Project Title

Earthquakes and Waterfloods Monitoring System with the Application of the Internet of Things (IoT) 

Project Year

2017   

Project Number

TEL 01 2017A 

Project Session

Session 1   

Project Type

Standard 

Project Status

Project in Implementation   
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Project No.

TEL 01 2017A 

Project Title

Earthquakes and Waterfloods Monitoring System with the Application of the Internet of Things (IoT) 

Project Status

Project in Implementation 

Publication (if any)

 

Fund Account

APEC Support Fund 

Sub-fund

ASF: Human Security 

Project Year

2017 

Project Session

Session 1 

APEC Funding

58,100 

Co-funding Amount

24,900 

Total Project Value

83,000 

Sponsoring Forum

Telecommunications and Information Working Group (TELWG) 

Topics

Telecommunications and Information 

Committee

SOM Steering Committee on Economic and Technical Cooperation (SCE) 

Other Fora Involved

 

Other Non-APEC Stakeholders Involved

 

Proposing Economy(ies)

Russia 

Co-Sponsoring Economies

Brunei Darussalam; China; Korea; Mexico; Papua New Guinea; Chinese Taipei 

Expected Start Date

01/07/2017 

Expected Completion Date

31/12/2018 

Project Proponent Name 1

Natalie Kulieva 

Job Title 1

Senior Expert, Department of International Organisation 

Organization 1

Ministry of Telecom and Mass Communications 

Postal Address 1

7 Tverskaya str., Moscow, 125375, Moscow 

Telephone 1

7-495 7718000 Extension 8764 

Fax 1

Not Applicable 

Email 1

n.kulieva@minsvyaz.ru 

Project Proponent Name 2

Not Applicable 

Job Title 2

Not Applicable 

Organization 2

Not Applicable 

Postal Address 2

Not Applicable 

Telephone 2

Not Applicable 

Fax 2

Not Applicable 

Email 2

Not Applicable 

Declaration

Natalia Kulieva 

Project Summary

The project aims at maintaining the basis for a monitoring system of earthquakes and waterfloods, through the application of the Internet of Things (IoT). Cooperation on the data proceeding through synchronization of the data that is received from the existing monitoring systems and IoT detectors will help to detect emergency (earthquakes and waterfloods) signals on the earliest stages and considerably increase predictability of the existing systems. It would reduce damage of property and number of victims that occur in result of earthquakes and waterfloods as people, who are warned about an emergency earlier, have more chances to rescue themselves. It will help:

·  Increase effectiveness of the decision making in ICT sphere;

·   Share best practices and coordinate actions at the seminar and through coordination of actions among stakeholders, participating in the project’s implementation in the intersessional period between TELWG meetings; and

. Develop a unified selection and application of the IoT technologies strategy in the current monitoring of the global natural and technogenic processes systems that would meet the requirements of all member economies.

Relevance

Since APEC establishment, member economies have always put a premium on ICT implementation for reducing material and human losses in result of emergencies. Unfortunately, today these questions are still as important as they were then. Thus in the APEC Leaders’ Declaration 2015 it was noted: “We recognize that our region, located in the Pacific Ring of Fire, is particularly vulnerable and exposed to disasters. We face typhoons, earthquakes, volcanic eruptions, rising sea levels, and pandemics, the impacts of which are magnified by our densely populated cities. It has become a “new normal” for us to face natural disasters of increasing frequency, magnitude and scope, and their resulting disruption of the increasingly integrated and interlinked production and supply chains”. The same issue was considered during the 2nd Global Forum on Emergency Telecommunications (GET-2016) that was held in Kuwait City on 26-28 January 2016. In 2015, APEC adopted APEC Disaster Risk Reduction (DRR) Framework that supports the Sendai Framework for Disaster Risk Reduction 2015-2030, adopted by the United Nations (UN).

However, active efforts taken by APEC members lack effectiveness if emergency, triggered by global natural process, for example an earthquake or a waterflood, occurs. This happens due to low predictive potential of the existing monitoring systems and their low effectiveness. As a result, every emergency, for instance the strong earthquake, throws residents and administration of this region off their guard and causes huge material and human losses. That is why increasing predictive potential of the existing monitoring systems through the application of new ICT technologies, in particular IoT is vitally important for all APEC economies. It must be emphasized that the proposed system starts working before an earthquake or a waterflood occurs, therefore the use of Wi-Fi as a mean of communication is appropriate. The developed methodology of the IoT implementation for the earthquakes and waterfloods monitoring system will considerably increase the predictive potential of the existing monitoring systems thus logically reducing damage to the supply chains and business operation. Modified systems will provide early information, required for preventive measures. Results of the project will be applicable not only to earthquakes and waterfloods but also for other types of emergencies, such as typhoons, volcanic eruptions, rising sea levels and technogenic catastrophes.

The project correlates with Rank 1 “Emergency preparedness and disaster management, including activities relating to the efficient movement of capital, goods, services and people as well as the APEC Disaster Risk Reduction Framework” and Rank 2 “Secure growth. Strengthening growth security through disaster risk reduction to enhance resilience against natural calamities”. This underpins the importance of the project to the APEC region.

Objectives

The results of the project will include workshop organization and preparation of the Final Report that will provide analysis of the best practices for emergencies prediction with the use sensors, based on ICT. Russian Federation is expected to provide the results of its research in this field and practical outcomes of the project implementation. EPWG members will be invited to participate in the workshop and exchange their experience. The Workshop will propose to include the appeal to member economies to use IoT-based sensors to considerably increase (to the economic level) predictive potential of the existing global processes monitoring systems, particularly earthquakes and waterfloods in the APEC economies. One of the expected outcomes of the project is a preparation of the methodology for the elements of the hybrid system creation in the interested member economies and the development of recommendations on how to use specific types of IoT as detectors that are more sensitive to the global emergency warning signals.

Alignment

The project meets the Leaders’ Declaration 2013 (Institutional connectivity part), Saint-Petersburg Sectoral Ministers Declaration 2012 (“We acknowledge the importance of the continuing development of the Asia-Pacific Information Society (APIS) to facilitate the implementation of internationally harmonized goals in the field of social and economic development”, “We acknowledge that frequent natural disasters, such as typhoons, earthquakes and tsunamis, cause severe damage to member economies. ICT plays a vital role in early warning, relief, rescue and disaster mitigation as well as reconstruction efforts. We encourage the cooperation of member economies to improve disaster response and recovery through the development of ICT and promotion of appropriate systems and technologies, including cloud computing and sensor networks. We welcome the initial steps taken by TEL to discuss a new paradigm for people rescue in cases of any disasters and emergencies. We support the goal of increasing human safety through the use of ICT”, “We recognize that the digital divide in the APEC region remains a challenge for the society to reap the full benefits arising from ICT”, as well as Leaders’ Declaration 2015, point b. The project also meets the goals of APEC Disaster Risk Reduction Framework (Annex A to the Ministerial Declaration 2015), which was introduced on the 9th Senior Disaster Meeting and endorsed by APEC Annual Ministerial Meeting 2015 (The Philippines, Manilla).

The project meets the APEC TELWG Strategic Action Plan: 2016-2020 with regard to “Explore ways ICTs can address emerging challenges such as disaster risk reduction and management, social responsibility, and help foster resilient, diverse, inclusive, and prosperous economies”, “Collaboration within the APEC groups - provide thought leadership and coordination of, as well as secondary advice on ICTs related activities within APEC”, “Promote innovation and value creation in ICTs”, “Enhanced physical connectivity. Promote diversity in the use of ICTs”, “Enhanced online connectivity. Promote the Internet of Things (IoT) and application-to-application connectivity” and “Cross-fora collaboration” (with APEC EPWG).

TILF/ASF Justification

Reduced number of losses from earthquakes and waterfloods and other emergencies and technogenic catastrophes that regularly occur in the APEC region will have positive impact on trade in the APEC region, since the implementation of the proposed methodology for increasing predictive potential on the earthquakes and waterfloods monitoring systems will allow take preventive measures for the reduction of the scale of damage to infrastructure, enterprises and for people evacuation. This, in turn will allow partially or entirely preserve integrated and interconnected production and supply chains. Moreover, raised predictive potential of the existing monitoring systems with the use of sensors, based on the IoT will allow APEC economies to invest those considerable financial resources, which were provided or reserved for recovery from emergencies, into their prediction and preventive measures for disaster risk reduction timely application. Furthermore, the implementation of the proposed technologic solution will not require considerable material and financial means, which is important for both developed and developing APEC economies. Moreover, developing economies, which are interested in the testing of the proposed system on their territories, will be provided with the required technical consultations.

Beneficiaries and Outputs

Outputs: The project will:

˗ collect data on earthquakes’ and waterfloods’ signals based on the analysis of global natural processes information in the APEC region through the questionnaires that will also define data collection;

˗ collect data on sensitiveness of some IoT to the specific types of the emergency signals;

˗ conduct a one day workshop;

˗ provide an opportunity for APEC economies cooperation on the IoT application in order to significantly increase predictive potential through the use of hybrid signals indicators;

˗ develop a methodology for creation of the elements of the hybrid system on the interested member economies’ territories;

˗ develop recommendations on how to use specific types of IoT based elements as detectors that are more sensitive to the emergency warning signals;

˗ prepare a report on IoT application for improvement of the existing earthquakes and waterfloods monitoring systems;

˗ build support for the realization of DRR Framework.

The final Report will be prepared for ICT policy makers in the APEC region. The report will comprise results of the data analysis and recommendations on how to implement IoT in disaster management strategies in APEC economies. During the period of project implementation semi-annual and annual reports on the project implementation will be prepared and circulated among the economies. In case of successful project implementation we will continue to carry out studies on the issue and therefore support and improve the realization of DRR Framework.

Outcomes: One of the project outcomes is the acknowledgement of member economies that considerable increase of the predictive potential of the existing earthquakes and waterfloods systems, with the use of ICT is not only possible from the technical perspective, but also effective. Based on this conclusion, it will be possible to provide recommendation on the creation of such systems in member economies and conduction of the relevant studies on the development, selection and production of the IoT sensors. Moreover, studies on the proposed methodology of implementation and\or improvement of the monitoring systems for other types of emergencies. This, in turn, will change the approaches to the monitoring of global processes that cause emergencies and will allow developing more effective preventive measures for disaster risk reduction. 

Beneficiaries: Beneficiaries of the project are all APEC economies, interested in the dramatic increase of the predictive potential (both in terms of timing and territorial aspects) of the existing earthquakes and waterfloods monitoring systems with the use of the methodology developed during the project’s implementation.

The project outcomes can be used by Ministries of Communications and other authorities, which define the state policy in the use and development of ICTs as well as Ministries and other authorities, responsible for disaster management in their economies. The results of the research will be useful for academia and public sector representatives as well, especially from the IoT development and implementation specialists, who are interested in new ways of IoT implementation.

The main project’s participants will be representatives and experts from the APEC economies, involved in both at TELWG activities, as well as other APEC fora, including EPWG. The list of experts, who are already interested in the work on this project and participation in the workshop, includes those from the following institutes: The Schmidt Institute of Physics of the Earth of the Russian Academy of Sciences, Swiss Federal Institute of Technology in Zurich (Switzerland), National Research Council of Italy (Italy), Institute of Methodologies for Environmental Analysis, Hokkaido University (Japan), National Observatory of Athens of the Institute of Geodynamics (Greece), Earth Sciences Department of the University of Southern California (the USA). Consultations with the Global Disaster Alert and Coordination System (GDACS) and the APEC Climate Center will be conducted in due to course of the project. Project management team will make its best to ensure the equal participation of men and women both in the workshop and in the organization and management of the project.

All workshop’s materials will be available for all representatives from APEC member economies. We hope that the recommendation to the APEC economies to use IoT-based sensors to considerably increase predictive potential of the existing the global processes monitoring systems, which will be endorsed at the workshop, will raise the effectiveness of the activities, conducted during project’s implementation.

Dissemination

The project results and other supplementary materials will be available to all APEC economies via the APEC Meeting Document Database. The following materials are planned to be posted:

- Workshop report, including proposals to the Sectoral Ministers on Telecommunication and Information Declaration, as well to the APEC Leaders and Ministerial statements;

- Recommendations for the APEC policy makers in the field of ICT on the IoT application for disaster risk reduction for voluntary application by APEC;

- Appeal of the Workshop participants to the APEC economies on the need and possibility for dramatic increase of predictive potential of the existing monitoring systems with use IoT and call to develop relevant scientific studies and start industrial production of the required equipment, as well as to implement such systems in the region on the basis of the industrial cooperation of the APEC economies.

If these issues are settled the target audience will include all economic strata: representatives of governments, business and academic communities and APEC region’s residents, as the considered issues, related to earthquake and waterfloods prediction for decision-making on the required preventive measures address everyone.

Gender

Gender considerations will be taken into account when selecting participants and contractors, defining workshop speakers and project overseers. This project will have a direct beneficial impact on women in APEC economies due to the statistical majority of women among region population. The following steps to support gender equity will be taken: using gender analysis to design project methodologies and inputs (e.g. surveys); including women in the planning, management, allocation of resources and implementation of a project; taking steps to ensure equitable participation by men and women; making special efforts to disseminate project results to women.

Although the project is designed for the benefit of both men and women, as all of them can become the victims of emergencies, the particularities of men and women behaviour during emergencies will be taken into account, while the issues of evacuation from the emergency zone are considered, for example when women become responsible for the small children evacuation.

Work Plan

July – August 2017 – contracting with APEC

September – November 2017: Collection (through questionnaires prepared and circulated preliminary) and analysis of the economies’ best practices and methods to increase the predictive potential of the existing earthquakes and waterfloods monitoring systems and characteristics of earthquakes and waterfloods warning signals.

December 2017 – January 2018: Analysis of the received data, preparation of the APEC economies’ best practices report on earthquakes and waterfloods warning signals selection.

February – April 2018: Preparation of the workshop agenda, choice of speakers and participants, contracting between them and the APEC Secretariat

February - April 201: Request to the APEC economies on their preferences in the detectors that are based on the IoT technologies, which are distinguished by significant sensitiveness to specific earthquakes and waterfloods warning signals triggered by global natural processes.

May 2018: Holding the one day workshop for APEC economies, where the results of the conducted work will be presented as well as best practices will be shared among economies in the framework of TELWG meeting.

June – July 2018: Based on the information, received on the previous stages of the project’s implementation, prepare, distribute and discuss the synchronization methods with the use of IoT that would allow detecting earthquakes and waterfloods warning signals that were triggered by global natural processes at the earliest stage. Preparation of the methodology of the IoT implementation for the earthquakes and waterfloods monitoring system that will considerably increase the predictive potential of the existing monitoring systems for creation of the elements of the hybrid system on the interested member economies’ territories. Development of recommendations on how to use specific types of IoT based elements as detectors that are more sensitive to the emergency warning signals. The methodology and recommendations will include the information, received and analyses on the previous stages.

August – September 2018: Distribution and discussion of the proposed methodology, consideration of the pilot elements of the proposed hybrid system’s creation on the interested member economies’ territories. Preparation of the workshop agenda, choice of speakers and participants, contracting between them and the APEC Secretariat.

October – November 2018: Preparation and presentation of the final report on IoT application for improvement of the existing Earthquakes and Waterfloods Monitoring System, which would include the results of the conducted work.

December 2018: Finalization of the final report on IoT application for improvement of the existing Earthquakes and Waterfloods Monitoring System, which would include the results of the conducted work.

Risks

Risks of low survey response rate, data unavailability and/or inconsistency, etc: Risk management strategies: the questionnaire will consider differences in the earthquakes and waterfloods monitoring systems’ peculiarities. In the case of the low survey response rate, the APEC studies on the emergencies monitoring and other relevant international studies in this sphere will be applied. 

Low interest in participation or in using results: Risk management strategies: ongoing consultation with economies on speakers, agenda etc.; survey of demands.

Risk of duplication of work of other APEC fora or outside APEC for a: Risk management strategies: close consultation with APEC TELWG; comprehensive research into similar projects.

Delays or untimely preparation:  Risk management strategies: ongoing consultation, adequate visa application time; early engagement of stakeholders and contractors, early adoption of agenda; strict internal deadlines.

Monitoring and Evaluation

Common approach development performance:

1) Number of economies participating in the development of common approach (number of economies that contributed suggestions).

2) Number of positive feedback messages on the developed common approach form economies.

3) Number of negative feedback messages on the developed common approach from economies. 

Workshop performance indicators:

1) Participants statistics.

2) Number of recommendations elaborated.

3) Stakeholders feedback (grades and comments). 

Evaluation methods:

Entry forms, adopting analytical framework on the website, mailing list questionnaire, direct interviews.

It is expected that 60 % of APEC member economies’ representatives will participate in the workshop, with not less than 40 people, attending it, and not less than 20 women among them. The results will be measured by the extent to which economies are able to utilize the information provided in the report in improvement of the existing Earthquakes and Waterfloods Monitoring Systems and their predictive potential. Efficiency of the project will be reflected in the final feedback surveys.

Linkages

Currently, APEC has been actively working on the possibilities of application of ICT resources for disaster prevention, early warning and disaster management. For example, the following topics have been already considered in APEC TEL events: ICT applications for disaster management (“Telecommunications for Disaster Management: Best Practices Workshop”, TEL 01 2008S; “Disaster Management and ICT for APEC Region”, 2013/TEL47/DSG/002), and the use of environmental information and ICT resources for rescue in emergencies (“Application of Ubiquitous Information and Communication Technologies (ICT) for Customized Management in Emergency Situations”, TEL 02 2011A).

This project continues work that was started during the implementation of the project TEL 04 2014 A «Cooperation Program on Creating a Common Interoperable Approach to Improving the Efficiency of Existing Disaster Management Systems based on ICT» (TEL 04 2014 A). In the framework of that project, the workshop was held in Moscow on 30 November 2015. It was attained by TELWG and EPWG representatives and Chairs and summed up the achievements of the groups on emergency preparedness. The final document of the Workshop proposed to continue work on increasing predictive potential of the existing global natural processes monitoring, for example earthquakes and waterfloods, that are still unpredictable and damageable in terms of material and human losses in the APEC region. This project will continue promoting TELWG and EPWG collaboration.

However, the IoT application for earthquakes and waterfloods monitoring aimed at the increased predictive potential as a new stage of development of methods for disaster risk reduction and recovery from emergencies with the use of modern ICT achievements have not been discussed yet.

Other relevant APEC fora, as well other regional/multilateral organisations will be considered to be involved in this project (EPWG, Association of Southeast Asian Nations (ASEAN) Committee on Disaster Management, Economic and Social Commission for Asia and the Pacific (ESCAP)). APEC TEL WG should lead this work because ICT is implemented covers all aspects of the disaster management - detection, mitigation and prevention of emergencies, which is underpinned by the Declaration of the Ministers for Telecommunications and Information 2012, APEC Disaster Risk Reduction Action Plan and APEC TELWG Strategic Action Plan 2016-2020.

Sustainability

Expected actions after the project’s completion are the following:

·  Publication of the outcome documents on the APEC website for their dissemination.

·  Support for the information on the project’s results sharing through close cooperation of the project’s overseer with Mass Media and APEC Secretariat Department of Communications and Public Affairs.

·  Participants returning home to share information in their home economies or train colleagues on the ways to implement recommendations, developed during the project’s implementation.

·  Economies will use the developed recommendations on the use of IoT in the earthquakes and waterfloods monitoring systems as an approach in regulatory activities for improving the efficiency of disaster management. Economies will be encouraged to share the outcomes of the implementation of the recommendations with the PO.

·  Use of results or outcomes in expected future projects of fora or another APEC or non-APEC fora.

·  The interested economies may build testing elements of the system, based on the methodology proposed in the framework of the project on their territories.

Given the lack of work on the subject and the special relevance of the problem of natural disasters and man-made disasters for the APEC region, after the completion of the project to continue work on the raised issues in is reasonable to consider the possibility to establish the APEC Research Center on emergencies, which would develop guidelines, standards and indicators, not only for IoT implementation for the earthquakes and waterfloods monitoring systems, but also for ICT application for disaster management and recovery.

Project Overseers

Ms. Natalia Kulieva, Senior expert of the Department of International Cooperation of the Ministry of Telecom and Mass Communications of the Russian Federation, Moscow, the Russian Federation.

Ms. Natalia Kulieva coordinates work on cooperation with APEC, ASEAN, UN and other international organisations. She prepares required documents for consideration at the working sessions of APEC, ASEAN, UN ESCAP and UN Commission on International Trade Law (UNCITRAL), related to the Ministry of Telecom and Mass Communication, conducts preparatory activities for the delegations of the Russian administration in the field of telecommunications for the working meetings of the working bodies of the international organisations, mentioned above. Ms. Natalia Kulieva is also responsible for preparation of the Russian delegation in the exhibitions and conferences, cooperation with the subordinate organizations and organizations that operate under the command of the Ministry of Telecom and Mass Communications, aimed at facilitation of their cooperation with foreign partners and selecting the relevant form of cooperation.

Ms. Natalia Kulieva participates in the settlement of the issues, related to the development of the Federal Law projects and other legal instruments, regulating activities in the sphere of international telecommunication and agreements with international telecommunications organizations.

Ms. Natalia Kulieva speaks fluent English and French.

Project contractor will be selected at the earliest stages of the project implementation, in accordance with the Working plan.

Cost Efficiency

Not Applicable.

Drawdown Timetable

Not Applicable.

Direct Labour

Project contractor will be selected at the earliest stages of the project implementation, in accordance with the Working plan. The project contractor will be chosen by the PO, based on the principles of compliance with the Terms of References (ToR), developed by PO. PO will provide the APEC Secretariat with the ToR, CV of a recommended contractor outlining the relevant skills and experience required for the task, a written justification for the choice of contractor, as required by the Guidebook on APEC Projects.

The project management team should exercise all the duties, outlined in the ToR:

No

Task

Duration

Hours required

1.   

Development of the questionnaires for the APEC member economies to collect data best practices and methods to increase the predictive potential of the existing earthquakes and waterfloods monitoring systems that include questions on earthquakes’ and waterfloods’ signals based on the analysis of global natural processes information in the APEC region and sensitiveness of some IoT to the specific types of the emergency signals.

September 2017

APEC funded

Self-funded

128

2.   

Circulation of the developed questionaries’ to the Telecommunication and Information Working Group (TELWG) and Emergency Preparedness Working Group (EPWG) members for completion.

October 2017

3

3.   

Collection of the completed questionnaires.

November 2017

14

4.   

Analysis of the received data and preparation of the APEC economies’ best practices report on earthquakes and waterfloods warning signals selection for circulation to TELWG and EPWG.

December 2017 – January 2018

204

5.    *

Preparation to the workshop.

February – April 2018

534

6.   

Development of the questionnaires for the APEC economies on their preferences in the detectors that are based on the IoT technologies, which are distinguished by significant sensitiveness to specific earthquakes and waterfloods warning signals triggered by global natural processes.

February 2018

128

7.   

With the help of the PO and the APEC Secretariat circulation of the developed questionaries’ to the TELWG and EPWG members for completion.

March 2018

3

8.   

With the help of the PO and the APEC Secretariat collection of the completed questionnaires.

April 2018

14

9.   

Development of recommendations on the proposals to the Sectoral Ministers on Telecommunication and Information Declaration (TELMIN11), as well to the 2018 APEC Leaders and Ministerial.

May 2018

32

10. *

Organisation of the one day workshop in Port Moresby in Papua New Guinea.

May 2018

193

11.

Presentation of the research results at the project’s workshop.

May 2018

16

12.

Development of the workshop’s report and internal reporting materials for the Project Overseer

June – August 2018

450

13.

Development of a methodology for creation of the elements of the hybrid earthquakes and waterfloods monitoring system with the application of IoT on the interested member economies’ territories.

June – July 2018

164

14.

Development of recommendations on how to use specific types of IoT based elements as detectors that are more sensitive to the emergency warning signals.

June – July 2018

164

15.

Circulation of the developed methodology and recommendations to the TELWG and EPWG members for consideration. Preparation of the final drafts.

August – September 2018

3

16.

Development of a report on IoT application for improvement of the existing earthquakes and waterfloods monitoring systems.

October – November 2018

328

17.

With the help of the PO and the APEC Secretariat endorsement of the report in the TELWG and EPWG and its publication on the APEC Website.

December 2018

14

Total hours

1 215

1177

One hour salary rate without additional costs (such as taxes) is
$ 4,72, based on the average salary for the research fellows in Moscow, which equals to 46 414 RUB (equals to $ 774) per month without taxes and other additional expenditures of a company  (based on the Russian National Statistics Agency information, available through the link: http://www.gks.ru/wps/wcm/connect/rosstat_main/rosstat/ru/statistics/wages/). Average amount of working hours is 164 hours per month.
 

The full contactor fee provided by the APEC Fund includes full salary fund ($ 5 735), fringe benefit expenses (30.2% = $ 1 732), average burden costs (65%  = $3 728), revenue 25 % from the sum of full salary fund, fringe benefit expenses and average burden costs (($11 169 *25% = $2 799) VAT 18% to the sum of the previous expanses ($13 994 * 18 % = 2 519).

Taking into account the amount of working hours required, the total cost of the APEC funded research should be
$16 513 for the APEC funded part. The self-funded contractor fees should equal to $ 15 995. The breakdown: full salary fund ($ 5 555), fringe benefit expenses (30.2% = $ 1 678), average burden costs (65% = $3 611), revenue 25 % from the sum of full salary fund, fringe benefit expenses and average burden costs (($10 844 *25% = $2 711) VAT 18% to the sum of the previous expanses ($13 555 * 18 % = 2 440).

Considering the current calculations of the travel costs, the Project Overseer sees it necessary to change the workshop venue to Chinese Taipei to reduce travel costs and secure the Contractor fees for both APEC Funded and self-funded parts to ensure successful project’s implementation.

Waivers

Travel (Speaker, Experts, Researchers):

Justification of the experts number: Since the workshop will raise the complex issues, the project’s success strongly depends on the coordination of efforts and achievements of researchers from different sciences, including physics of Earth and the geomagnetic processes (such as earthquakes and waterfloods), biogeochemistry (behavior of living and inert subjects, influenced by the global processes) and engineering development of the radio technical means and software applications. The Project Overseer plans to invite three researches of these fields of science from the Schmidt Institute of the Physics of the Earth of the Russian Academy of Sciences, Institute of Geochemistry and Analytical Chemistry of the Russian Academy of Sciences, and from the company that develops the testing equipment for the reliable registration of earthquakes’ and waterfloods’ signals.

Each of these institutions have their academic partners, who cooperate with them on the topics, important for the studies, which will be conducted in the framework of the project, who can also contribute to the discussion of the disaster prediction. These specialists come from the institutions, listed in the “Beneficiaries”: “The list of experts, who are already interested in the work on this project and participation in the workshop, includes those from the following institutes: The Schmidt Institute of Physics of the Earth of the Russian Academy of Sciences, Swiss Federal Institute of Technology in Zurich (Switzerland), National Research Council of Italy (Italy), Institute of Methodologies for Environmental Analysis, Hokkaido University (Japan), National Observatory of Athens of the Institute of Geodynamics (Greece), Earth Sciences Department of the University of Southern California (the USA)”. The experts from Mexico and the Philippines are expected to join the workshop as well. The expected experts will be contacted at the earliest stages of the project’s implementation.

The Russian Federation allocated self-funds to 3 experts, who will come from the Russian Federation to ensure that all workshop participants could meet with the experts, whose ideas and findings will contribute into the development of the proposed methodology for creation of the elements of the hybrid earthquakes and waterfloods monitoring system with the application of IoT on the interested member economies’ territories and recommendations on how to use specific types of IoT based elements as detectors that are more sensitive to the emergency warning signals. This is proposed in view of the limits put by the APEC Secretariat on amount of the APEC funded speakers/experts for the one day workshop (6 persons per day).

However, the projects’ success depends on the participation of the experts and speakers from the institutions, listed in the “Beneficiaries”, quoted above, who work together with the Russian experts on the issue. Their participation is vitally important for the understanding of the proposed methodology and recommendations. The APEC funds have been allocated for them. The number of the APEC-funded experts is limited to 4, due to high travel costs and limits of the budget approved for the projects’ implementation.

The QA2 states: “APEC guidelines specify that only six experts are funded per day. Please consider adjusting the budget to remain within the APEC guidelines.  Otherwise, please provide a strong justification as to why additional experts are required for all event days.  This request may be approved by the Program Director during implementation, based on the justification of how this may impact on the quality of the activity and if budget permits.

The Russian Federation allocates budget for 7 experts, as the APEC Guidebook on the Project Management states:

Allowable Expenses:

9-1. APEC will reimburse the costs of the following:

·   Travel expenses for a maximum of two participants per travel-eligible economy, and

·   Travel expenses for a maximum of six experts each day provided they have a formal role at the APEC event.

Meaning that the amount of APEC funded participant is limited to 6 experts a day, however the amount of self-funded participants is not specified. That is why the Russian Federation proposes to self-fund 3 experts and have 4 APEC funded experts for both budgeting and project efficiency.

Considering that the workshop is planned to last for one day with 4 sessions, 6 experts, funded by both APEC funding and Self-funding would not be enough to conduct fruitful sessions that require at least 3 speakers and one moderator for one session, considering that due to high travel costs many delegations may reduce the amount of the delegates due to budget facilitation reasons and the members of delegations might have limited possibility to participate in the workshop as they would need to attend other APEC meetings at that time. Having 7 APEC funded and self-funded persons, the Project Overseer will need to find 9 more speakers from the APEC economies’ delegations.

Breakdown of the experts’ travel costs: The airfare from Moscow is counted separately, for precise and transparent budget planning purposes as the tickets from Moscow to Port Moresby are cheaper than the tickets from some other member economies (JPN, MEX, PHL and USA). The average rate for experts/speakers from Moscow is counted based on Expedia rates ($1 727) (from 13 May 2018 to 17 May 2018)). In case of raised prices for the flight, we should secure 10%. If we do that the average price will be $1 899.7. For better calculations we accept the result rounded up, so the airfare rate will be $ 1 900 for the self-funded experts.

The average rate for APEC funding is counted in accordance with the average rates, provided by Expedia (from 13 May 2018 (14 May for JPN and PHL) to 17 May 2018) for the APEC economies experts: $1 276 (JPN) + $3 420 (MEX) + $ 2 003 (PHL) + $2 343 (Los Angeles, USA) = $2 260. In case of raised prices for the flight, we should secure 10%. If we do that the average price will be 2 486.5. For better calculations we accept the result rounded up, so the airfare rate will be $ 2 500 for the APEC funded experts. Please note that if Japan, Mexico, the Philippines and the USA agree to bring the experts as the part of their delegation, the Russian Federation will propose the funds to the experts from Swiss Federal Institute of Technology in Zurich (Switzerland), National Research Council of Italy, Institute of Methodologies for Environmental Analysis and National Observatory of Athens of the Institute of Geodynamics (Greece), Global Disaster Alert and Coordination System (GDACS), and the APEC Climate Center to provide wider expertise on the topic. To reduce the risk of heightened airfare, the PO will contact the experts at the earliest stages (in February 2018) to receive their approval and facilitate their communication with the APEC Secretariat to start the travel reimbursement process.

Travel for Participants (from travel-eligible economies only. Active participants only): The APEC Guidebook on the Project Management states:

9-2. The following 11 APEC member economies are considered “travel-eligible” APEC economies:

Chile                                                                                China                                                                              
Indonesia                                                                                       Russia
Malaysia                                                                          
Mexico                                                                             
Papua New Guinea
Peru
The Philippines
Thailand
Viet Nam

As the workshop will be organized in Papua New Guinea, and participants from Papua New Guinea will not require travel expanses reimbursement, we need to allocate budget for 10 travel-eligible APEC economies only.

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