Project Title

Capacity Building for Managing Single Online Portal for Regulatory Information 

Project Year

2017   

Project Number

EC 07 2017A 

Project Session

Session 2   

Project Type

Standard 

Project Status

Project in Implementation   
View Budget TableView Budget Table
|
PrintPrint

Project No.

EC 07 2017A 

Project Title

Capacity Building for Managing Single Online Portal for Regulatory Information 

Project Status

Project in Implementation 

Publication (if any)

 

Fund Account

APEC Support Fund 

Sub-fund

ASF: Renewed APEC Agenda on Structural Reform (RAASR) 

Project Year

2017 

Project Session

Session 2 

APEC Funding

81,933 

Co-funding Amount

256,600 

Total Project Value

338,533 

Sponsoring Forum

Economic Committee (EC) 

Topics

Structural Reform 

Committee

Economic Committee (EC) 

Other Fora Involved

 

Other Non-APEC Stakeholders Involved

 

Proposing Economy(ies)

Indonesia 

Co-Sponsoring Economies

Malaysia; Mexico 

Expected Start Date

01/11/2017 

Expected Completion Date

31/12/2018 

Project Proponent Name 1

Tri Hidayatno 

Job Title 1

Deputy Director, APEC and Sub-Regional Economic Cooperation 

Organization 1

Coordinating Ministry for Economic Affairs 

Postal Address 1

Jl Lapangan Banteng Timur No. 2-4, Jakarta Pusat, Indonesia 

Telephone 1

62-21 3521849 

Fax 1

Not Applicable 

Email 1

thidayatno@gmail.com 

Project Proponent Name 2

Not Applicable 

Job Title 2

Not Applicable 

Organization 2

Not Applicable 

Postal Address 2

Not Applicable 

Telephone 2

Not Applicable 

Fax 2

Not Applicable 

Email 2

Not Applicable 

Declaration

Tri Hidayatno 

Project Summary

The process of integration into a national single online portal for regulatory information in Indonesia (JDIHN) to provide easy, fast, accurate and comprehensive access of regulatory information is currently ongoing with an aim of full integration of all central government ministries and agencies by the end of 2017. Integration at the local government level under Indonesia’s complex decentralized governance structure varies depending upon rate of IT access and adoption at local levels, technical competencies and resources. 

To help achieve this goal, substantial capacity building assistance is needed to train all levels of officials involved in realizing the JDIHN. In this connection, a follow-up APEC project assistance is urgently needed to raise the skill level of central and local government officers responsible for developing, managing and maintaining the system to achieve its goal of a single national information portal for legal and regulatory measures at all levels of governments.

Relevance

The Government of Indonesia is committed to set up a National Legal Documentation and Information Network (JDIHN) for easy access to all legal and regulatory information in a nation-wide online website portal. This activity is implemented across all central government ministries, agencies and local governments. The progress of implementation varies due to the complex and highly decentralized governance in Indonesia. The key challenges in the complex integration lie in consolidating information and integration at each level of central level ministries and agencies, local governments and agencies.

Measures to remove regulatory obstacles to regional trade and investment have become increasingly central to APEC activities.  In the Honolulu Leaders’ Declaration 2011, in Appendix-D, Strengthening Good Regulatory Practices, Leaders called on all APEC economies to take steps in the rulemaking process by: (1) ensuring internal coordination; (2) assessing the impact of new and existing regulations; and (3) conducting public consultations. In 2013, Leaders has also encouraged economies to take specific actions to develop, use or strengthen the implementation of the three Good Regulatory Practices identified in 2011, and note three optional tools used by some economies to help achieve this goal including 1) single online locations for regulatory information; 2) prospective regulatory planning; 3) periodic reviews of existing regulation.

In addition, in 2014, APEC Leaders in Beijing, China, stated “to meet our objective of strengthening the implementation of good regulatory practices, we will further enhance communications, exchanges and sharing experiences, and foster an open and transparent regulatory environment in our economies, according to individual economies’ needs and circumstances”.

Also, the Renewed APEC Agenda for Structural Reform (RAASR) strives to stimulate balanced and sustainable growth and reduce inequality, goals that can be achieved with single portal online.

The implementation of this project,” Capacity Building for Managing Single Online Portal for Regulatory Information” will contribute to the implementation of APEC Leader’s mandate on Good Regulatory Practices in Indonesia and in other APEC Economies. The project will also contribute specifically to the Implementation of Law revitalization in Indonesia. Furthermore, this project also can be utilized as a reference by APEC Member Economies.

This project considers as Rank 1 (Projects that demonstrate a direct link to promoting regional economic integration via free and open trade and investment) specifically relating to structural reform and to help implement Indonesia’s IAP structural reform priorities under RAASR.

Objectives

The project is a follow-up phase of an earlier APEC project for the Capacity Building Program to Facilitate the Development of Single Online Portal for Regulatory Information in Indonesia. The evaluation of the previous project showed the interest, relevance and skills transferred during the implementation in the second half of 2015.

The objective is to train and assist officials from central and local government throughout Indonesia on how to integrate their website to the Ministry of Law and Human Rights’ on line regulatory portal to provide better access on regulatory information.

The project will also contribute to the national program on Open Government Indonesia to promote transparency, accountability, public participation and innovation.

This project will significantly enhance efforts by Indonesia to ensure regulatory reform is undertaken though open and transparent processes that ensure the benefits of these reforms are shared by stakeholders and disruption to members of the public caused by reform activities is minimized. The outcome that will be delivered through this project will also be available for APEC Member Economies facing similar regulatory reform challenges.       

The key objectives of this follow up program are as follows;

a) Capacity building assistance in development, consolidation and integration of legal and regulatory information into the perspective’s authority’s database, integration into JDIHN;

b) Advisory support for the design for easy maneuverability, management, maintenance, access to and sustainability of database including periodic uploads to reflect up to date legal and regulatory changes at respective levels, and

c) Develop a guideline on incorporating into the database to allow feedbacks on legal and regulatory measures impacting on overall community.

Alignment

Leaders have stated in 2013 that the single locations for regulatory information create a more transparent economic and commercial environment in their economies, which in turn facilitates greater trade and investment, improves compliance, and increases economic growth and employment. By employing the information technology, governments can drive down the costs of developing and proposing regulations and facilitate the public consultation process.

This project supports the achievement of those commitments by engaging with national and sub-national government agencies responsible for publishing, maintaining and updating legal information to help ensure that the regulatory information environment develops in a user-friendly and information-rich manner.

This project supports the APEC-Economic Committee in improving regulatory practice in the region including taking the lead on implementing ANNSR, and in turn, RAASR that seek economies to develop individual action plans to reduce behind-the-border barriers and promote balanced, inclusive and sustainable growth.

This project will contribute to the EC Regulatory Reform Agenda, to ensure the internal coordination of regulatory work, to assess regulatory impacts of reform and conduct public consultation. Moreover, in 2013, Leaders have also identified tools to achieve those objectives, including a single online location for regulatory information, which can assist all government agencies and regulators perform their regulatory work and cooperate with one and another on regulatory issues.

TILF/ASF Justification

The project helps to advance Indonesia’s priorities under RAASR work plan. In particular, the project contributes to promoting regional economic integration and is directly linked to the RASSR Pillar on Open, Transparent & Competitive Markets.

The project seeks to train, educate and socialize 100 (a hundred) of stakeholders on how to integrate web and to promote transparency and efficiency by providing easy access to all regulations from both central and local governments. Stakeholders from private sectors, academics, and NGOs will also be invited and/or participated as speakers/trainers.

This project will significantly enhance efforts by Indonesia to ensure regulatory reform is undertaken though open and transparent processes that ensure the benefits of these reforms are shared by stakeholders and disruption to members of the public caused by reform activities is minimized. The outcome that will be delivered through this project will also be available for APEC Member Economies facing similar regulatory reform challenges.

Beneficiaries and Outputs

Outputs: The project expected to deliver output as follows:

Preparatory stages and activities

1)  Establishing committee and organizing committee

2)  Appointing a local consultant

3)  Developing a training module

4)  Series of meeting

5)  Training workshop

The Local Consultant will prepare the initial draft of training modules. The draft then will be presented in the series meeting in the form of focus group discussion. The internal meeting will invite practitioners, experts, and officials form Ministry of Communication and IT to asses, gather inputs and comments of the draft of training modules before it will be used to educate the members from local governments.

3 Days training workshops in 4 major part of Indonesia. Workshop aimed to provide information, requirements, tools, support and technical assistance for JDIH members from local governments to develop their website as well as to provide all necessary requirements for members who already have the website.  Given that there are 900 hundreds JDIH network members from all level of governments (Provinces, Regencies, Cities) in Indonesia, the organizing committee considered to deliver the activities in 3 major areas, in Western, Central and Eastern part of Indonesia to ease the transportation cost and to encourage every network member to participate in the training and workshop. After completing the workshop in 3 areas, the Organizing committee consider to arrange once workshop as national scale which take place in Yogyakarta.

Evaluation will be based on the quality and usefulness of the training workshop, assessed by means of an evaluation form to be filled by the workshop participants, the feedback and comments by APEC Economies at Economic Committee meetings (throughout the whole project), the reference made to conclusions and recommendations of the workshop in other for a, the number of downloads of presentation materials or conclusions and recommendations of the workshop (if feasible). Success would be reflected by the raised capacity building of member of JDIHN.

A report will be produced after the activities as one of its outputs. This report will be composed of the following, but not limited to, sections: introduction of the project; briefings of the presentations, including case studies (if any); briefings on discussions; suggested recommendations made by participants.  This report will be used as, among others, performance and accountability report to the minister on the implementation of the Ministerial Regulation, as a reference in a follow-up government’s monitoring and evaluation program to be conducted 2018, and to be distributed to all stakeholders for their references.

Outcomes: The existence of ITC-based legal information that integrates all existing legal products in the database of each JDIH members, thus all legal products owned and input by each JDIH members could be accessed through this single online portal of regulatory information (www.jdihn.id).

To implement Ministers of Law and Human Rights’ regulations, officials from central government will gain skills and all necessary requirements to standardize legal administration, to provide faster and easy access to the public by integrating all regulatory information in a single online location to all central government agencies by 2018.

Beneficiaries: The main beneficiaries of this project will be all 900 JDIH members in all level of government agencies throughout Indonesia along with academia, local-government watchdogs, civil society organizations, and local government associations.  Academics and Business stakeholders and public at large will gain easy access to all regulatory information’s. The portal will also serve as the main gateway to access all ministries/agencies websites, and in the future, it will also provide draft regulations from central and local governments to gain comments from the public. The portal will also be served as the foundation for all activities related regulatory reform in Indonesia.

Dissemination

A report that factually summarizes the proceedings of the workshop and includes all documents and presentations presented at the workshop for which the project overseers have permission to reproduce, will be made publicly available on website : www.bphn.go.id. and whenever possible in the website of the sponsoring APEC economies and all document will be comply with the APEC publication, copyrights and APEC Logo guidelines..   The project overseers will also explore whether other sources of project dissemination may be available, including possibly having the report posted on the web-sites of other relevant organizations.

Target audience:

- Officials responsible in legal bureau units which also a member of National Legal Documentation and Information Network who responsible for providing and maintaining legal information and documentation.

- Business stakeholders from APEC and non-APEC economies, Multilateral organizations, public and private public policy organizations of APEC member economies.

-  The activities will engage stakeholders through exploring their inputs and comments on essential aspects of providing necessary requirements to provide better access for legal information to the public.

Gender

Indonesia has made important and significant progress in enhancing the participation of women in economic and community activities ranging from small and medium enterprises to the development of public policy and business management at a economy level.

Participation of women will be encouraged by urging all stakeholders to give priority for women to actively participate in all activities throughout the project. Women have been actively involved in the conceptualization and development of this project. In training workshop to develop ANSSR Projects held in Kuala Lumpur 2013, participants by women from Indonesia equaled around 50%.  In the previous Indonesia’s ANSSR Project in 2013 to develop Public Consultation Guidelines, participation by women equaled around 50% on both experts and participants.

At the very least, there will be one female speaker in the workshop. At the same time, all reasonable efforts will be made to ensure that two or more women will speak at the workshop.

Work Plan

Time

Tasks

Deliverables

November 2017 – February 2018

Establish Task Force

The Head National Law Development Agency, Ministry of Law and Human Rights will establish and lead a task force, consisted of officials from ministry of human rights and related ministries. The task force main duty is to lead the delivery of the project, engage with contractors and organize all activities.  The Consultant will develop the training modules and participate in training & workshop activities. 

Output: Contracts, Timeline, Training modules 

April 2018 – May 2018

Capacity Building – Region Workshop

Conduct capacity building activities, including workshops and trainings. Capacity building/training for local government officers in three different regions (western, middle and eastern part) of Indonesia involving members of the JDIHN network 

May 2018

Capacity Building – National Workshops

Capacity building/training for central government officers

June-July 2018

Submission of project report

Output: Agendas, presentations, participants list, report 

Risks

Risk

Description

Mitigation

Speakers

Selection of most suitable and prominent experts with vast experience

Early consultations and discussion with stakeholders to identify prominent speakers have been conducted since January 2017 

Cancellation of speakers

An ample options of speakers will be notified to cope with early and late cancellations 

Participants

Not reach minimum attendance

Early notification to all members since last year about the forthcoming activities so they can allocate budget for travel 

Not able to understand the presentation of materials

Distribute softcopy of presentation materials before the workshop/training 

Passively engage in the discussion

Identify a good talkative moderator who can urge participants to actively participate in the discussion 

Leave before the workshop finished

Keep participants travel administration documents until all activities are finished

Logistic and facilities

Restricted selection based on capacity and budget

Early reservation and planning

Low quality of training modules leading to unsatisfactory results in terms of project impact

Carefully evaluate the training module designed by Local Contractor and identifying any possible improvement in advance.

Project delay due to the numerous workshops being conducted back to back

The project is designed by a realistic project plan and deadlines. In addition, PO will work closely with stakeholders to ensure timeliness. 

Not getting suitable representation for the Workshop

An earlier reservation will be made to ensure the availability of the desired place

Monitoring and Evaluation

The success of this project will depend on the percentage of targeted participants who attend the training and the usage of information provided on the training. Also the number of government institutions who link to the national portal after the training.

The results will also be monitored and reviewed by means of communicating directly to the ministries/agencies and with local governments. This will be conducted by monitoring and evaluation (money) program used by the central government to monitor, evaluate and assess how the national development agenda be informed and implemented by local governments. Money Program will be conducted by organizing series of meeting/interview/discussion with officials from both central and local government on how they implement, what progress has been achieved, and what the challenges and obstacles they might face. 

No.

Activity

Venue

date

JDIH members

Expected Participants

1.

Regional Workshop

Medan

1st week of April

Members from western part of Indonesia (Sumatera, parts of Borneo and  Java)

135

2.

Regional Workshop

Lombok

3rd week of April

Members from eastern part of Indonesia (Moluccas and Papua)

135

3.

Regional Workshop

Ternate

1st week of May

Members from eastern and Central part of Indonesia (Celebes, Bali, Nusa Tenggara and parts of Borneo) 

135

4.

National Workshop

Yogyakarta

3rd week of May

Members from Central Government

135

An evaluation form will be prepared and distributed to all participants as well as the speakers, moderators and experts to assess the effectiveness of the activities with respect to the relevance on the topics, presentations by speakers, ideas generated, overall impact and suggestions for further improvement for future projects. The Task Force will compile all comments and reflect them into the final report, which will be submitted to the APEC Economic Committee for consideration. 

The report and all documents will be made available to participants and the APEC Secretariat, as well as uploaded to APEC Publication Database. The draft report on the outcome of the activities will be sent to APEC Secretariat for review before finalization.

Linkages

The training workshop is a capacity-building initiative aimed to provide information, requirements, tools, support and technical assistance for JDIH members from local governments to develop their website as well as to provide all necessary requirements for members who already have the website. The workshop outcomes will be presented to the Economic Committee by a written report. At the same time, the workshop’s report (including summaries of the proceedings, presentations, and related materials) will be made available to members in electronic format, to enable easy and widespread distribution within their economies.

This project builds on previous efforts of the Economic Committee to build awareness of government’s website on single portal. Enhanced understanding of the important national single portal can provide better access on regulatory information.

This project will build on previous APEC work on good regulatory practices in a range of previous fora activities which include:

1)  The OECD’s Draft Regulatory Reform Review of Indonesia 2012 which found that ministries and local governments do not maintain easily accessible records regarding the public reports and outcome, and that there are no formal guidelines for consultation with affected parties in the regulatory decision making process.

2) The previous recommendation from ANSSR project on Developing Guidelines on Public Consultation Mechanism in Indonesia 2013, that all governments’ website related to regulatory information should be linked and integrated into a the soon to be developed portal. The portal will serve not only to provide regulatory information but also to publish draft regulations where public could be engaged and monitored the development of draft regulation.

3) The project is a direct follow-up to the previous project for the Capacity Building Program to Facilitate the Development of Single Online Portal for Regulatory Information in Indonesia which showed big interest from the participants and fits with APEC and EC priority to implement RAASR for 2016-2020.

Sustainability

Following implementation of this project, the task force will take a number of steps to ensure the sustainability of efforts to monitor the integration and maintaining the portal on both national and sub-national level, by conducting annual meeting to maintain communication with all stakeholders and to identify future activities, such as studies or follow up project.

Under the section on Work Plan, it mentions that this project will “encourage and to facilitate all stakeholders to use the guidelines.

Project Overseers

Mr. Tri Hidayatno is a Deputy Director for APEC and Sub Regional Economic Cooperation of the Coordinating Ministry for Economic Affairs of Republic Indonesia. He has been handling the portfolio since 2007. He works closely with other government agencies, sub-regional organizations, and private sector counterparts to develop and manage the economic cooperation especially for Indonesia-Malaysia-Thailand Growth Triangle (IMT-GT) and Brunei Darussalam-Indonesia-Malaysia-Philippines East Asia Growth Area (BIMP-EAGA).

Cost Efficiency

Not Applicable.

Drawdown Timetable

Not Applicable.

Direct Labour

Consultant: will develop training modules and work with speakers and discussants in drafting, revising and finalizing agenda, trainer and speakers in trainings and workshops, writing reports; note taking, working as a coordinator in all substantive matters.

Administrative staff: assisting consultant (logistics, clerical and paperwork), working since project started, seek APEC Funding.

Technical staff: handling clerical works, logistics arrangements and invitations for the task force and preparation for 4 training/workshops.

Waivers

Waiver

Justification

Waiver for advance payment

Travel airfare, per diem for speakers, participants – to encourage participation in the project.

Waiver to include lunch for trainings and workshops in the meeting package

Almost all of participants from government agencies are non-funded.  Moreover, there are only slight differences of rates between including and excluding lunch in the meeting package.

Are there any supporting document attached?

No 
Attachments
Version: 2.0 
Created at 17/01/2018 16:11  by Lucy Phua 
Last modified at 17/01/2018 17:07  by Lucy Phua 
Version HistoryVersion History

Project No.

Project Title

Project Status

Publication (if any)

Fund Account

Sub-fund

Project Year

Project Session

APEC Funding

Co-funding Amount

Total Project Value

Sponsoring Forum

Topics

Committee

Other Fora Involved

Other Non-APEC Stakeholders Involved

Proposing Economy(ies)

Co-Sponsoring Economies

Expected Start Date

Expected Completion Date

Project Proponent Name 1

Job Title 1

Organization 1

Postal Address 1

Telephone 1

Fax 1

Email 1

Project Proponent Name 2

Job Title 2

Organization 2

Postal Address 2

Telephone 2

Fax 2

Email 2

Declaration

Project Summary

Relevance

Objectives

Alignment

TILF/ASF Justification

Beneficiaries and Outputs

Dissemination

Gender

Work Plan

Risks

Monitoring and Evaluation

Linkages

Sustainability

Project Overseers

Cost Efficiency

Drawdown Timetable

Direct Labour

Waivers

Are there any supporting document attached?

hdFldAdmin

Project Number

Previous Fora

Secretariat Comments

Reprogramming Notes

Consolidated QAF

Endorsement By Fora

PD Sign Off

Batch

Forum Priority

Committee Ranking Category

Committee Priority

PDM Priority

Priority Within Funding Category

Monitoring Report Received

Completion Report Received

PMU Field 1

PMU Field 2

PMU Field 3

On Behalf Of

Proposal Status

Originating Sub-Forum

Approval Status
Attachments
Content Type: Standard Proposal
Version:
Created at by
Last modified at by
Go Search