretariat and will be uploaded to the APEC Publication Database. This workshop’s draft report along with policy recommendation  will be sent to APEC Secretariat for review before finalization. PO will also strongly consider gender participation in the evaluation process. 

Indicator

Target

Evaluation of Participant Understanding of Workshop Materials

An evaluation form will be prepared and distributed to all participants and speakers, moderators and experts to assess the effectiveness of the workshop, i.e. the communication and relevance of the presentations by the speakers, overall impact and suggestions for further improvements and/or activities for future projects. The organiser will collect all comments and reflect them into the project report, which will be submitted to the PPWE.

Quality of Speakers and Moderator

Communication

Gender Equality

The selection of speakers, moderators and experts for the workshop will be carried out by the workshop organisers together with the co-sponsor economies. The workshop organizers will consider an equal division of both male and female speakers, moderators, and participant. The organiser should also arrange the contents of the workshop agenda. The project will comply strictly with the procedures for implementing the APEC project, including the schedule of actions. The organiser expects around    125 invitees to attend the workshop. The organiser targets to invite four female speakers/moderators to the workshop. From the participant list, we will strongly encourage any institutions to consider women participants for this workshop. We will conduct a formal invitation for each institution invited to recommend women participant in their list.

Number of participating economies

Organizers expect to have at least 11 travel eligible economies sending their representatives to the workshop.

Number of participants

Organizers expect to have at least 22 participants coming from 11 travel eligible evonomies and 100 other participants including women entrepreneurs, academics, and government official to attend to the workshop. For APEC funded participants, organizers expect there will be a composition of 1:1 between women entrepreneurs and other target group participants. While for domestic participants, organizers expect to have 60:40 comparison between women entrepreneurs and other target participants.

Workshop Implementation

Workshop will be held by following 3 concurrence steps from producing preliminary study report, the workshop implementation, and project completion report. All must be met with APEC Secretariat’s standards and criteria.

Number of policy recommendation

Organizer expect to result one policy recommendation paper that could be agreed at the implementation of the workshop between speakers and participants

Linkages

This workshop reflects cross-fora collaboration between Partnership on Women and the Economy (PPWE) and APEC Economic Committee since it related with the agenda of Renewed APEC Agenda for Structural Reform (RAASR). This project is targetted to get endorsement from PPWE and possible to get any inputs from EC. This project will also coordinate with APEC CTI representative to support PPWE and EC in assisting the APEC region to increase ability to take advantage of regional and global trade.

From various previous project on women empowerment, APEC had already done several workshops to enhance women participation and skills as a labor. APEC had already done several workshops such as: 1) Advancing Inclusion through Enhancing Women and Girls’ Digital Literacy and Skills in the Context of Industrial 4.0, 2) APEC Women Amidst Digital Economy, 3) APEC Workshop on Fostering Inclusive Digital Economy: Empowering Women through Participation in Digital Startups, and 4) APEC Workshop: Strengthening Women Empowerment in Industry 4.0 through Digital Entrepreneurship Training.

 As some of the previous workshops have been discussed on women and digital economy, this proposed workshop specifically       aims to discuss a threat for women workers in the transition era of automation, since it is proven by many researches that women will likely to be affected by the transformation era of automation. This workshop does not specify one particular sector in which women participation should be enhanced. Job losses due to the advancement of technology will affect various sectors, both for the goods and services sectors. Hence, this proposed workshop is completely avoiding the possibilities to duplicate previous or ongoing APEC initiatives.

As the project organizer, we also decided to propose a workshop project rather than any other approaches due to its flexibility to open a discussion for participants, speakers and experts which invited to this workshop. Study report will sure be a good food for thought in the making of policy recommendations, but study report do not necessarily have a platform to discuss how to conduct a good policy implementation in each economy. Since we already comprehend that each economy has a different socio-economic environment resulting that one policy recommendation would be inappropriate to solve problem in each economy. Hence, we decided that workshop is a better approach relative to other alternatives.

Sustainability

The workshop materials will be available for use by participants, developed and developing economies, stakeholders and beneficiaries long after the project has been completed. All available reports and documents of this project will be delivered to all parties at zero cost. Hence, this information is a wide-open for any party. Policy recommendation would be beneficial to all the speakers and participants as their valuable input to their home economies. Various backgrounds of speakers that may come from research institutes or international organizations can use the output of this workshop for further research or data development. For participants, policy recommendation could be a source of input for their policy making process. Moreover, i     information gathered in this workshop could be a stepping point for policymakers on conducting a new policy to enhance women participation. Any discussion explored in this workshop could be a valuable resource for researchers and academics to conduct a future research objective.

Project Overseers

Mr. Wiyarso Suwarsono got his Bachelor of Law from Trisakti University, Indonesia. Since 2020, he has been the Assistant Deputy Director Gender of Agriculture, Marine and Fisheries. APEC Seminar : Indigineous Women’s Participation in Local Economies : Discussing Insititutional Involvement to Promote Capacity Building (2020).

Cost Efficiency

Not Applicable.

Drawdown Timetable

Not Applicable.

Direct Labour

Contractors are those who will work to support PO both in substative and administrative matters. The consultant’s team consists of trade facilitation experts and researchers in the field of international trade. The importance of consultant team to be at the workshop is for it to run smoothly so that the objectives of workshop are achieved and the expected outputs are realized. Accordingly, PO seeks APEC funding to support consultants airfare and per diem to attend the workshop.

Contractor / consultant will work in total of 240 working hours with scope of works are as follow:

-   conduct a preliminary study to be used as pre-reading materials for the speakers and participants prior to the workshop

-   Present the preliminary study results in the workshop

-   working with speakers and discussants in drafting, revising and finalizing agenda of workshop including elaboration of each agenda session and make sure speaker’s materials are in line with the topic

-   creating a list of suitable potential speakers

-   inviting speakers and arranging speaker’s guidance

-   designing the ex-ante and ex-post evaluation

-   taking notes during the workshop

-   processing the ex-ante and ex-post evaluation result

-   drafting and finalizing the workshop minutes to be written as project report with recommendations

-   Drafting and finalizing project completion report with PO

The allocation of work hours per task as follows:

Timeline

Actions

72 work hours

conduct a preliminary study (with a 10-15 pages of report) to be used as pre-reading materials for the speakers and participants prior to the workshop

24 work hours

working with speakers and discussants in drafting, revising and finalizing agenda of workshop including elaboration of each agenda session and make sure speaker’s materials are in line with the topic

24 work hours

creating a list of suitable potential speakers                     

24 work hours

inviting speakers and arranging speaker’s guidance

20 work hours

designing the ex-ante and ex-post evaluation

16 work hours

taking notes during the workshop

24 work hours

processing the ex-ante and ex-post evaluation result, using Eviews 9 (to capture statistical activities) to analyse the level of increasing knowledge for each participant before and after the test

36 work hours

drafting and finalizing the workshop minutes to be written as Project Report with recommendations

Clerical Support: Project Overseer allocate APEC’s funding to contract clerical support to assist PO in administrative manners. Scope of work of a short-term clerical staff (with maximum of 100 hours work):

-  To be responsible for administrative and accounting works for the Project.

-  To collect all Reimbursement Claims and invoices from all other Contractors; to check and ensure the accuracy and compliance of such documents before the submission to the Project Overseer and APEC Secretariat for approval.

-   To support other Contractors in preparing and submitting all Reimbursement Claims and invoices.

-   To communicate with the Project Overseer and his supporting staff before/during/after the course of the Project’s activities to address any arising issues related to timely and quality provision of above services.

The break-down for the 400 hours clerical work as follows: 

No.

Description of Duties

Time Unit (Hour)

Pre Workshop Activity

1

Conducting surveys to hotel or venue with adequate internet infrastructure.

35

2

Finalizing contract with the workshop venue.

16

3

Designing and Creating the invitation for the workshop to be sent to the speakers and participants of the workshop;

25

4

Creating the Workshop General Information (GI) Concept;

30

5

Finding  potential speakers and make contact for their availability

15

6

Contacting and conducting discussions with speakers regarding the workshop materials

35

7

Contacting moderator and conducting discussion regarding the execution and flow of the workshop.

20

8

Inviting Government Institutions and confirming their attendance for the workshop. 

25

9

Contacting SMEs which are eligible to be participants for the workshop and confirming their attendance. Invitation for SMEs will be distributed to many different parts of Indonesia to make sure the area and business sector representation.

40

10

Inviting participants from 21 APEC economies and make sure the confirmation of participation

25

11

Inviting academic and business representatives, to participate in the workshop

15

12

Managing permit for the workshop with related parties, especially with health agencies in consideration due to the COVID-19 pandemic. 

16

13

Searching, providing and making sure the availability of medical equipment in the workshop venue. 

25

14

Conducting technical rehearsal of the workshop.

15

During workshop

15

Printing workshop materials for the speakers and moderator.

2

16

Circulating the workshop materials to the speakers and moderator.

2

17

Registering the participant turnover data of the workshop.

7

18

Uploading workshop materials and making sure the link is accessible during workshop.

6

19

Responsible for Multimedia and live streaming control during the workshop.

8

20

Making documentations for the workshop.

8

Post Workshop Activities

21

Finishing administrative tasks with the venue, including preparing the invoice of the workshop venue. 

5

22

Circulating and collecting workshop evaluation form. Making sure all workshop participant fill in the form.

20

23

Circulating the documentation of the workshop to the participants.

5

Waivers

Not Applicable.

Are there any supporting document attached?

No 
Attachments
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Version HistoryVersion History

Project No.

Project Title

Project Status

Publication (if any)

Fund Account

Sub-fund

Project Year

Project Session

APEC Funding

Co-funding Amount

Total Project Value

Sponsoring Forum

Topics

Committee

Other Fora Involved

Other Non-APEC Stakeholders Involved

Proposing Economy(ies)

Co-Sponsoring Economies

Expected Start Date

Expected Completion Date

Project Proponent Name 1

Job Title 1

Organization 1

Postal Address 1

Telephone 1

Fax 1

Email 1

Project Proponent Name 2

Job Title 2

Organization 2

Postal Address 2

Telephone 2

Fax 2

Email 2

Declaration

Project Summary

Relevance

Objectives

Alignment

TILF/ASF Justification

Beneficiaries and Outputs

Dissemination

Gender

Work Plan

Risks

Monitoring and Evaluation

Linkages

Sustainability

Project Overseers

Cost Efficiency

Drawdown Timetable

Direct Labour

Waivers

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Project Number

Previous Fora

Secretariat Comments

Reprogramming Notes

Consolidated QAF

Endorsement By Fora

PD Sign Off

Batch

Forum Priority

Committee Ranking Category

Committee Priority

PDM Priority

Priority Within Funding Category

Monitoring Report Received

Completion Report Received

PMU Field 1

PMU Field 2

PMU Field 3

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