Project Title

Workshop on Enhancing Participation in Flood Disaster Preparedness through Community-based Hazard Mapping 

Project Year

2019   

Project Number

EPWG 02 2019A 

Project Session

Session 1   

Project Type

Standard 

Project Status

Completed Project   
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Project No.

EPWG 02 2019A 

Project Title

Workshop on Enhancing Participation in Flood Disaster Preparedness through Community-based Hazard Mapping 

Project Status

Completed Project 

Publication (if any)

 

Fund Account

APEC Support Fund 

Sub-fund

ASF: Human Security 

Project Year

2019 

Project Session

Session 1 

APEC Funding

122,720 

Co-funding Amount

20,290 

Total Project Value

143,010 

Sponsoring Forum

Emergency Preparedness Working Group (EPWG) 

Topics

Emergency Preparedness 

Committee

SOM Steering Committee on Economic and Technical Cooperation (SCE) 

Other Fora Involved

 

Other Non-APEC Stakeholders Involved

 

Proposing Economy(ies)

Malaysia 

Co-Sponsoring Economies

Chile; Japan; Chinese Taipei 

Expected Start Date

01/09/2019 

Expected Completion Date

31/12/2020 

Project Proponent Name 1

Dr Zelina Binti Zaiton Ibrahim 

Job Title 1

Associate Professor 

Organization 1

Universiti Putra Malaysia 

Postal Address 1

Faculty of Environmental Studies, 43400 UPM Serdang, Selangor, Malaysia 

Telephone 1

(60-3) 97696771 

Fax 1

Not Applicable 

Email 1

Not Applicable 

Project Proponent Name 2

Not Applicable 

Job Title 2

Not Applicable 

Organization 2

Not Applicable 

Postal Address 2

Not Applicable 

Telephone 2

Not Applicable 

Fax 2

Not Applicable 

Email 2

Not Applicable 

Declaration

Dr Zelina Binti Zaiton Ibrahim 

Project Summary

More frequent flood events are expected to be a “new normal” climate hazard faced by many APEC economies' communities. Community participation is one of seven enabling environments for the four pillars of the APEC Disaster Risk Reduction Framework. The project aim is to enhance local community participation in disaster preparedness. The project will be implemented with two Malaysian NGOs, Malaysian Water Partnership (MyWP) and Global Environment Centre (GEC) as well as the National Disaster Management Agency (NADMA). The “Machizukuri” or “Town Watching” method (advocated by Asian Disaster Reduction Centre) will be used. Participants will be identified from APEC developing economies' local government, community-based, and non-governmental organisations (NGOs) (gender-balanced) which can facilitate future community training. A 3-day Training of Trainers (ToT) Workshop will be conducted in Kuala Lumpur (March 2020); there will be sharing of economies’ best practices; planning for economy-level training; and adoption of ToT training modules for economy-level application.

Relevance

Relevance – Region: The most recent Intergovernmental Panel on Climate Change (IPCC) Special Report, on global warming of 1.5 oC, summarised in Table 3.2 (pages 210-212) that under 1.5 oC of warming there would be "increases in frequency, intensity and/or amount heavy precipitation when averaged over global land, with positive trends in several regions (high confidence)". This is also associated with "expansion of the global land area with a significant increase in runoff (medium confidence)" and an "increase in flood hazard in some regions (medium confidence)". Figure 3.15 (page 202) of the same report indicates the expected changes in global runoff, including in the regions of APEC economies. 

More frequent flood events are expected to be a “new normal” climate hazard faced by many APEC economies' local communities. Community participation is an important support component in the Sendai Framework and is one of seven enabling environments for the four pillars of the APEC Disaster Risk Reduction Framework. Training is targeted at economy representatives who are already actively engaged in, or will be responsible for, community capacity building. The approach is expected to be useful to local communities in all APEC economies. In particular, the benefits are expected to be felt by all participating APEC developing economies to the workshop, since the increase in frequency and duration of heavy rainfall may be expected be experienced to varying degrees in all economies. The developing APEC economies are especially expected to benefit, that is: Chile; the People's Republic of China; Indonesia; Malaysia; Mexico; Papua New Guinea; Peru; the Philippines; Thailand; and Viet Nam. 

Relevance – Eligibility and Fund Priorities: The project is focused on disaster preparedness and risk reduction and applying under the APEC Support Fund (ASF) – Sub-Fund.: Sub-Fund on Human Security (Emergency Preparedness). a) Eligibility criteria: project supports capacity building needs for APEC developing economies. b) Funding Priorities: In the 2017-2020 EPWG Strategic Plan, "Promoting public-private partnerships to develop joint disaster preparedness actions and build up disaster resilience" is a priority. 

Relevance – Capacity Building: The project aim is to enhance community participation in disaster preparedness[1]. All of the developing APEC economies (especially the developing economies: Chile; the People's Republic of China; Indonesia; Malaysia; Mexico; Papua New Guinea; Peru; the Philippines; Thailand; and Viet Nam) to expected to benefit. 

In conceptualising (step 1) and designing (step 2) the capacity building project, we build on the experience of having conducted local level training workshops in Malaysia for the past 4 years by Global Environment Centre (GEC) in collaboration with Malaysian Water Partnership (MyWP), Universiti Putra Malaysia (UPM) and the Malaysian Department of Drainage and Irrigation (DID); on the experience and documents of the Asian Disaster Preparedness Center (APDC); and United Nations Office for Disaster Risk Reduction - Regional Office for Asia and Pacific (UNDRR-AP); among others. The project will include sharing and creating ownership by providing tools for developing community-based maps and preparedness procedures. Participants will implement the methodology during the workshop and propose a plan for dissemination at their economy level. The UNDRR (2019, page 20) recognised that "interventions may be functional or technical in their foci and can be classified as either “soft” or “hard” in their presentation". The project will address these aspects by using different teaching modes. 

In implementing the project (step 3), expert speakers from local (government agencies and NGOs) and international agencies (APDC, World Meteorological Organization (WMO)/National Oceanic and Atmospheric Administration (NOAA)) and co-sponsoring economies will be invited to contribute to enhancing knowledge and developing hands-on skills. During the workshop the participants will present map outputs and make presentations. The workshop itself will have three main components:

1.  Best practices, preparedness and sharing of experiences (lectures, Q&A discussion);

2.  Town Watching methodology and field application (lecture, hands-on field experience in teams to identify flood hazards, escape routes, evacuation locations, make site maps, group presentation); and

3.  Planning and adaptation of training modules for economy level training (break-out group, presentation). 

Evaluation of the workshop and project (step 4) and retrospective assessment (step 5) will be carried out through a post-workshop survey, at the workshop and some six months later. The desired outcome is that the trained participants will later plan and conduct the economy-level training to spread the knowledge on use of the tools to their respective local communities.


[1] [UNDRR, 2019. Strategic Approach to Capacity Development for Implementation of the Sendai Framework for Disaster Risk Reduction. The United Nations Office for Disaster Risk Reduction] 

Objectives

Our overall objective is to enhance the capacity of community trainers to enhance community resilience towards flood disasters by sharing best practices; training on using the Town Watching approach for preparing community-based flood hazard maps; developing simple procedures for community disaster preparedness; planning for economy-level training; and adapting the ToT modules for economy-level application. This is to address the issue of increasing flood risk as a result of climate change and growing human settlements in flood-prone areas.

Alignment

Alignment - APEC:  Disaster risk reduction and preparedness are key pillars for enhancing human security and an important element for Sustainable Growth in the APEC region. In the 2019 Chile Priorities, among the main issues faced by APEC economies for Sustainable Growth are environmental challenges, of which climate change and its impacts is one of the critical issues which need to be handled. Effective management of climate-related disasters, such as floods, cannot be achieved solely by placing the burden of responsibility on government agencies. In flood disasters, the victims are at the community level and the number of victims are expected to greatly outnumber the number of people in public disaster responder teams. This places a great burden on domestic disaster responders. In many cases, too, disaster response is organized in a tiered system where resources are organised based on the spatial scale of the disaster. This project aims to enhance disaster risk reduction and preparedness by developing capacities of selected trainers who may then be the "seed" for training at the local community level. 

Alignment – Forum: The Emergency Preparedness Working Group (EPWG) mission is to build capacity in the region so that APEC member economies can better mitigate, prepare for, respond to and recover from emergencies and natural disasters, including by building business and community resilience and fostering private-public partnerships. In the 2017-2020 EPWG Strategic Plan, "Promoting public-private partnerships to develop joint disaster preparedness actions and build up disaster resilience" is a priority. 

In the 2011 APEC Workshop on Facing Abnormal Flood Disaster: New Vision for APEC Member Economies, (Da Nang, Viet Nam, July 28-29, 2011), the Summary Report recommendation for individual APEC member economies that "It is essential to engage local people in decision making about flood risk management and to build community resilience and adaptive". Another recommendation for APEC collective action was "Developing APEC Best Practices on Emergency Preparedness ". A previous workshop in 2014, APEC Workshop on Community Based Disaster Risk Management (CBDRM) (Project EPWG 02 2014A), was focused on building awareness, identifying gaps and developing a long term action plan. 

In the 2017-2020 EPWG Strategic Plan, "Promoting public-private partnerships to develop joint disaster preparedness actions and build up disaster resilience" is a priority. 

The 13th APEC Emergency Preparedness Working Group Meeting, Port Moresby, February 2018, identified that in the future, promoting APEC-wide mainstreaming of DRR is a policy priority. Mainstreaming should be done by inculcating DRR procedures into the community. 

This project is targeted in preparing and building resilience of the potential victims of flood disasters. Nevertheless the approaches and methodology to be used for the training may be adapted to apply for preparedness towards other types of hazards as well. Although the workshop is expected to benefit the developing economies most, the experience of unprecedented. 

This project will train participants from APEC developing economies' local government, community-based, and/or non-governmental organisations (NGOs) (gender-balanced) who can then facilitate future community training in their own respective economies.

TILF/ASF Justification

Not Applicable.

Beneficiaries and Outputs

Outputs:

1. Workshop –  3 day workshop, in Kuala Lumpur; Day 1 Sharing Experiences – Chaired by MyWP; Presentations on from WMO/NOAA official on "Weather Ready Nations"; sharing of experiences in flood preparedness and response from Chinese Taipei, Chile, Malaysia (NADMA/DID) flood/disaster officials; ADRC speaker presents Town Watching experiences from Japan and other implementations; Q&A session; GEC speaker/trainer on Malaysian experience in Town Watching and briefing on town watching field exercise. Day 2 Town Watching Training - GEC trainer and facilitators guide groups on Town Watching exercise at field site; return for in-class flood response, hazard mapping by groups; explanation on of emergency survival bags; demonstration of drinking water filtration kits. Day 3 Group Presentation and Reflection - GEC trainer facilitates groups’ presentation of maps made; breakout group discussion on planning and adaptation of ToT modules for economy-level training, also to consider gender perspectives in training and preparedness; Groups present proposed plans and localisation needs; site visit to dual-purpose Stormwater Management And Road Tunnel (SMART)[1] for flood mitigation and presentation by DID or to Putrajaya constructed lake and wetlands for water quality and flood attenuation management. Videos of the training will form part of the materials for Online Training Modules, as a resource material and example for presentation and training.

GEC is a Malaysian registered non-profit organisation that advocates and provides consultancy services for public and private sectors on environmental management and public involvement. The implementation of Town Watching training will be conducted by Dr K. Kalithasan, GEC. Dr Kailithasan has been training Malaysian local communities using Town Watching for flood preparedness since 2015, in collaboration with MyWP, UPM, DID, local authorities, and with NADMA. MyWP advocates for integrated water resources management as approach for flood management; UPM evaluates the training; DID and NADMA provide technical input on flood experience and management.

Workshop organisation will involve workshop agenda and brochure; guidelines for identification of participants; survey on current community-based flood management awareness and practices; presentation slides; examples of economy level plan proposals; videos of presentations and training; summary results from survey.  Evaluation of workshop effectiveness will be through pre and post workshop survey of awareness and knowledge on community participation in flood response, as well as on the use of the Town Watching process. Videos of the training process will incorporated in the Online Training Modules and Manual.

2. Online Training Modules and Manual (estimated 50 to 80 pages)

Four main modules are proposed: 1. Town Watching process, including field exercise, map production, online map resources; 2. Emergency kits; 3. Drinking water filtration; and 4. Developing community training workshop. The target audience are potential community trainers. The materials will be developed by GEC, UPM and MyWP, to be placed online. Includes slide decks, and videos taken during the workshop which will be useful for those who did not attend the workshop in person and a reminder for those who did. Online links may appear on APEC and MyWP websites, to follow APEC guidelines on Social Media.

3. Workshop Report (estimated 20-50 pages)

The results and analysis of the pre and post surveys will be incorporated in the Workshop Report which will incorporate summaries of the Sharing Experiences session, the Town Watching Training conducted and issues highlighted; including the proposed plans and recommendations from the participants on use and localisation of the ToT modules in their economies.

Outcomes: 

No.

Activity

Measure

Impact and Outcome Expected

1

Sharing best practices

 in workshop and by survey

Pre workshop survey

Participants have increased awareness and knowledge on aspects of flood disaster management among APEC economies

2

Training on using the Town Watching approach for preparing community-based hazard maps for flood preparedness

Field exercise attendance;

Filed field exercise maps;

Presentation at the workshop;

Post workshop survey

Participants have knowledge and capacity to implement Town Watching approach and prepare hazard maps;

3

Developing simple procedures for community disaster preparedness;

Online repository of materials for flood preparedness (videos, slides, brochures)

Availability of learning materials which can be used by trainers, Participants may use these materials for their future trainings.

4

Planning for economy-level training

Proposed plan developed by participants

Participants discuss in teams on possible training workshops which they can conduct at their local economy level.

5

Adapting the ToT modules for economy-level application

Recommended modifications of modules for economy level use

Participants have knowledge to conduct training of local community on Town Watching approach by sourcing, planning and adapting materials for future trainings.

6

Economy-level workshop planned

Post workshop survey conducted after 6 moths

Participants respond on progress towards implementing flood preparedness training using Town Watching approach.


Beneficiaries:
T
he direct project participants are from APEC economies and particularly from APEC developing economies. The participants targeted are those who could be expected to lead, or contribute to, economy-level training in flood disaster response management to local communities. The participants will benefit by obtaining knowledge on best practices and foresight planning, learning the Town Watching approach, and consideration of it s use for flood disaster response planning at their own economy-level. They are expected to use this knowledge to develop training workshops or sessions or events where the Town Watching approach is applied at their community level and/or for training other trainers on the approach. In this manner, the impact of this project may then be cascaded and multiplied at the local level. 

The participants should be from institutions which are actively engaged in community training or which can facilitate future community training. It is expected that participants are responsible for, and would have been involved in, community-level education and training activities for at least the past one year, either in formal or non-formal settings. The history of collaboration between the prospective participants with local-level government agencies is to enhance likelihood of support of any subsequent training to be delivered by the participants to the local-level later. Project participants may be from various agencies, such as from:

·   community-level training and education units of central domestic-level disaster management agencies, community heath agencies, educational or academic institutions;

·   local government office units which are responsible for community training; and

·   community-based (CBOs), and non-governmental organisations (NGOs) which have been actively working with local government agencies in training and education. NGO/CBO representatives are viewed as a sustainable solution for extension of training to the community at large. 

No specific level of technical expertise in flood disaster response is required, although it is expected that participants have previously facilitated or conducted non-formal or adult community-level training in environmental or hazard-related topics. That is, participants should have some skills in adult education approaches. In order to assist economies in selecting the appropriate candidates, a table of identified criteria and scoring range may be distributed in the call for participants.



[1] The 9.7 km storm drainage and motorway tunnel to solve the problem of flash floods in Kuala Lumpur, Malaysia, is the longest stormwater drainage tunnel in South East Asia, second longest in Asia, and longest multi-purpose tunnel in the world.

Dissemination

The documents for the project include training materials in the form of slides, videos, modules and reports. They are expected to be disseminated online in electronic form. The materials will be available and downloadable through the web pages of the Malaysian Water Partnership (http://www.mywp.org.my). The Malaysian Water Partnership will inform its membership network (local individuals and institutions), regional associates (South-east Asia Water Partnerships), and global partners (Global Water Partnership) of the availability of these materials, thus providing opportunities to disseminate the project outcomes, particularly the workshop modules, in an effort to reach a wider audience of community-level trainers.

The final Online Training Modules and Manual  and the Workshop Report will summarise the workshop discussions, modules used, and outputs of work made by the participants which are expected to be distributed and published as an APEC publication. A rapporteur team will be contracted to prepare the Workshop Report. GEC and UPM will prepare the Online Training Modules and Manual.  A copy editor will read and edit the public documents related to this project to ensure the quality standard. All materials will comply with APEC publications guidelines (Publications Toolkit, Social Media Guidelines, IP Policy relevent documents).

The target audience for the materials are government agencies, academia, private sector, schools, non-profits and community-based organisations, and especially the prospective community-level trainers.

There is no intention to sell the outputs of this project.

Gender

Flood disasters affect both men and women, young and old, however, the impact is felt differently by the different groups. In consideration of this, the Speakers will also be requested to highlight and provide examples of gender issues faced in flood disaster response and management cases. 

In the invitation for participants, the APEC economies will be strongly encouraged to nominate a gender balanced team of participants (one male and one female participant) to the workshop as well as consider the potential leadership roles which their nominees may play in post workshop training at the local level. We hope to achieve at least 30% of women speaker/experts and at least 40% women participants, in this manner. In this respect, trainers from gender-focal point agencies of the APEC economies are also suitable candidates as participants, as flood response thinking require gender perspectives and considerations for planning and management. The results of the surveys (pre and post) to be conducted under the project will include gender disaggregated information to evaluate the perspectives of men and women participants. 

The project outcomes and project objective are expected to benefit women by highlighting these different impacts and types of considerations that should be included in planning flood response activities in support of the APEC Gender Criteria Pillars of Skills, Capacity Building, and Voice.

Work Plan

The project will implement a three day workshop that incorporates both classroom style, break-out group work, and on-site field work. The workshop would take place in Kuala Lumpur between mid- February to the first week of March 2020 and planned on the margins of 2020 APEC SOM1 in Malaysia.

Time

Tasks

Deliverables

September -- October2019

Preparation of draft terms of services for contracted work

October 2019

Prepare Monitoring Report

Monitoring Report

October  – November 2019

Formulation of project committee

Deliverable Contracts Signed

Preparation of Workshop programme and scope

Face-to-face and On-line meetings

Confirmation of dates, Workshop agenda

Develop guidelines for identification of participants

First announcement of Workshop

List of committee members Workshop agenda

Workshop announcement brochure

Guidelines for selecting participants

Meeting minutes

December 2019 -January 2020

Identification of Speakers and participants

Confirmation of Workshop agenda and venue

Contractor identify persons for Rapportuer work

Workshop agenda

Final Workshop announcement

List of Speakers and participants

January 2020

Meeting logistics,

Travel arrangements

List of participants and speakers travel arrangements

December 2019 - February 2020

Compilation of materials for training modules

Training modules for workshop

Training slides

January - February 2020

Pre-workshop survey of economies’ current community-based flood management practices.

Pre Workshop Survey Summary results

Mid February-early March 2020

Training-of-Trainers Workshop

3 days with on-site field implementation

Presentation slides

Group flood response maps

Economy level plan proposals

Workshop satisfaction survey

March - April 2020

Evaluation of workshop impact

Post-Workshop survey

Post Workshop Survey Summary results

April 2020

Prepare Monitoring Report

Monitoring Report

May - July 2020

Preparation of Workshop report

Workshop report

July -August 2020

Publication of materials online

Training Modules and Manual

September-October 2020

Survey of progress on economy-level training plans

Survey results progress status report

October-December 2020

After Action Review

Project report preparation

Finalise Project Completion Report

Feb 2021

Submission and endorsement of the Completion Report and all supporting documents to the Secretariat

Endorsed Completion Report

June – December 2021

Participate in the Long Term Evaluation of APEC Projects conducted by the Secretariat

Long Term Evaluation report

Risks

a)  Inability to identify speakers for the workshop – this will be managed by actively engaging co-sponsoring economies and to identify potential speakers early in the process. Co-sponsoring economies (Chile, Chinese Taipei, Japan), and one non-cosponsoring economy (USA), have already indicated potential relevant agencies which may be sourced for speakers.

b)  Lack of participation by travel-eligible economies – The PO will make a special effort to ensure that travel eligible economies take advantage of the opportunity to participate by early announcement and highlighting benefits of participation, especially for the domestic disaster management agencies, of the respective economies. The PO may assist the economies to identify other suitable organizations that may have suitable candidates for participation if required. In addition, arrangement of the workshop dates on the margins of the 2020 APEC SOM1 meeting in Malaysia is hoped to encourage increased participation by travel-eligible economies. The organisers will work closely with potential participations for preparing the official invitation letters for their internal approval and visa process 40-60 days in advance.

c)  Difficulty in selecting the right participants to the workshop. To make sure that right participants are nominated to attend the workshop, the PO will consult with co-sponsoring economies to set general criteria for participants. Some of these criteria are given in section 6. Beneficiaries. 

d)  Difficulty in obtaining sufficient female participants to the workshop. In the call for participants, request economies to adhere that the target representatives being gender-balanced and advise that no particular flood or disaster response expertise is necessary, only community training background. Suggest to refer to economy-level gender focal points for potential representatives. 

e)  Economies not adopting the best practices from the study – The goal of the project is to enhance APEC economy participants in training their communities in flood disaster response in order to enhance community resilience using the Town Watching approach. However, each economy will have to consider independently whether/how it is able to support and adopt the approach in their own economy-level. It is hoped that the identification and selection of the right participants may reduce this risk. The final post-workshop survey, some 6 months after, will evaluate the progress in implementation of the follow-on workshop at the economy-level.

Monitoring and Evaluation

Project evaluation will be carried out through pre and post workshop surveys of participants. Participant's satisfaction with the workshop organization and speakers will also be evaluated by simple survey. Additional success indicators may be developed during the discussion of the Workshop agenda and scope together with the co-sponsoring economies. Some examples include number of participating economies (14), number of participants (42), number of funded participants (20), participation rates of female participants (40% and speakers (30%), number of training modules developed (5). The target values of the indicators can be agreed with the project committee members for measurement and analysis.

a)  Pre-workshop survey of participant’s knowledge on flood disaster preparedness approaches;

b)  Survey of implementation of economies’ current community-based flood management practices. and Town Watching approach for disaster management in APEC economies;

c)   Post-workshop survey on knowledge on Town Watching approach and flood disaster preparedness;

d)  Post-workshop survey of progress towards implementation of economy-level training conducted by participants. This will be the key outcome indicator for this project. This survey will be conducted six months after completion of the training workshop. We hope at least 33% of participating economies will indicate adoption or utilization or planning for the ToT modules and manual disseminated.

Sex-disaggregated data will be collected to evaluate any differences in understanding and knowledge gained between male and female participants.

Information on participation for the workshop and background of the participants will also be an indicator of the success of the project in receiving the right participants for the workshop and may be related to the success of the desired outcome.

Linkages

This project is consistent with the Sendai Framework where community participation is an important support component. This project supports promoting APEC-wide mainstreaming of DRR, as identified at the 2018 13th APEC Emergency Preparedness Working Group Meeting, at Port Moresby, by targeting community-level trainers in an effort to create a multiplier effect at the local level. The project also supports the APEC Fora on Health’s objective to enhance preparedness and response to public health emergencies and disasters. Health problems are associated with flood disasters due to issues with water borne diseases, sanitation, disruption of food supplies and services. In this respect, suitable participants may also come from agencies under the APEC Fora on Health. 

This proposal builds on work carried out by ADRC on promoting community-based mapping and disaster preparedness. Documents and reports from ADRC projects will be used to develop the training modules and manual. International expert speakers are expected to be invited from the ADRC Town Watching team, Japan; World Meteorological Organization and U.S. National Oceanic and Atmospheric Administration, USA; also disaster management agencies of Chinese Taipei and Chile. Malaysian speakers will be from Global Environment Centre, Malaysian Water Partnership, and Malaysian government officers and the Malaysian experience on community engagement and flood disaster response and management. 

APEC is the right platform and the best sources of fund for this project as this project directly addresses APEC 2019 Chile Priorities for Sustainable Growth in APEC economies where climate change and its impacts in terms of increased frequency, intensity and amount of heavy precipitation, significant increase in runoff,  and increase in flood hazards are some of the critical environmental challenges which need to be handled. APEC's focus on capacity building is a key advantage where the participants trainers from this project are expected to later contribute to enhancing community-level resilience in adapting and living with potential flood hazards in their own economies.

Sustainability

Following the workshop, participants are expected to plan and organise a similar workshop to train at the community-level for flood disaster preparedness through hazard mapping. Although it will be up to each individual economy whether to utilize the workshop materials and best practices discussed, the beneficiaries will be supported through availability of the workshop materials in electronic form which will be available online on the Malaysian Water Partnership web page. 

The key outcome indicator for this project is the progress towards the organisation of such an event at the respective economy-level, six months after completion of the training workshop. The status will be obtained through a survey of the participants in the respective economies. To build on the outcomes of this project, next steps could include identifying and assisting APEC economies who have a desire to implement a similar workshop at their respective economy level but need still further capacity building assistance. 

The outputs and results of the workshop are the experiences and lessons learnt which are shared from the APEC member economies, the workshop modules and materials, as well as the practical experience in implementing the Town Watching approach. These materials and the experiential learning obtained can be used in a long-term nature for many years after the workshop (as online resource on MyWP website for at least 5 years) and are applicable not only for flood disasters but also in preparedness for other types of disasters and issues.

Project Overseers

The Project Overseer is Dr Zelina Zaiton Ibrahim. She is a lecturer and associate professor in the Faculty of Environmental Studies, Universiti Putra Malaysia. The lead Malaysian Government agency is the National Disaster Management Agency (NADMA) represented by Mr Fariz Ubaidullah Bin Mahamud, Senior Principal Assistant Director, Policy and Planning Section. 

The PO will work with two NGOs for the project implementation:

The Malaysian Water Partnership (MyWP) is a Non Governmental Organization, formed in 1993 as a network, and was registered in 2003 with the Registrar of Societies Malaysia. Its main agenda is to support and promote the adoption and practice of Integrated Water Resource Management (IWRM) approach in all land and water resources development and management in Malaysia and elsewhere in the world. 

The Malaysian registered non-profit organisation Global Environment Centre (GEC) (Reg. no. 473058-T) was established in 1998 to work on environmental issues of global importance. GEC works domestically, regionally and internationally to support information exchange, capacity building and strategic projects in developing economies. GEC staff have been involved in community-based projects for river management, and has actively conducted flood disaster training for local government and communities over the last five years.

Cost Efficiency

Not Applicable.

Drawdown Timetable

Not Applicable.

Direct Labour

Not Applicable.

Waivers

Waiver

Justification

Advance payment (travel airfare, per diem) for speakers, and active international participants

Many developing economy speakers and participants are not able to attend the Workshop because participants have to commit their own funds first and then go through the reimbursement process. Advanced payment will encourage greater participation in the project.

Town Watching Exercise Field Trip

The Town Watching exercise field trip is required to support the delivery of the project objective. During the field trip, the participants required to apply the Town Watching method during the field visit itself. The participants work in teams to note the layout of the site, make notes, and proposes escape routes, safe transfer locations, and develop a map for flood response. They will then present their results to the whole group.

Support of the delivery of project objectives: This field trip (on Day 2)  is provides participants with the real experience of applying the procedures used in the method. Facilitators will be present to guide and answer questions from the participants on how the practice of Town Watching.

Flood Mitigation Technical Visit to SMART Control Centre or Putrajaya Lake and Wetlands

The Stormwater Management And Road Tunnel (SMART) in Kuala Lumpur is an innovative engineering structure to mitigate urban flash flooding. It is the longest stormwater drainage tunnel in South East Asia and second longest in Asia. The visit is expected to be totally self funded (value US$800).

Putrajaya Lake and Wetlands is a constructed infrastructure designed to mimic nature for water quality enhancement and flood attenuation purposes. The visit is expected to be totally self funded (value US$800).

Support of the delivery of project objectives: The SMART project and the Putrajaya Lake and Wetlands project presents examples of alternative approaches to flood control measures. SMART provides dual-purpose use as a roadway and a flood waters diversion tunnel. The artificial Putrajaya Lake and Wetlands system imitates natural wetlands systems and acts to retain flood waters and improve water quality as well. Both reduce flood hazards in urban settings.

Meeting hosting package (tentative)

POs will attempt to find the best costs for hosting arrangements. We are still requesting quotations for meeting packages, however, it may still be subject to consideration of the 2020 SOM1 meeting arrangements.

Are there any supporting document attached?

No 
Attachments
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Version HistoryVersion History

Project No.

Project Title

Project Status

Publication (if any)

Fund Account

Sub-fund

Project Year

Project Session

APEC Funding

Co-funding Amount

Total Project Value

Sponsoring Forum

Topics

Committee

Other Fora Involved

Other Non-APEC Stakeholders Involved

Proposing Economy(ies)

Co-Sponsoring Economies

Expected Start Date

Expected Completion Date

Project Proponent Name 1

Job Title 1

Organization 1

Postal Address 1

Telephone 1

Fax 1

Email 1

Project Proponent Name 2

Job Title 2

Organization 2

Postal Address 2

Telephone 2

Fax 2

Email 2

Declaration

Project Summary

Relevance

Objectives

Alignment

TILF/ASF Justification

Beneficiaries and Outputs

Dissemination

Gender

Work Plan

Risks

Monitoring and Evaluation

Linkages

Sustainability

Project Overseers

Cost Efficiency

Drawdown Timetable

Direct Labour

Waivers

Are there any supporting document attached?

hdFldAdmin

Project Number

Previous Fora

Secretariat Comments

Reprogramming Notes

Consolidated QAF

Endorsement By Fora

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Batch

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