Project Title

Integrated Energy System Planning for Equitable Access to Sustainable Energy for Remote Communities in the APEC Regions using North Sulawesi as a Pilot Project/Test Bed 

Project Year

2017   

Project Number

EWG 13 2017A 

Project Session

Session 2   

Project Type

Standard 

Project Status

Project in Implementation   
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Project No.

EWG 13 2017A 

Project Title

Integrated Energy System Planning for Equitable Access to Sustainable Energy for Remote Communities in the APEC Regions using North Sulawesi as a Pilot Project/Test Bed 

Project Status

Project in Implementation 

Publication (if any)

 

Fund Account

APEC Support Fund 

Sub-fund

ASF: Energy Efficiency 

Project Year

2017 

Project Session

Session 2 

APEC Funding

149,012 

Co-funding Amount

47,564 

Total Project Value

196,576 

Sponsoring Forum

Energy Working Group (EWG) 

Topics

Energy 

Committee

SOM Steering Committee on Economic and Technical Cooperation (SCE) 

Other Fora Involved

 

Other Non-APEC Stakeholders Involved

 

Proposing Economy(ies)

Australia 

Co-Sponsoring Economies

Indonesia; Japan; New Zealand; Philippines 

Expected Start Date

01/09/2017 

Expected Completion Date

31/12/2018 

Project Proponent Name 1

Rd Ariel Liebman 

Job Title 1

Co-Lead, Australia Indonesia Centre - Energy Cluster 

Organization 1

Monash University, Australia 

Postal Address 1

Monash University, Victoria 3800, Australia 

Telephone 1

61-3 99031970 

Fax 1

Not Applicable 

Email 1

ariel.liebman@monash.edu 

Project Proponent Name 2

Not Applicable 

Job Title 2

Not Applicable 

Organization 2

Not Applicable 

Postal Address 2

Not Applicable 

Telephone 2

Not Applicable 

Fax 2

Not Applicable 

Email 2

ariel.liebman@monas.edu 

Declaration

Dr Ariel Liebman 

Project Summary

The APEC region is experiencing rapid growth in energy consumption through economic development of remote locations. Bitung/North Sulawesi is one of those regions. The local government is committed to clean, efficient and sustainable energy for all, while attracting new investment in new industries. The project builds on an APEC funded LCMT study for Bitung and develops an innovative low-carbon energy roadmap resulting in practical information for local government, energy providers, businesses and finance institutions to support investment decisions, implementation of projects, and policy development. The project delivers APEC-wide benefits via 1. Modelling of optimal least-cost, energy-efficiency based electrification scenarios based on community needs 2. A public web-based forum for sharing learnings and data, 3. Policy relevant action plans for electrification of grid-edge APEC towns and communities, focusing on Bitung as a case study. Collaboration with PPFS, Ocean and Fisheries and Tourism WG on food-energy-water nexus will be included.

Relevance

The northern region of North Sulawesi is a pristine ecological environment, a hot-spot for eco-tourism with one of the world’s best diving grounds, application of sustainable fishing practices as well as coconut manufacturing. Similar to many other developing APEC economies, some communities are still without reliable power supply and therefore miss out on further development. The local government is committed to implement a smart and sustainable energy system, provide electricity for all to enable alleviation of poverty and meeting future growth by focusing on local renewable energy sources and using energy efficiency best practice.

The socio-economic analysis and techno-economic modelling framework developed in conjunction with policy and regulatory recommendations will cover Bitung, Manado and the SEZ, referred to as ‘northern region of North Sulawesi’. These frameworks and recommendations will enable the sustainable and energy efficient development of the Bitung region system to become a leading prototype for developing APEC regions on their way to a clean and energy efficient approach to sustainable development, using local energy sources and building resilient communities. The project will also invite technical and analytical experts from other APEC economies as well as other international agencies to develop a state-of-the art framework.

This project directly supports APEC’s Strategy for Strengthening Quality Sustainable Growth as it will increase energy resilience and energy security by using local renewable energy sources and implementing energy efficiency measures. The integrated sustainable energy system framework will be the foundation of a smart North Sulawesi region, fostering vibrant intra-regional and cross-APEC cooperation, electrification of outer communities, conservation, and green tourism. The involvement of other APEC experts and project learnings will promote sustainable growth across the APEC region.

· The project will deliver APEC-wide benefits and capacity building opportunities via innovative policy recommendations and energy plans, harnessing new technologies for the future, and create cooperative research environment. Due to the innovative rural to urban transition through smart grid solutions and also the international attraction it will be inspiring local youth employment.

·  It also links to promoting regional economic integration via free and open trade and investment as the framework will support local climate resilient agriculture and sustainable fisheries through implementation of new technologies using local renewables. The new and integrated smart grid framework will attract new investment from regional and international investors as it showcases a low cost and low emissions energy supply, which will attract international attention.

Objectives

1) Framework for integrated low cost, low emissions energy system planning for remote communities

This project leverages overarching support from a range of relevant stakeholders and previous work done. The stakeholders are APEC and Indonesia including MEMR, Ministry of Industry, Coordinating Ministry of Economic Affairs, IEA, USAid, GIZ, ADB, the World Bank, GGGI have all expressed strong interest. The project builds existing work already done in the APEC funded LCMT work from as outlined in the “Policy Review for APEC Low-Carbon Model Town Phase 5 Final Report Bitung, North Sulawesi, Indonesia”, by the Asia Pacific Energy Research Centre, June 2016. The project will create a framework for providing practical planning knowledge for sustainable energy investment to support local governments and energy providers in the development of emerging cities such as Bitung in the Indonesian province of North Sulawesi. This framework will be developed with a specific focus on gender equity and will identify approaches that can be generalised across the APEC region.

It will deliver frameworks for engaging communities in developing local economies towards an energy system with an optimal (least cost) mix of renewable energy and energy efficiency in a way that supports critical development needs (remote electrification, green manufacturing, sustainable transport, increasing affordability, specifically for female lead, or run, households, as well as, water and waste collection, etc.).

2) Attract new clean local and foreign investment

This framework will be applied through development of an implementable action plan to attract new investment in cost effective clean energy solutions. These will include: geothermal, solar, municipal waste-to-energy, biomass utilization, and energy efficiency measures and other resources yet to be identified.  To achieve this, we will develop a better understanding of the current and expected future energy needs of smaller developing cities such as Bitung. These learnings can be shared across a range of economies in the APEC region taking into account diverse conditions (location, local economy, demand type, load’s daily cycle and seasonality).

3)  Capacity building

Building local capacity and enthusiasm for developing and implementing the results of a low cost, low carbon integrated energy system plan by ensuring local university staff and students are engaged throughout the project and trained in using the models and frameworks developed and understand it well in order to further develop it and provide support for implementing the action plan. Further capacity building will be achieved by training the local university and city of Bitung staff in developing and designing the project’s website. A specific focus will be on engaging with and training female staff throughout the project. The local team will then be able to maintain and update the website on an ongoing basis, fully funded by their own resources. The learnings form this capacity building activity will be shared throughout APEC economies through the workshops, publicly available reports, and publications as well as through collaboration and the website.

Alignment

Alignment - APEC: The project directly supports the APEC Leaders’ aspirational goal of 2016 to reduce aggregate energy intensity by 45 percent by 2035 and double renewable energy in the regional energy mix by 2030. It also aligns directly with the APEC Leaders’ key ECOTECH priorities in particular regional economic integration, structural reform and safeguarding the quality of life through sustainable growth.

It will outline ways to reduce greenhouse gas emissions, increase electrification ratios, and foster sustainable economic growth, while developing human capital and supporting gender equality. The project will also focus on greening MSMEs for sustainable development in North Sulawesi and other APEC regions.

Overall this project incorporates the APEC Mission Statement and will demonstrate this by:

Strengthening energy security by providing the APEC region with an integrated sustainable energy system using local energy sources and energy efficiency to building energy resilient growing communities with consideration of the nexus where the food supply chain, water supply infrastructure and the energy system converge (food-energy-water nexus).

Enabling sustainable communities through developing strategic collaboration with key stakeholders in the region supporting eco-tourism, sustainable manufacturing, agricultural practices and fisheries.

Alignment – Forum: The project is strongly aligned with the EWG work-plan for strengthening efforts to improve energy efficiency and accelerate deployment of renewable energy to meet or even exceed the APEC region’s energy goals.

Through the collaborative development of the aforementioned analysis, modelling and governance frameworks this project will support and ensure the continued growth of skilled energy workforce in the APEC region and capacity building as highlighted during the EWG 53 meeting in Singapore 2017. It will also focus on the region’s ability to decouple energy demand from economic growth by focusing on using local renewable energy sources and applying energy efficiency measures. This project will be also relevant for PPFS and OFWG agendas on sustainable agriculture and fisheries respectively by developing a plan for the low cost, low carbon electrification pathway. Using locally available renewable energy sources and applying energy efficiency measures in the modelling that will enable and increase sustainable food growth, protect the surrounding pristine ocean and fish population and grow resilient communities.

TILF/ASF Justification

The APEC economies (developed and developing) account for around 60 per cent of the world’s energy demand. This includes four of the world's five largest energy users (China, the United States, Russia and Japan). This energy demand is currently met mainly by fossil fuels, coal, oil and gas. According to recent APEC reports, members’ energy consumption is forecast to increase by 35% above 2013 levels by 2040, highlighting the region’s need to decouple energy demand and GHG emissions from economic growth. Especially in developing economies where providing energy access is at the forefront of local governments’ strategies to allow future development.

This project will provide solutions for this pressing issue by developing innovative low-carbon least-cost energy roadmaps using local renewable energy sources combined with energy efficiency measures. Local authorities across APEC, energy providers, local businesses and finance institutions will receive practical information to support investment decisions, implementation of projects, and policy development. This will be developed in a pilot form in Bitung and in collaboration with the North Sulawesi Region as a prototype to be replicated across the APEC region.

The project team will ensure to be all inclusive and invite experts from developing and developed APEC economies to draw on the region’s diverse expertise building capacity of the workforce in North Sulawesi and in other developing areas.

Beneficiaries and Outputs

Outputs: The project will create the following outputs:

Reports:

1) A discussion paper on energy efficiency and renewable energy pathways for electrification of remote developing urban regions such as Bitung, active stakeholders and ongoing initiatives mapping in the field of energy efficiency uptake acceleration and renewable energy and smart grid electrification. WE note that besides the Indonesian government departments MEMR, Ministry of Industry, and Coordinating Ministry of Economic Affairs, international agencies like the IEA, USAid, ADB, AfD, GIZ and GGGI are active stakeholders and indicated interest in collaboration. This paper will be the basis for the stakeholder project launch workshop to be held in January 2018.

2)  Workshop summary report, reflecting participant’s feedback and recommendations for the modelling work as well as guidance for data collection.

3)   Modelling outcomes report including policy recommendations to be circulated for information and discussion before the Outcomes workshop.

4)  Final project report outlining the results of the detailed modelling work of future scenarios and plans for a sustainable expansion of Bitung’s energy system, including the SEZ and electrification of outer communities including islands. The report will present high energy efficient, low cost, low carbon scenarios. The report will also incorporate stakeholder feedback from the final workshop. Guidelines and action plans for low carbon, low cost electrification projects in the APEC region will be part of the report as well as action plans for implementing policies to enable the model’s outcomes.

Workshops

5)  Stakeholder project launch workshop - an initial forum to bring together active stakeholders from the local community, Indonesian Government, APEC Economies, international organizations and universities with interest and expertise in low-cost, low-carbon energy efficient electrification solutions to establish an ongoing knowledge exchange forum on best practice. A specific workshop session will be assigned to discuss the role of women throughout the project and the implementation phase.

6)  A final outcomes workshop to present and discuss the modelling results and website to align with stakeholder and community needs.

Tools:

7) The open-source techno-economic model, developed by the contractor to be used and further developed by the local university and other APEC universities.

8)  A specific web page as part of Sam Ratulangi University website, will be designed to communicate with all stakeholders and maintained by the Sam Ratulangi university. Modelling results, gathered data and the exploration of scenarios developed for the case studies used in the modelling will be published on APEC-, AIC and Sam Ratulangi University websites. A subsection of the website will be designed as a women’s forum to discuss the development of clean and cost effective energy supply from a female viewpoint.

Outcomes:
 The project outcomes include the following in the short-term, medium and long–term horizon:

1)  Short-term impacts as part of the project

a) The framework will provide understanding of the pathways for reducing emissions through the use of renewable energy sources and smart energy efficient systems while providing energy access for remote small urban centres and outer communities.

b)  Capacity building of the local university and community through using and developing the model and designing the website to communicate the outcomes.

c)  The action plans will support local policy makers implementing the recommendations of the project’s modelling results, which will be shared across APEC economies as a case study.

2)  Medium-term impacts of the integrated energy system modelling

a) Encourage gender diversity in university courses, policy and engineering programs focussed on electrification pathways for developing small urban communities in the APEC regions

b)  Improved understanding of planning for sustainable development through electrification in developing regional towns with a focus on energy efficiency, renewable energy sources as well as innovative and new energy technology pathways. This improved understanding will accelerate Indonesian and APEC economy wide implementation of low-cost low-carbon policies.

c)  A strong clean and cost-effective energy environment in Bitung that can attract new industries that will contribute to and thrive on the further sustainable regional development.

d) A foundation for a communication and engagement highway through the public website and other media.  This will underpin an environment of openness, transparency and good governance among APEC member economies.

3)   Longer-term impact of the project: Enhanced cooperation among APEC regions in the implementation of energy efficiency, renewable energy and electrification pathways. 

Beneficiaries: The beneficiaries of this project are: 

1) Training, tertiary educational and research institutions in North Sulawesi and in Indonesia including Sam Ratulangi as the primary training hub. These will provide overarching training material for enhancing the local workforce and support local public-private R&D collaborations to enable tailoring of energy efficiency and renewable innovation to local setting.

2)  The Bitung Local government and other municipalities will benefit from the new modelling and planning frameworks to help them guide investment in, or the incentivising of, energy efficient and renewable infrastructure to support targeted developments such as the Bitung Special Economic Zone.

3) 
Indonesian and APEC region energy infrastructure providers, sustainable energy developers and investors, local industries will benefit through collaboration with Sam Ratulangi and AIC Indonesian Universities in the application of the techno-economic models and related training and education programs developed in this project that will enable energy providers (such as PLN and Pertamina in Indonesia and smaller Independent Power Producers and developers) to identify longer term investment opportunities and community engagement programs that will maximise chances of return on investment.

4)  Indonesian Government policymakers, Ministries responsible for remote and regional development, ministries responsible for energy and other services (e.g. ESDM in Indonesia), and ministries responsible for planning such as Indonesia’s BAPPANAS. The project will provide legislators and regulators with evidence based decision making processes that can be used across the APEC region and a range of economic and community settings.

5)  Government advisory and regulatory bodies in APEC economies that formulate economy wide plans an (e.g. National Energy Council in Indonesia). This will provide them with the ability to make auditable evidence based projections and targets for low carbon electrification pathways in developing economies and communities

6)  Communities, and community leaders in APEC economies including village leaders, mayors, and representative NGO’s

7) The project will provide capacity building programs for local communities so that they can take proactive action and train local government planners, local workers and provide opportunities for youth and female employment.

Dissemination

Form

Content

Target audience

Reports and Papers

The following reports and papers will be published on the AIC website and submitted to the secretariat for upload on the APEC website for wider dissemination

1.   A discussion paper in preparation of the Stakeholder Project Launch workshop, mapping active stakeholders and ongoing initiatives in the acceleration on energy efficiency, renewable energy and smart grid electrification.

2.   Workshop summary report, reflecting participant’s feedback and recommendations for the modelling work as well as guidance for data collection

3.   Modelling outcomes report including policy recommendations to be circulated for information and discussion before the Outcomes workshop

4.   Final Project Outcomes report, including participants’ feedback and recommendations

5.   Tools and policy advice.

1) Workshop participants, local university researchers, Indonesian government departments MEMR, Ministry of Industry, and Coordinating Ministry of Economic Affairs, international agencies like the IEA, USAid, ADB, AfD, GIZ, GGI and broader APEC Fora if appropriate

2) Workshop participants, local university researchers and other staff tasked with the modelling, government stakeholders e.g., Indonesia Ministry of Energy and Mineral Resources, local Mayor of Bitung, energy suppliers (Renewables and fossil fuel industry - PLN and Pertamina).), ESCOs

3)  Workshop participants, contracted modelers, university staff and other research staff tasked with the modelling, Indonesian and local government stakeholders, APEC Secretariat, energy suppliers (Renewables and fossil fuel industry - PLN and Pertamina), ESCOs

4) Workshop participants, local university researchers, contracted modelers, Swedish and Danish Energy Agencies, local government (Mayor of Bitung), Indonesian government departments MEMR, Ministry of Industry, and Coordinating Ministry of Economic Affairs, international agencies like the IEA, USAid, ADB, AfD, GIZ, GGI, APEC Secretariat and broader APEC Fora energy suppliers (Renewables and fossil fuel industry- PLN and Pertamina).

5)  The local Bitung Government and APEC economies in general to implement the optimal mix of least cost, least emissions electrification scenario.

Stakeholder Project Launch workshop

The Stakeholder Project Launch workshop will be presenting active stakeholders’ ongoing initiatives in the acceleration on energy efficiency, renewable energy and smart grid electrification in the region of Bitung. This will provide participants a current state of knowledge and setting a baseline. During the workshop, the objectives and goals of the modelling will be discussed and finalized. It will also be determined which data sources to use and best ways of collecting this data.

Invitees: Local universities, AIC, APEC economies’ experts, contracted modelers, Swedish and Danish Energy Agencies, local government (Mayor of Bitung), Indonesian government departments MEMR, Ministry of Industry, and Coordinating Ministry of Economic Affairs, international agencies like the IEA, USAid, ADB, AfD, GIZ, GGI, ESCOs, APEC Secretariat and energy suppliers (Renewables and fossil fuel industry- PLN and Pertamina)

Outcomes Workshop

Present and discuss modelling outcomes, learnings and recommendations for implementation.

1)  Same as stakeholder project launch workshop

Media, website

Media release communicating the results and findings from the Outcomes workshop. The website providing access to these outcomes and the developed tools for policy makers and researchers for further development. The website will be developed to publish the model’s outcomes and will live beyond the project. Hence the local university will host and maintain the website, so that further developments of the model can be published as well.

Social media will be considered by the PO and project team and confirmed at the Outcomes Workshop.

All the materials for dissemination will meet the requirements of the APEC Publication Guidelines and copyrights as well as the APEC Website Guidelines and Social Media Policy.

Broader public as well as APEC Secretariat and international agencies and financing bodies, see above for more detail.

The project team has no intention to sell any outputs arising from this project. We ensure that any report or publication from the project will meet the APEC IP, Publications and Logo Guidelines.

Gender

We will ensure that women will be part of the project at each step; the project management, planning, workshops, modelling and final presentation of results as well as in the implementation of those findings. The project will abide by the principle of equal opportunity for men and women, whereby the selection is based on their expertise as project manager, modelling specialist, resource expert, Energy Efficiency and Renewable Energy (EERE) specialist, speaker, and workshop participant as well as government official. In this regards we will ensure that one of the contractors will be female and will seek female partners in Bitung and from other APEC economies. 

A specific measure will be in place to monitor women participation during all steps of the project; specific actions will be undertaken in case female representation is below 50%. The project aims to recognize women’s competence in the EERE, smart – and micro-grid space, reflecting the already significant presence of women in key government positions in Indonesia. Similar to other APEC economies, women in Indonesia seem to be attracted by this research topic and demonstrate tremendous interest in sustainable energy development. We will encourage female business enterprises and women entrepreneurs, including increased female use of Information and Communications Technology (ICT) and Science, Technology, Engineering and Mathematics (STEM) assets. 

Empirical evidence shows that women are more likely to be affected by energy poverty and left out during rural electrification, due to issues such as access to technology and finance. The project will aim to take such substantive gender aspects into account by including the gender as a substantive issue in its activities (publication and events) and ensuring that technical staff/speaker have skills in gender and energy so that women in rural areas can equally benefit from low cost, low carbon and smart energy supply which will be of benefit for remote communities in general and of special benefit for women providing their families with clean energy to improve their livelihood.

Stakeholder Project Launch workshop will feature a special session on investigating the role of women in this project, either as part of the project team or as being affected by the outcome of the modelling scenarios. The workshop will demonstrate the importance of women in creating a sustainable and affordable future for all.

Work Plan

Activity

Deliverables

Deadline

PO submits final Project Proposal (PP) and Request for Proposal (RFP) to APEC Secretariat for approval and commencement of open tendering process in line with APEC Procurement principles (RFP)

October 2017

APEC Energy Working Group notifies PO of final Project Proposal

October 2017

TOR for the 2 RFPs

TOR for the 2 RFPs

October2017

Appointment of contractors

Contractors appointed and commence work

December 2017

Developing a discussion paper mapping out active stakeholder engagement      and ongoing initiatives in the acceleration on energy efficiency, renewable energy and smart grid electrification in the region as well as outlining goals and objectives of the project, providing a basis for continuous capacity building. Tasks involved include: liaise with all above mentioned stakeholders, collect all relevant information and ensure ongoing collaboration, outline the specific importance of women in this project, develop a set of roles and responsibilities of project partners, develop a set of project/modelling goals and objectives, discuss the ongoing role of the local university as future owner of the to develop model, outline the current and future development activities of PLN and Pertamina, develop a list of future growth scenarios for the region including industries attracted to a low carbon, low cost environment, draft the paper and disseminate as a basis for discussion at the workshop.

A discussion paper

January - February 2018

Identify agenda and venue for initial Stakeholder Project Launch workshop to engage with relevant stakeholders to discuss project development as well as roles and responsibilities

Program and venue

January – February 2018

Identify workshop participants - local, Indonesian, international as well as stakeholders from APEC economies. Total number of participants tbc.

List of participants

January – February 2018

Introductory Stakeholder Project Launch workshop with government departments, NGOs, aid organisations, development banks, energy supply and infrastructure corporations, research organisations to discuss issues raised in the discussion paper as a guidance for the modelling and project development, clarifying roles and responsibilities and data exploration, ensuring ongoing engagement by all active stakeholders and acceptance of project outcome, ensuring that the role of women is especially recognised by engaging female project managers and researchers. 

Guidance for modelling and scenario development ensuring ongoing support from all stakeholders, accurate data sources for modelling, list of roles and responsibilities, set up for ongoing support for model and website

February – March 2018

Detailed model of the existing energy system and future scenarios will be developed for a sustainable expansion of the local energy system including the SEZ delivering highest energy efficiency at lowest emission footprint at affordable prices.

The analysis will also include comparative feasibility of the SEZ energy system at grid-connected and off-grid scenarios. Model-based analysis will be performed to achieve   least-cost, high-efficient electrification scenarios for the small islands of Lembeh, Talisei, Bangka, and Taman Nasional Bunaken.

A framework for long term planning of Northern Sulawesi sustainable energy system and universal version for similar energy systems in other APEC economies.

March – September 2018

Follow up liaison and interviews with local authorities, industry and academic institutions in North Sulawesi to support the modelling activities.

Identification of clean energy resources, technologies, costs, economic growth, current and future demand projections and load curves, barriers, and drivers feeding into the modelling.

March – September 2018

Commence website development with university staff and ensure hosting and maintenance of website. Also install links to other websites.

First draft of website to be discussed at outcomes workshop

September 2018

Develop modelling outcome report, including future scenarios. Further details tbc

Modelling outcome report

September 2018

Prepare final Outcomes Workshop – Tasks: Develop invitee list (ensure equal representation of F/M), agenda and organise venue, send out invitations, disseminate modelling outcomes report to workshop participants, ensure website is able to be presented, budget admin.

Invitee list, agenda, venue, website, outcomes report

August - September 2018

A final outcomes workshop with all engaged stakeholders and project partners to present the outcomes of the modelling scenarios and seek feedback to be incorporated in final report. With the stakeholders input, the models will be refined and updated for recommendation to investors and local policy-makers and shared with the broader APEC economies.

Final outcomes workshop with feedback on sustainable energy development scenarios, techno-enviro-economic analysis, role of women in these scenarios, future industry development opportunities, website development.

October 2018

Compose final report with all outcomes and outputs, learnings, tools and policy advise, including publishing on the local university, AIC and APEC websites. Report to be published on APEC EWG and Secretariat website

Published reports (hardcopy and electronically) and updated websites

November 2018

Risks

Risk

Mitigation

Project delays due to APEC approval delays lead to timeline slippage

Substantive stakeholder engagement is already in place and will ensure project schedules will be on time. No specific time line is necessary due to short project time line. Any time delays will be absorbed in the project. In case of delayed start of project - desktop study work will commence using Monash resources.

Project launching delay

The Project Coordinating Team (PCT) to send calendar of activities one month in advance.  Invitation letters and follow-up emails will be forwarded to participants and other stakeholders.

Appointment of contractors and researchers delayed

 Communicate with a range of prospective contractors and researcher well in advance and create a stand-by position

Duplication of work of other APEC fora or fora outside APEC

Close consultation with relevant fora; comprehensive investigation of similar projects; consultation with overseers of precursor projects. Consulted with APEC LCMT, IEA, USAid, GIZ, GGGI, ADB, Worldbank on this project as these parties are involved in low carbon, low cost or electrification projects of all kinds. No duplication of work is immanent.

Insufficient regional, gender and stakeholder diversity in workshop participants.

Ongoing consultation with APEC economies on speakers, strategies and agendas etc.; clear communication and “marketing” strategy, survey of demand. Specifically, the PCT will consult with international agencies such as the IEA, APEC and the Worldbank as well as regional organisations such as ADB, USAid, GGGI and Indonesian government departments for input and advise on meeting regional, gender and stakeholder diversity.

Workshop delayed

The Project Coordinating Team (PCT) to send the calendar of activities one month in advance.  Invitation letters and follow-up emails will be forwarded to participants and other stakeholders according to this schedule.

Difficulty getting data for analysis

Identify and work closely with relevant government and industry stakeholders. Gain trust and achieve consent for sharing data for an action plan as part of the new policy that will promote further growth of the industry in the APEC economies. These crucial working relationships are already established to ensure an uninterrupted and smooth start of project.

Substantive gender aspects not addressed in the project

The PCT will ensure that a minimum of 50% female participation is mandatory and include this measure in the TORs. Contractors need to report on progress and mitigate any shortfall immediately. Collaboration with Energia, IUCN and PPWE will be fostered throughout the project.

Risk

Mitigation

Project benefits are not sustained beyond project completion and recommendations do not move forward

The PCT will foster close relationships with Local and other governments to ensure project benefits are understood and implemented.  The EWG will be requested to require regular updates under the notable development from PCT and implementing APEC Member Economies.  Likewise, the PCT will closely collaborate with appropriate APEC fora partners.

Insufficient interest in final workshop

Close working relationships and on-going communication with all stakeholders involved in the project will ensure workshop participation.

Non-acceptance of the project’s model by governments of North Sulawesi.

Close working relationships and open communication with the local government and an active participation of the local mayor will ensure ownership and acceptance of project’s model outcomes.

Monitoring and Evaluation

The project’s progress towards achieving its goals will be tracked by how the framework on the optimal (least cost, least carbon) mix of EERE and other energy infrastructure will be used by local government for policy development and implementing new infrastructure. The level of new investment in clean sustainable energy sources will be another indication of the impact this project will have on the region. Additional take up of optimal EERE mix in smart grid, micro-grid applications in other APEC economies stemming from this project would be considered as achieving the project’s objectives. 

Information, Mode of Collection and success indicators:  

Collected information to assess progress and impact

Success indicators

Mode of Collection

Modelling scenarios reflecting the project’s outcome

Model delivered the expected socio- and techno economic results as a framework for a low carbon, low cost energy supply solution for emerging cities such as Bitung.

Interviews with selected stakeholders, including participating from other APEC economies and survey results from outcomes workshop participants.

·     Use of developed techno and socio- economic model

·     Use of designed website to communicate project’s outcomes

· Model is used by local university and further developed.

· Website is developed and continuously maintained and updated

·  Contracted modellers will educate the local university staff in using and further developing the model. They will have a good insight on the level of understanding and capability of local university staff in using the developed model.

· Contracted PM and website developer will develop the website design together with university staff and teach ongoing maintenance. Continuous monitoring of website will ensure ongoing set quality of website.

Implementation of project recommendations

Policy makers accept action plans suggested by the PCT, resulting in 60 – 80 % uptake of project’s recommendations influencing local and international (APEC) infrastructure decision making and policy development

Interviews with selected stakeholders, especially the local government, as well as experts from other APEC economies.

Gender Impact Measurement

Gender-fair involvement in all steps of the project, targets 40-50% of workshop participants to be female, Project team will consist of 30 – 50% females.

Focus on inviting female participants to workshops. Attendance sheet as evidence of female representation. Preference to female contractors as part of project team.

Timely project management

Finishing project on time and on budget

Gantt Chart

Workshop Participants’ feedback

Participants’ satisfaction rate

Post workshops surveys and targeted interviews

Completion of the activities

. Number of workshop participants, good APEC cross section

·  Summary Reports Completed

·  Project on time/budget

·   Attendance Sheet

·   Reports Review

·   Gantt Chart

Fund disbursement

·   Full fund utilization

·   Financial Reports

Linkages

This project will progress to the next level of granularity of the previous projects by APEC Energy Working Group’s Energy Smart Communities Initiative (ESCI) on Low Carbon Model Town (LCMT). i.e. Yujiapu CBD, Tianjin, China (2011), Koh Samui, Thailand (2013), Da Nang, Viet Nam (2014), San Borja, Lima, Peru (2016), Bitung, North Sulawesi, Indonesia (2016), and Mandaue, Cebu, The Philippines (2017).

The project will be carried out in collaboration with Bitung, Indonesian, and international partners (industries, educational institutions, Indonesian energy and planning ministries, and international agencies, including Green Growth Institute and the International Energy Agency, to optimize the outcome. Due to interactions between food (and food waste), energy supply, and the seasonal impact of tourism, synergies will be achieved through integration with APEC Policy Partnership on Food Security (PPFS) and Tourism WGs.

By addressing energy, a primary driver of economic activity and development, this project will seek active cross-fora collaboration with APEC’s PPFS, OFWG, TWG,  APCC on sustainability of the energy system planning, HWG, on the impact of energy planning and waste management on healthcare improvement, APEC SME Crisis Management Center, on the energy solution affordability and consumer behavior for investors’ risk analysis and with Energia/IUCN/PPWE for the impact of the energy solutions and potential job creations on women’s wellbeing.

All member economies are beneficiaries of the project outcome and workshops as a generic approach will be pursued to address Low Carbon Model Town (LCMT) development at any geography and jurisdiction in APEC region and beyond.

Sustainability

The project will have substantial long-term impact on APEC EWG and related APEC fora, even after project completion. Fundamental and long-lasting contribution can result through the project in focusing on renewable energy and energy efficient energy supply solutions in an innovative and smart micro-grid application for future electrification projects and urbanising APEC regions. Recommendations will be disseminated via action plans and guidelines. This will support and promote energy efficiency and sustainable communities as stipulated in the Energy Working Group’s Strategic Plan 2014-2018.

Under the Integrated energy system planning of the pilot project/test bed project, a couple of measures will ensure that recommendations stemming off this project will be implemented in the local community and Indonesia wider context as well as in the wider APEC economies where appropriate. The following measures should ensure the sustainability:

1)   An in-depth stakeholder engagement and collaboration process will be established to ensure capacity building and ownership by project stakeholders beyond the project duration. The PCT will develop a generic list of stakeholders for this process, which can be used and amended in each APEC economy – all levels of government departments in charge of energy supply and demand, International organisations such as the IEA, APEC, ADB, the Worldbank, GGGI, GIZ, USAid and other international aid organisations, current fossil fuel energy supply organisations, future renewable energy suppliers, ESCOs. This list can be used as a guideline for future APEC projects and expanded/amended where necessary.

2) Training of the local workforce through collaboration with the tertiary sector e.g. universities and other research bodies as well as NGOs and the communities themselves. The PCT has already established good working relationships with the local government, communities and the university. The Mayor of Bitung Max J Lomban SE has invite Dr Ariel Liebman numerous times to present on his work of developing a sustainable energy future for Bitung and the SEZ. The university participates in the AIC activities and will be the fundamental cornerstone for ongoing development of the model and capacity building of the local workforce. The website development will be funded by the local university with the help of the local government and could also be used to attract future foreign investment in the region. The further development of the model and website development and ongoing maintenance is part of the project’s capacity building efforts for the region.

3)  Establishment of ongoing networks and support functions across the APEC economies via the website for information exchange – details need TBD during the workshops.

Project Overseers

Monash University will manage the ‘Integrated energy system planning …pilot project/test bed project’, with the main contacts:

Dr Ariel Liebman Tel:  +61(0)3 9903 1970     E-mail:  ariel.liebman@monash.edu

As Deputy Director of the Monash Energy Materials and Systems Institute (MEMSI)  Dr Ariel Liebman leads Monash's Digital Energy initiatives. He brings together researchers from across disciplines such as Data Science, Optimisation and Electrical Engineering to identify ways to optimally integrate new and renewable technologies into the energy system. Ariel holds a PhD in Physics from the University of Queensland and a Masters in Physics from Auckland University. He has published on various aspects of the electricity industry including impacts of emission trading, real-options investment, and wholesale price forecasting.

Dr Liebman oversees the Australia Indonesia Centre Energy Cluster directing a $2.8 million research program in Microgrids and Energy System transition modelling in collaboration with Indonesian universities, the government and NGO’s. The program tackles the challenges of integrating distributed storage and renewables into energy system investment planning

Specifically, Dr Liebman’s program collaborates with the Institute of Technology, Bandung, and the Bogor Agricultural Institute and in collaboration with the Government under an MOU with the Ministry of Energy and Mineral Resources of Indonesia around energy resource and technology cost mapping. He has also established a collaboration with the City of Bitung and Sam Ratulangi University in Manado (North Sulawesi) and is working with CER Asia (http://www.cerasia.org). In Australia Dr Liebman also leads the $15 million Monash Campus Microgrid transformation program.

Dr Liebman also works with the energy industry providing insights based on a unique mix of research and commercial experience and has advised energy utilities across Australia including Energy Australia, United Energy, ERM Power, Ergon Energy, and others.

Cost Efficiency

Not Applicable.

Drawdown Timetable

Not Applicable.

Direct Labour

Contractor – Project Management and overall stakeholder engagement including APEC communication, workshop coordination, website design and development, and report deliveries:

General duties:

- Project-manage the entire project;

- Establish and ensure ongoing working relationships with all stakeholders;

-  Provide input into the modelling on energy efficiency and renewable energy topics;

-  Manage the modelling team to ensure project is on time and on budget;

-  Develop and deliver the Discussion Paper, ensuring involvement from all stakeholders;

- Ensure translator services as a benefit to more than one economy

-  Together with the local university, develop the website to publish outcomes reports and open source modelling tools.

-  Organise and deliver workshops (including facilitation plan, logistics plan, invitee list, etc.)

-  Develop and deliver Final Outcomes Report to be published on APEC-, Sam Ratulangi University- and AIC-websites

Total hours: 298h/42days
Potential contractors: tbc

Contractor – Data collection and socio- and techno- economic modelling, stakeholder engagement in Indonesia and policy advice:

General duties:

- In collaboration with the project manager establish working relationships with Indonesian and local stakeholder groups to ensure accurate data is fed into the model.

-   Establish an overview of relevant data-sources collection methods for the modelling process

-  Undertake the socio – and techno-economic modelling and demand forecasting

-   Energy resource mapping

-   Energy Technology cost assessment

-   Generation and network investment planning

-   Present the modelling outcomes

-   Prepare and present policy advice to the Outcomes Workshop and local and APEC economies policy makers 

Total hours: 321/46days, tbc
Potential contractors: tbc 

Note: Approval to split contracts between two different entities will be sought during implementation in accordance with the requirements set out in the guidebook 12-24 to 12-29, on the grounds that the two different tasks being contracted require significantly different skillsets that no supplier or expert will be able to offer jointly.

For example, the modelling and scenario development requires a specific skill set which is technical and a specific area of expertise. This skill set will not provide the project management, stakeholder engagement, specific energy efficiency and renewable energy know how as well as policy expertise that will be expected of the other contractor.

Waivers

Not Applicable.

Are there any supporting document attached?

No 
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