Project Title

Advancing the Trade and Distribution of Legally Harvested Forest Products in the APEC Region 

Project Year

2019   

Project Number

EGILAT 01 2019A 

Project Session

Session 2   

Project Type

Standard 

Project Status

Project in Implementation   
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Project No.

EGILAT 01 2019A 

Project Title

Advancing the Trade and Distribution of Legally Harvested Forest Products in the APEC Region 

Project Status

Project in Implementation 

Publication (if any)

 

Fund Account

APEC Support Fund 

Sub-fund

ASF: General Fund 

Project Year

2019 

Project Session

Session 2 

APEC Funding

150,000 

Co-funding Amount

Total Project Value

150,000 

Sponsoring Forum

APEC Experts Group on Illegal Logging and Associated Trade (EGILAT) 

Topics

Illegal Logging 

Committee

SOM Steering Committee on Economic and Technical Cooperation (SCE) 

Other Fora Involved

 

Other Non-APEC Stakeholders Involved

 

Proposing Economy(ies)

United States 

Co-Sponsoring Economies

Australia; Chile; Japan; Malaysia; New Zealand; Peru; Philippines 

Expected Start Date

01/11/2019 

Expected Completion Date

30/06/2021 

Project Proponent Name 1

Luke Thompson 

Job Title 1

Foreign Affairs Officer 

Organization 1

US Department of State 

Postal Address 1

Not Applicable 

Telephone 1

Not Applicable 

Fax 1

Not Applicable 

Email 1

ThompsonLD@state.gov 

Project Proponent Name 2

Not Applicable 

Job Title 2

Not Applicable 

Organization 2

Not Applicable 

Postal Address 2

Not Applicable 

Telephone 2

Not Applicable 

Fax 2

Not Applicable 

Email 2

Not Applicable 

Declaration

Luke Thompson 

Project Summary

APEC leaders have identified the fight against illegal logging as a priority issue. This project will help EGILAT to identify actions that will facilitate the trade in legal forest products and exert downward pressure on the trade in illegal forest products, which globally has an estimated value of between US$52-157 billion a year and costs the global legal timber industry between US$19-47 billion in lost revenue. The project will support the delivery of EGILAT’s two-year policy theme of the same focus. 

The project aims to identify: a) the key issues faced by private sector operators in ensuring legality in timber supply chains and trading in legally harvested forest products; and b) actions that can be taken by APEC economies and other parties to support legal trade. 

The project will be complemented by parallel work being progressed by EGILAT (not funded under this proposal) to identify and critique existing resources or materials that are available to help operators to trade in legal products. Activities will include:

a) Convening stakeholders’ events/dialogues alongside the upcoming EGILAT17 and18 meetings (SOM1 and SOM3 2020);

b) Design/delivery of a survey of timber trade stakeholders (private sector, governments, civil society, and international organizations); and

c) Producing a final report detailing key perspectives on this issue, including proposed actions and tools to help ensure legality in timber supply chains and further facilitate the trade in legally harvested forest products.

Relevance

Relevance – Region: Illegal logging and its associated trade deprives economies of significant revenues derived from the legal and sustainable management of their forests, and negatively impacts the price for legally harvested wood products. APEC members account for over 50 percent of the world’s forests and approximately 80 percent of the global trade in wood products (valued at over US$150 billion). With the emergence of a range of new legal and regulatory frameworks within the APEC region in the past 10 years (2008 U.S. Lacey Act Amendments; 2012 Australia Illegal Logging Prohibition Act,  2013 Malaysia’s Timber Legality Assurance System (TLAS) and Indonesia’s TLAS/SVLK;  2016 Japan’s Clean Wood Act, 2017 Republic of Korea’s Act on the Sustainable Use of Timbers, and emergent TLAS systems under development in economies such as China, Thailand and Vietnam), there is a growing need for private sector operators to better understand and manage the timber legality risks in their supply chains. This project will help EGILAT to identify existing obstacles to the trade in legally harvested forest products in the APEC region and actions that can be taken by all APEC economies and other public and private sector parties to support legal trade.

Relevance – Eligibility and Fund Priorities:

A) The project will support the ECOTECH priority themes and funding priorities of safeguarding the quality of life through environmentally sound growth and developing human capital, by building the capacity (identifying, sharing, and strengthening knowledge and technical knowhow) to trade in legally harvested forest products.

B) The project will also help to build the capacity of all APEC economies by identifying and disseminating tools that can be used by a wide range of businesses, particularly those in developing economies, to help facilitate their trade in legally harvested forest products. 

Relevance – Capacity Building: This project will build the capacity of APEC member economies, including developing member economies, to participate in the regional economy by identifying relevant tools and resources, which may include methodologies, techniques, and/or best practices, for facilitating legal timber trade. The project will be particularly useful for developing member economies (both exporters and importers – including Chile, China, Indonesia, Malaysia, Mexico, Papua New Guinea, the Philippines, Peru, Russia, Thailand, and Viet Nam) whose public and private entities will be able to access low-cost tools and materials to facilitate legal timber trade.

Specifically, the project will:

1) conduct a survey of APEC private sector entities (at various scales, including but not limited to the size of their operations, exposure to international regulation, ability to absorb compliance costs) and other relevant entities in the forest products sector to identify challenges to trading in legal timber; and

2) convene in-person dialogues (on the margins of APEC SOM1 and SOM3 2020) with key regional industry, civil society, and international organizations to share experiences and perspectives on the same theme. Dialogue 1 will target civil society and international organizations, as well as local and sub-regional SMEs, to exchange information and experiences  Dialogue 2 will target mostly private sector entities including industry associations, engaging them directly with their government counterparts, building off knowledge gained in dialogue 1 and the industry survey (task 1) results to provide capacity building for these private sector operators.  The knowledge gained through the survey and dialogues will be compiled, along with the output from a parallel work stream being progressed by EGILAT to identify existing resources (not funded by this proposal), and formatted into user-friendly and accessible guidance materials that will help facilitate the trade in legally harvested forest products.

Objectives

The overall long-term aim of this project is to facilitate the legal timber trade in the APEC region, at the individual economy level as well across the APEC region.  It will achieve this objective through improved knowledge and application of existing resources, tools, and best practices to operate within legal timber supply chains.

Alignment

Alignment - APEC:  This project directly contributes to “sustainable growth” agenda of the APEC mission, which states that ‘Our primary goal is to support sustainable economic growth and prosperity in the Asia-Pacific region… and facilitating a favorable and sustainable business environment’. It also aligns with Chile’s 2019 stated priorities: ‘Sustainable Growth > Environmental Challenges …’But APEC must also focus on ensuring a sustainable platform for future growth. Environmental challenges mean members must transform their economic activities to ensure critical issues such as climate change, ocean waste and pollution, clean energy, and smart cities are addressed’.

The previous 2018 APEC Ministerial Meeting Joint Statement also called for “relevant stakeholders including the private sector to address illegal logging and strengthen sustainable and legal forest products supply chains and further encourage increased collaborative efforts by all”. The APEC Ministerial Meeting Joint Statements from 2014, 2016, and 2017 all called for information sharing between economies and other entities on best practices and resources for combatting illegal logging. The proposed project directly contributes to these mandates by supporting collaboration with multiple stakeholders, particularly private sector, to strengthen forest product supply chains, including through information sharing between governments and industry. 

Alignment – Forum: This project is directly supportive of and consistent with EGILAT’s stated goal of ‘promoting the trade in legally harvested forest products’ as set out in its Terms of Reference. The project also supports several objectives set out in EGILAT’s 2018 – 2022 multi-year plan, including: ‘exchange information and increase knowledge on…promoting the trade in legally harvested forest products’; and ‘encourage the active participation of industry and civil society to…promote trade in legally harvested forest products’. The project is also a critical supporting element for EGILAT’s two-year policy theme on “Advancing the trade and distribution of legally harvested forest products” – the major line of work for the forum through February of 2021. EGILAT approved this policy theme and work at its February 2019 meeting in Santiago and began its initial implementation at its August 2019 meeting in Puerto Varas, Chile.

TILF/ASF Justification

Not Applicable.

Beneficiaries and Outputs

Outputs: The key outputs of the project will include the following activities/deliverables:

1) Stakeholder Dialogue 1 (SOM1 2020)

Purpose:
   Foster information exchange on the challenges/opportunities for legal timber trade within the APEC region at the scale of local/sub-regional SMEs, relevant civil society and international organizations; deliver expertise on how best to access/apply available resources and tools for these operators; vet and gather input on draft industry survey.

Duration/location: 1-2 days, on margins/concurrent with EGILAT17 (SOM1 2020, Putrajaya Malaysia)

Target participants: largely relevant civil society, international organizations, and small local and sub-regional private sector entities – sharing information and experiences/best practices at their points of entry/scale to support legal timber trade.

Scope/scale:  Over 1-2 days, convene 11 eligible APEC economy participants, invited NGOs and IOs relevant to legal timber trade, EGILAT delegates (as interested), invited parties from APEC SME, ACTWG, and SCCP fora.  5-8 moderated sessions, exchanging information/best-practices at target participants’ scales – delivering expertise.

2)  Stakeholder Dialogue 2 (SOM3 2020)

Purpose: Foster information exchange on challenges/opportunities for legal timber trade in APEC region for large industry trade associations and key timber trade corporations/entities, build communication between the sector and their government counterparts, deliver expertise on how best to access/apply available resources and tools for these operators, including any in-house developed private sector SOPs; collect inputs for incorporation into the final report/best practices guidance tool.

Duration/location: 2-3 days, on margins and/or concurrent with EGILAT18 (SOM3 2020 Penang, Malaysia).

Target participants: industry trade associations and key timber trade corporations/entities – sharing information and experiences/best practices at their points of entry/scale to support legal timber trade.

Scope/scale: The more robust of the two events, at between 2-3 days, convene 22 eligible APEC economy participants, largely private sector (limited invited NGOs and IOs), EGILAT delegates (as interested), invited parties from APEC SME, ACTWG, and SCCP fora.  5-8 moderated sessions, exchanging information/best-practices at target participants’ scales – collecting experiences and inputs, and providing learning relative to legal timber trade best practices.

The stakeholder dialogues will enable direct in-person exchange between various forestry product sector actors, specifically targeting private sector operators of various scales[1], regional (or economy-level) industry organizations[2], international organizations and relevant non-governmental organizations and government officials. The dialogues will be curated and moderated to help EGILAT identify the key issues faced by private sector operators in ensuring legality in timber supply chains and develop concrete ideas and opportunities to address them for the benefit of industry and governments. These exchanges will enable the gathering and refinement of content for EGILAT’s final policy theme discussions and the development of a forward work plan. These dialogues will be critical in informing and refining the parallel survey process and engendering deeper engagement with between the private sector and government actors.

These two dialogue events (outputs 1 and 2) are meaningfully sequenced to allow the outputs from dialogue 1 to inform and be built upon in dialogue two.  For instance knowledge gained on the supportive role that NGOs and IOs can play for private sector legal trade facilitation will be incorporated into capacity building in dialogue 2, a largely private sector event), including consideration of survey data analyses for learning in dialogue 2, and informing the final report and best practices guidance tool. 

3)  Stakeholder Survey: Design, Delivery, and Analysis

Purpose: The proposed survey will enable information gathering on legal timber trade challenges and opportunities from a broad set of stakeholders across the APEC region, primarily targeting private sector entities via industry association networks and government channels where appropriate, as well as associated public sector organizations.

Duration: Roughly 4-7 months from start to end (January-August 2020), including the design and delivery, supporting data collection and analysis.

Scope and Scale: The members of the EGILAT policy theme Subworking group #2 (Australia, Chile, China, Japan, Korea, New Zealand, Chinese Taipei, Peru and the United States) will work with the contractor to finalise the scope and scale of the survey. While the group will consult the advice of the contractor to determine the survey’s final design and modality, it is expected that it will be concise, focusing on a limited number of targeted questions in English (easily translatable to economy languages).  In general we anticipate distributing between 30-40 short surveys to entities within each economy, and anticipate a general response rate of between 40-50%, so 13 to 20 responses per economy.  However, as the complexity of industry associations and similar institutions/infrastructure, as well as the level of industry consolidation, varies across the APEC region, we anticipate uneven responses from economy to economy.   The survey’s outcomes will be analyzed and summarized by the contractor.

Modality: A contractor with survey expertise will be engaged to work with Subworking Group #2 to design and deliver the survey. Subworking group #2 will provide the contractor with advice on the key information sought, and the contractor will help design concise survey questions and delivery methods to that end. 

4)  Final Report including Best Practices Guidance – Development and Dissemination

Purpose: provide a vehicle for showcasing the policy theme’s key outputs, disseminating lessons learned and best practices to the widest possible audience of beneficiaries, as well as inform forward work planning. The final report will detail key perspectives on facilitating trade in legally harvested forest products, including proposed actions and tools to help ensure legality in timber supply chains in the APEC region.  The final report will contain summaries of the stakeholder dialogues, including but not limited to topics discussed, challenges/opportunities identified, and best practices shared by participants.  As part of the final report document, EGILAT will include a user-friendly resource that can be used by the private sector and other stakeholders to identify and apply available tools and best practices to facilitate the trade in legally harvested forest products, such as those to improve due diligence practices, increase traceability, and secure supply chains.

Duration: 3-6 months (September 2020-January 2021) design and development.

Modality: consolidate outputs of three associated work streams (stakeholder dialogues, stakeholder survey, and the parallel work on a resources compendium (not funded under this proposal) into an electronic report including the guidance document; copy edited by the contractor PO and as appropriate; work with EGILAT, APEC Secretariat, and others to ensure publication and dissemination in accordance with APEC rules. 

Outcomes: The overall long-term aim of this project is to facilitate the legal timber trade in the APEC region, at the individual economy level as well across the APEC region, through improved knowledge and application of existing resources, tools, and best practices to conduct business within legal timber supply chains.

Specific aspirational outcomes include:

1) Increased capacity of private sector entities to successfully ensure legality and conduct business within legal timber supply chains, including through improved understanding of relevant legal regulatory frameworks and knowledge of extant resources and tools available to do so, which may include, for instance, ability to conduct appropriate risk assessments and due diligence processes, etc. 

2)  Increased capacity of APEC economy governments to take steps to facilitate/enable legal timber trade, which may include: adoption of best practices and implementation of policies or processes, as appropriate, which enable economy private sector entities to ensure legality in timber supply chains and trade in legal timber.  Outcomes may include improved transparency and accountability of timber supply chains, etc.

The intended long-term outcome benefits could include improved regional and economy-level economic gains through legal and fair timber trade (revenues) and sustainability of resource supply through legal, regulated supply chains.  Through improving and increasing legal timber trade, this project aims to exert downward pressure on the illicit markets and practices supporting illegal logging and associated trade.

Beneficiaries: Participants will include key stakeholders from across the forest products sector, governments and policy makers, and relevant civil society, as well as international organizations, who will be selected for their engagement in the sector and relevance/expertise. A broader group will be targeted for survey data, with a smaller representative groups convened for dialogues and in-person discussion and information sharing, taking into consideration sector, geographic, and gender balance. Benefits will accrue to all APEC economies, but in particular private sector entities and economy governments as the primary targets, as concrete opportunities and resources are identified to facilitate legal trade. 

Both the survey and in-person dialogues will specifically seek to engage business leadership and senior compliance and quality control officers within the private sector, targeting those most qualified to engage in a dialogue about challenges and potential solutions to ensuring legal timber trade as well as those well placed to foster adoption of best practices/findings generated from this project.  Likewise, relevant public sector counterparts will be targeted (policy makers and regulatory and compliance officials), who can contribute to and incorporate best practices into economy processes. 

Secondary beneficiaries will include relevant NGOs and international organizations, who will be able to use and contribute to resources, tools, and other project outputs, and who will play a critical role in supporting both the private sector and economies in facilitating legal timber trade, including through information sharing and capacity building activities.


[1] “Private sector operators of various scales” is meant to capture the variability of the forest product industry in the APEC region, from small individual businesses (traders, harvest and milling operators, etc.) to large and complex operations/corporations – each with unique challenges and experiences specific to the scale of their operations, exposure to international regulation, ability to absorb compliance costs, etc.

[2]  “Regional (or economy-level) industry organizations” refers to trade associations that represent certain sectors of the forest products trade and may retain individual businesses/operators as clients, providing services, advocacy, etc. 

Dissemination

This project plans to compile and disseminate project findings and outputs, namely through the development of a final report including Best Practices Guidance to Facilitate Legal Timber Trade, and elaborate forward work planning on this theme. This user-friendly document will compile findings and inputs from the primary project work streams (in-person dialogues and survey) formatted to provide concrete and tangible steps for both private sector businesses of multiple scales, as well as governments, in facilitating legal timber trade.  As applicable, the final summary may also include inputs from parallel work being progressed in EGILAT (not funded under this proposal) on existing resources and tools. 

This resource will be published electronically (for cost savings, accessibility, and conservation) and initially made available on the public APEC Publications website – however subsequently it may be disseminated and/or hosted, in part or in whole, as appropriate and approved by EGILAT, non-exclusively on the websites and networks of relevant external entities, including trade associations, NGOs, international organizations, or others who can contribute to the further development, dissemination, and adoption of the content for even greater and lasting impact.  The results are intended for free and open use for maximum benefit and impact, pursuant to APEC IP and publication rules. 

The product will be directly shared with and presented to, where appropriate, relevant APEC fora including the Anti-Corruption and Transparency Working Group (ACTWG), Small and Medium Enterprises Working Group (SMEWG), Sub-Committee on Customs Procedures (SCCP) – leveraging these groups for dissemination and uptake.  Similarly the project will seek to leverage the networks of NGOs, international organizations, and industry groups engaged in the survey and dialogues for dissemination of the product.  In addition, project organizers will work with the Secretariat to consider whether a media release regarding the project would be beneficial. The project will seek to leverage key international and regional events to highlight and raise awareness of this work, and further its dissemination according to APEC rules and procedures.

Gender

The survey and dialogues will aim to achieve balanced gender representation in attendee participation and, where possible, in technical expert and presenter contributions as well, taking into account criteria for travel support and other considerations (target at least 30% women in each instance).Content of events will also seek to include topics relevant to gender inclusion in the sector. Such design aims to highlight female expertise and encourage female leadership and participation in compliance and quality control in private sector industry and government regulatory compliance, related activities, and deepen their professional networks.  This promotes the women’s economic empowerment pillars of “Skills, Capacity Building, Health,” “Leadership, Voice,” as well as “Access to Markets.”

PO is committed to collect sex-disaggregated data for all speakers and participants (and not only the APEC funded) from the project event. This data will be included as part of the submission of the Completion Report to the Secretariat when the project completes and will serve to guide future POs on their own gender parity targets.

Work Plan

Time

Tasks

Deliverables

November 2019 – January 2020

EGILAT membership: Convene subworking groups to support the delivery of the project under the following work streams:

Work Stream 1: Planning/event logistics

·  This includes 2020 EGILAT work planning, agenda setting, etc. to accommodate policy theme/project work, in coordination with APEC hosts, other relevant fora, etc.

Work Stream 2: Survey

·  Setting information requirements, design questions

EGILAT project overseer: Initiate and finalize APEC contract action

Established subworking groups ready to feed into contract work; deliverables may include:

·  Draft 2020 EGILAT work plan

·  Draft project event agendas

·  Overall project timeline

·  Establish needed agenda scheduling for 2020 with APEC host

·  Draft survey format and questions

·  Contract(s) in place, commence work (dialogue 1 initial planning, survey development) – if contract finalized 

January – February 2020

Subworking Group 1 and contractor:

Progress planning for all stakeholder engagement events

(to be held in the margins of the 17th and 18th  EGILAT meetings in 2020).  Deliver dialogue 1 (Feb 2020).

Subworking group 2 and contractor:

Finalize survey, identify target POCs for delivery, if ready, disseminate

·  Deliver event at SOM1 2020, gathering stakeholder inputs/views.

·  Capacity building – knowledge gained by participants of challenges/opportunities, including available resources, to facilitate legal timber trade

·  Survey: if not yet delivered, vet contents at EGILAT17; if under delivery provide update, encourage completion

·  Conduct ex-ante and ex-post survey of participants to measure knowledge gained.

April 2020

First APEC Project Monitoring Report (MR) due

Deliver MR #1 to Secretariat

March – July 2020

Subworking Group 1 and contractor:

Progress planning for 2-day dialogue 2 (Aug 2020), finalize agenda, arrangements, invitees, including venue, participant travel, etc.

Contractor (and Subworking group 2 as needed):

Deliver/conclude survey, collect and compile results,

conduct analysis and visualization. 

·  March-April: finalize Dialogue 2

·  participants and speakers, invitations

· delivered

·  May-July: finalize agenda, logistics, etc.

. Consolidated/visualized survey results

·  As needed: post-dialogue feedback collection

August 2020

Subworking Group 1 and contractor:

Deliver Dialogue 2 (SOM3/EGILAT18): convene key private sector actors, conduct panel discussions, information exchange and data collection. 

Contractor (and subworking group 2 as needed):

Present survey findings, lead discussion of survey results, gather input and feedback

·  Dialogue 2 delivery

·  Capacity building – knowledge gained by participants on challenges/opportunities, including available resources, to facilitate legal timber trade

·  In-person information collection

·  Survey results finalized/visualized

·  Conduct ex-ante and ex-post survey of participants to measure knowledge gained.

September 2020 –

January

2021

Contractor (consult Subworking groups 1,2 as applicable):

Compile all project inputs: survey, in-person findings, and consider, as applicable, any outcomes of the parallel

EGILAT work on identifying existing resources.

Initiate compilation of findings for final report and associated resource documents.

·  In Draft - final report/project tool

·  As needed: post-dialogue feedback collection

February 2021

Conduct ~6 month survey of project participants to measure knowledge gained and retained, and applied in practice

During EGILAT19 (SOM1 2021) – preview preliminary project report including best practices guidance tool, refine

Results of knowledge gained/retained from project, as well as applied in practice in home economies.

April 2021

Second APEC Project Monitoring Report (MR) due

Deliver MR #2 to Secretariat

March – June 2021

Contractor and Project Overseer:
Incorporate any final inputs from EGILAT 19 (SOM1 2021),

produce final versions reports/documents, dissemination, contract final billing, close contract(s). 

· Final report/tool/forward work plan

·  Dissemination initiated as appropriate

·  Contract closeout – Project Completion Date (PCD)

August 2021

2 months after Project Completion Date (PCD) June 2021, rafting, submission of the APEC Project Completion Report and all supporting documents to the Secretariat

Submit APEC Project Completion Report and supporting documents

June 2022

6-12 months after PCD: participation in the Long Term Evaluation of APEC Projects (conducted by the Secretariat)

Participation in the Long Term Evaluation of APEC projects (conducted by Secretariat)

Risks

Implementation Risks

Description

Mitigation Strategy

Obtaining Appropriate participants and speakers

Obtaining appropriate expertise/Lack of good speakers

Early and frequent communication with experts and organizations to obtain the appropriate level of expertise and their availability (already underway)

Participants do not meet the eligibility criteria for the project

PO will work with economies to redirect/find alternative and eligible participants for invitation

Cancellations

Secure backup speakers/experts in the event one or more experts need to cancel at a late date

Obtaining gender balance

Ask that participating economies and participants send female as well as male attendees and, where possible, select female speakers.  Incorporate gender-specific content where possible into capacity building events.

Contracting

Timing, solicitation, project management

Work early with APEC Secretariat and PD to allow sufficient time for solicitation and contract finalization to maintain overall timeline, establish clear work plan with regular and frequent communication and flexibility.

With SOM1 2020 tentatively planned earlier than usual (late January/early February) and project start date in the proceeding November/December, ability to fully arrange dialogue 1 could be compromised.  Work with APEC Secretariat and hosts to shift events outward on the calendar as/if necessary to ensure sufficient time for quality event preparation/delivery, proper/efficient use of APEC funding.

Obtaining gender balance

Ask that participating economies send female as well as male attendees and, where possible, select female speakers.

Industry Survey

Response rate

If response rate falls below the 40-50% anticipated (or other target rate determined in consultation with contracted survey specialist), PO will initiate campaign to obtain additional responses through private sector association channels, EGILAT economy POCs, or even target additional respondents where feasible – to obtain target outcomes.

Logistics and Scheduling

Conflicting schedules with participating stakeholders, multiple APEC fora, across multiple work streams, PO availability, etc.

Work early with APEC secretariat, host economies, NGOs, IOs, and private sector partners to manage and de-conflict competing schedules, align work streams, and establish clear timelines and reporting structures. Alternate PO provided to ensure responsibility coverage.

Monitoring and Evaluation

Project organizers will incorporate baseline data collection into all engagements: both pre and post stakeholder dialogues and within the survey question(s) to gauge baseline knowledge and that gained through project engagement.  Data will be collected against indicators which may include, but are not limited to: 

Indicators related to project outputs:

·  Number of participants engaged in stakeholder dialogues (disaggregated by gender, sector scale and specialty) Target:  Dialogue 1 (between 25-30): 11 APEC funded, 6 self-funded); 3 NGOs, 2 IOs, at least 1 representative from other APEC fora such as SMEWG, ACTWG, SCCP); EGILAT members; Dialogue 2: (between 30-50): 22 APEC funded, 6 self-funded); EGILAT members, 3 NGOs, 2-3 IOs, at least 1 representative from other APEC fora such as SMEWG, ACTWG, SCCP);

·  Number of industry survey respondents (disaggregated by gender, sector scale and specialty), completion rate.  Target: anticipated 30-40 surveys per economy, with an aspirational response rate of 40-50%.

·  Gender inclusion targets met.  Target: at least 30% women in event participation and speakers/expertise.

·  Number of resources and tools identified and compiled. Target: 20 (or more)

·  Number of concrete actions/steps to facilitate legal timber trade identified. Target: 4-8 

Indicators related to project outcomes:

·  Number of participants reporting increased knowledge (relative to baseline) of relevant topics, such as legal regulatory frameworks and their requirements, proper risk assessment and due diligence practices, etc. (disaggregated by gender).  Data for this indicator to be collected through aex-ante and ex-post surveys of dialogue participants administered at each dialogue. Target: 40-50%

·  Number of participants reporting use/instances of application of best practices tools/resources (disaggregated by gender). (Data for this indicator to be collected through a survey of participants 6 months following the end of th e last dialogue (August 2020). Target:  10-15%

·  Number of participants endorsing final work plan and materials produces. Target: 75%

Linkages

The project is specifically designed to directly and actively engage forest product sector stakeholders, in particular the private sector and relevant government agencies. This will be achieved through the participation of these groups in both the survey/questionnaire process and in-depth person-to-person dialogues for information exchange and discussion.

The project will specifically seek to draw on and identify existing initiatives and resources in developing EGILAT’s forward work plan. It will avoid duplication by conducting research on resources and tools that already exist and working with expert groups that have already conducted global data collection in this area. The project will build on the work already undertaken by the Global Timber Forum (GTF), the International Tropical Timber Organization (ITTO), the International Wood Products Association (IWPA), and the World Resources Institute (WRI), among others - and will coordinate with these and other groups to analyze, compile, and disseminate existing tools and resources.  It also seeks to build on the previous work of EGILAT, looking for potential application and dissemination of Timber Legality Guidance Template information (TLGT) developed by participating economies.

This program decreases the probability of duplication across APEC fora and activities as well as those of other non-APEC activities by providing an opportunity to share information between these groups, leverage resources and efforts, and increase overall complementarity and effectiveness.  APEC is the most appropriate source of funding for this effort due to its region-specific alignment with the project and EGILAT policy theme aim, to facilitate legal timber trade.  APEC is also the appropriate forum for this workshop since APEC economies account for approximately 80 percent of global trade in wood products.

In delivering this project, EGILAT will seek participation from, and share results with, relevant APEC fora such as the SMEWG, SCCP, and ACTWG. This engagement will occur throughout the life of the project and will seek to collect partner fora input and help ensure that the finalised project products have broad application and relevance.

Sustainability

This project is designed to support the two-year EGILAT policy theme of facilitating legal timber trade, and success will be measured in part by the degree to which participants gain knowledge, adopt identified best practices, and further disseminate outputs and outcomes. 

The project aims to have a lasting and sustainable impact.  These impacts are likely to include but are not limited to:

·   Encourage dissemination of tool and materials to broader practitioners in home economies.

·   Organizers to strengthen and potentially regularize working ties between EGILAT and forest products stakeholders, in particular the private sector.

·   Design and incorporate follow on activities into the strategic plans and annual work plans of EGILAT to continue and deepen collaboration and engagement with private sector and other stakeholders, increasing the relevance and utility of EGILAT for APEC economies. 

Results and progress will be measured by data collection (ex-ante and ex-post dialogue surveys, and 6 months– as allowable under project duration requirements) against the indicators in question 11, among other metrics, to track impact and follow up actions, and to inform future intervention under this and related areas.

Project Overseers

Prime PO:
Mr. Luke D. Thompson
Foreign Affairs Officer, Forest Division, Office of Conservation and Water
Bureau of Oceans and International Environmental and Scientific Affairs, U.S. Department of State

In addition to subject matter policy expertise in illegal logging and associated trade, Mr. Thompson has many years of experience in project and contract management which will enable successful execution of this project, including previous PO responsibilities with APEC project management (APEC project # EGILAT 2017A).

Alternate PO:
Ms. Laura Buffo
Director, Environment and Natural Resources
Office of the U.S. Trade Representative

Cost Efficiency

Not Applicable.

Drawdown Timetable

Not Applicable.

Direct Labour

Contractor/Direct Labor:  Engaged contractor(s) duties will include but are not limited to: design, delivery and analysis of a forest products sector stakeholder survey, as well as conducting any follow up evaluation/participant questionnaire exercises; coordination of event/dialogue logistics, speaker and participant travel, finalizing agendas, gathering information/notes during the events, as well as leading the development and finalization of the written output(s)/reports; importantly, the contractor will provide expertise in moderating and leading discussions during dialogue events, relative to data collection and dissemination of inputs/results. 

$25/hour rate is notional throughout this proposal, a higher rate should be assumed:  The contractor’s role will not be purely an administrative, but technical in nature in that the contractor will be collecting and analysing the survey results, helping to feed those results into agenda development, managing the development of the workshop, overseeing presentation development, materials, etc., which require not simply administrative experience, but content and APEC experience to effectively navigate these complexities and thus would suggest a higher hourly rate be assumed. 

Notional Contractor Tasks Breakdown

Stakeholder survey Task

1. Development, deployment, survey data collection (4 persons x 15.625 days x 8 hours = 500 hrs)

2. Analyze, format, and visualize survey data outputs (1 person x 9.625 days x 8 hours = 77 hrs)

Non-Survey Task

3. Development of agendas as well as select presentations as needed (1 person x 6 day X 8 hours = 48 hours)

4. Coordination with APEC on participant tracking, funding check-ins and requirements, and sending required lists to APEC (3 persons x 8 days x 8 hours = 192 hours)

5. Serve as key liaison with all stakeholders and speakers in preparation for event (2 person x 6 days x 8 hours = 96 hours)

6. Development of dialogue materials; one-pagers, agendas, invitations, communications plan support, etc.  (2 persons x 6 days x 8 hours = 96 hours)

7.  Management of speaker presentations (compilation, formatting, and transition slides if needed); Speaker bios (2 persons x 4 days x 8 hours = 64 hours)

8. Provide expert moderating and leading discussions during dialogue events, relative to data collection and dissemination of inputs/results (2 persons x 6 days x 8 hours = 96 hours)

9.  Provide on-site logistics management (includes hotel outreach, venue specifications, AV, etc.) (3 persons x 4 days x 8 hours = 96 hours)

10.  Development of dialogue ex-ante and ex-post evaluations and other monitoring and evaluation forms (project 6 month ex-post) to determine impact of dialogues/project both on site and subsequent to workshop implementation. (2 persons x 2 days x 8 hours = 32 hours)

11.  Draft final report and best practices guidance tool from dialogue and survey inputs, project summary report for consideration by EGILAT and SCCP (2 persons x 5 days x 8 hours = 80 hours).



[1] $25/hour rate is notional throughout this proposal, a higher rate should be assumed:  The contractor’s role will not be purely an administrative, but technical in nature in that the contractor will be collecting and analysing the survey results, helping to feed those results into agenda development, managing the development of the workshop, overseeing presentation development, materials, etc., which require not simply administrative experience, but content and APEC experience to effectively navigate these complexities and thus would suggest a higher hourly rate be assumed.

Waivers

Not Applicable.

Are there any supporting document attached?

No 
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Version: 2.0 
Created at 12/12/2019 15:50  by Lucy Phua 
Last modified at 12/12/2019 16:14  by Lucy Phua 
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