Project Title

Single Window Workshop 

Project Year

2017   

Project Number

CTI 05 2017A 

Project Session

Session 1   

Project Type

Standard 

Project Status

Project in Implementation   
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Project No.

CTI 05 2017A 

Project Title

Single Window Workshop 

Project Status

Project in Implementation 

Publication (if any)

 

Fund Account

APEC Support Fund 

Sub-fund

ASF: General Fund 

Project Year

2017 

Project Session

Session 1 

APEC Funding

74,993 

Co-funding Amount

Total Project Value

74,993 

Sponsoring Forum

Sub-Committee on Customs Procedures (SCCP) 

Topics

Customs 

Committee

Committee on Trade and Investment (CTI) 

Other Fora Involved

 

Other Non-APEC Stakeholders Involved

 

Proposing Economy(ies)

United States 

Co-Sponsoring Economies

Australia; Canada; Chile; Mexico; Peru; Chinese Taipei; Viet Nam 

Expected Start Date

01/03/2017 

Expected Completion Date

31/08/2017 

Project Proponent Name 1

Ginny Williamson 

Job Title 1

International Relations Specialists 

Organization 1

US Customs and Border Protection 

Postal Address 1

1300 Pennsylvania Avenue, NW Washington, DC 20229, USA 

Telephone 1

1-202 3441574 

Fax 1

Not Applicable 

Email 1

margaret.williamson@dhs.gov 

Project Proponent Name 2

Not Applicable 

Job Title 2

Not Applicable 

Organization 2

Not Applicable 

Postal Address 2

Not Applicable 

Telephone 2

Not Applicable 

Fax 2

Not Applicable 

Email 2

Not Applicable 

Declaration

Ginny Williamson 

Project Summary

APEC can lead the way in identifying fundamental best practices and strategies used by partner economies in establishing Single Window systems by scheduling a workshop to share information on methodologies and techniques for Single Window development. 

The workshop will utilize panels to highlight key case studies and possible solutions to challenges with the Single Window approach. The workshop will work through how these challenges have been met in some economies, and how they can be best addressed by developing economies going forward.

Relevance

This proposal seeks to strengthen the capacity of customs officials to establish and implement sustainable Single Window systems in order to reduce costs for the government and the trade communities by streamlining processes in collaboration with public and private sector partners.  Additionally, automating the collection and dissemination of information enhances data quality, which helps improve the process of making risk-informed decisions for expediting the flow of legitimate cargo. 

This project works to develop best practices and strategies for Single Window development which will improve global economic competitiveness through increased border coordination and facilitation of trade.  The workshop will greatly contribute to achieving the ultimate goal of Single Window international interoperability amongst APEC member economies, if it is possible aligned to the WCO Data Model .xml standards. 

In APEC funding criteria this project falls under Rank 1 – Trade Facilitation and Liberalization: This workshop will facilitate trade through capacity building and information exchange where economies are able to utilize a more efficient process through the utilization of a Single Window. This will lead to reduced time and costs and increased trade efficiency.  This efficiency will benefit the trade community, as well as government entities.  Additionally, through the work towards Single Window interoperability among APEC economies, Single Window systems will decrease the possible corruption at the border procuring the initiative of going paperless and enhance global trade facilitation.

Objectives

The workshop would seek to do the following: 

1) Share experiences and best practices on Single Window Systems (SWS) to assist APEC economies in a cohesive fashion with the development, implementation, and maintenance of compatible Single Window system approaches.  Ensuring this development, implementation, and maintenance of compatible Single Windows in the region will facilitate the ability for APEC economies to achieve interoperability with other economies in the future (both internally and externally to the APEC region). 

2) Develop concrete strategic objectives for the Asia-Pacific region with regard to Single Window development, implementation, and maintenance, including: (1) goals/objectives for fostering Single Window and interoperability and (2) efficient uses of capacity building and other technical assistance resources to ensure sustainability following the initial regional workshop proposed within this Concept Note. 

3) Build interest and encourage active participation in aligning SWS by those members who currently have operational systems and are prepared to pursue interoperability with other partners in the region.  The workshop provides an opportunity for economies to meet and begin sharing experiences with regard to their interoperability endeavours, which will ultimately result in the development of capacity building tools to assist APEC economies in pursuing compatible SWS always considering the international standards for electronic data interchange.

Alignment

The workshop will deliver on the commitment made by APEC Ministerial Leaders in 2016 to continue work on the initiative on SWS international interoperability to foster the flow of goods, enhance supply chain security, reduce costs and provide quality and timely information on trade across borders.  Under the SCCP Collective Action Plan (CAP) Single Window has been a priority for several years and this project will assist APEC economies in moving forward by giving tools and information for economies to increase the number of economies with SWS.  This project also directly supports the ongoing work that is being undertaken by the APEC PSU in key areas for implementing Single Windows.

TILF/ASF Justification

This proposal seeks to strengthen the capacity of economies with the establishment, implementation and maintenance of Single Window systems in order to reduce costs for economies in the APEC region.  The expertise that will be shared at the workshop can be utilized especially by developing economies in the beginning stages of the process.  Single Window is a key concept towards improving efficiency for government agencies and will also benefit the private sector in cost and time savings, which is critical for MSME’s in more developing economies.  In most cases it can also reduce costs and manpower, concepts that assist all economies in further improving systems and especially in developing economies in cases where resources are more limited.

Beneficiaries and Outputs

Outputs: This project will be a one-day workshop to assist economies to better understand how to implement, develop, or maintain their SWS. Specific topics and discussion items will include data harmonization, data quality, security, transparency and communication with the private sector, legal frameworks, and interoperability.   Benefits for the APEC region will include enhancing connectivity and knowledge in implementation and maintenance of SWS through sharing of best practices and experiences.  The information and overarching themes of the workshop will be captured and documented in a report that will be delivered to the SCCP following the conclusion of the workshop.  These themes and reoccurring items of discussion will also guide the next steps of work and the progress in implementation of Single Window in the SCCP. 

Outcomes: Workshop participants will improve their understanding of the importance of how SWS work and also increase their capacity towards implementing and maintaining SWS.  Participants will be able to apply workshop knowledge directly to their jobs and to connect with subject matter experts at the workshop to identify areas and processes that will expedite implementation or maintenance, depending on the stage of development in the economy.  The parties will identify the terms and best practices to apply on his own system and will establish a roadmap of working assistance between parties to accomplish the implementation of the improvement. This workshop will also ultimately lead towards furthering global trade facilitation as increased efficiency and coordination will lead to increased border coordination.  This will benefit government entities, as well as the global trade community. 

Beneficiaries: Main beneficiaries and stakeholders of this project include: (1) Public sector participants (officials from government customs ministries with SWS experience and expertise).  The officials who have this expertise will be able to apply workshop materials and concepts more effectively to their respective ministries and enhance their own SWS. This expertise should be technical and/or policy in nature as it relates to SWS. (2) Private sector representatives (from small, medium and large enterprises) with trading interests at the regional and international level that have a vested interest in SWS will be invited as well for the afternoon portion of the workshop.  Through the workshop dialogue, collaboration, and sharing of information with government officials from various perspectives, processes and requirements can be enhanced and lead to a more efficient SWS development and implementation.  Invitations for private sector participation will be coordinated through the host economy to outreach to private sector representative attending the APEC Customs Business Dialogue (ACBD) of which Single Window is often a priority and discussed at length.  Other invites will be sent to ABAC, as well as coordinated through the SCCP representatives to facilitate the attendance.  The invitation will highlight the subject matter and technical expertise needed to take part in the workshop dialogue. (3) Representatives from the multilateral development banks to encourage sustainability through cohesive and efficient execution of follow-up capacity building activities within the region; (4) International organizations and intergovernmental agencies such as the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) and the World Customs Organization (WCO) to provide expertise and foster synergies across Single Window efforts. 

Indirect beneficiaries include the business community at large, civil society, consumers, as studies show that implementing Single Window systems can facilitate trade, thus reducing the cost of goods to market.  The workshop will be open to all 21 member economies and funding for participants from travel-eligible economies to attend will be available.  Project overseers will engage economy representatives to ensure the workshop agenda topics will benefit each economy.  In addition, project proponents will draw expertise from WCO capacity building programs and look at other regional entities, e.g., ASEAN and the Organization of American States, to build synergies among different groupings where relevant and appropriate.

Dissemination

The project overseer will share electronic versions of workshop presentation slides as appropriate, with participants and the trade community attendees, so that they can more easily share the knowledge and information from the workshop in their individual economies.  The presentation slides will be posted on the APEC Meeting Document Database so that a wider audience can benefit.  In addition, the project monitoring and completion reports will be shared with delegates to the SCCP during the APEC SCCP meeting. The target audience for this material will be the workshop participants with policy and technical expertise in this area, and those in customs ministries who will attend the upcoming APEC/SCCP meetings.  In addition, the project monitoring and completion reports will be shared with delegates to the SCCP during the following SCCP meeting.  This report, outlining the major outcomes, will also be disseminated electronically following the conclusion of the workshop.  There will be no cost associated with this dissemination.  There also will be no selling of outputs from this workshop.

Gender

In planning panels and requesting subject matter experts to make presentations, the project overseer will focus on highlighting diversity and soliciting participation from men and women.  During preparations, we will focus on an equal gender representation in participants attending the workshop.  Furthermore, we will request economies consider gender in the nomination of participants to the workshops.

Implementation of SWS leads to a more efficient and effective process for APEC economies, which will ultimately result in a more secure supply chain for the APEC region.  This end result will benefit everyone in the APEC region, including both men and women.  In addition, given that SWS implementation will lead to more streamlined processes, that could have tangible positive impact on various groups to include women and trade, we will have this outlined in the workshop dialogue with women presenters, where possible.  This focus and dialogue will highlight how this SWS can have an impact on specific segments of the population and how this should be addressed.

Work Plan

June-July 2017:
Upon approval of full project proposal, the project overseer will work with Viet Nam as the host economy and also with the project co-sponsors to solidify the workshop location and venue; develop the agenda and objectives, identify speakers and participants; confirm meeting arrangements, and compile the workshop materials. The project overseer will also work with the host economy, ABAC, and other economies to officially send out invitations to the private sector and government officials who have expertise and a vested interest in SWS.  The overseer will also continue to liaise with the WCO, as needed, throughout the planning process to coordinate workshop efforts with international best practices. 

In July, following the confirmation of meeting arrangements, speakers and key messages that will be highlighted through the agenda, and the workshop materials will be compiled.  The overseer will also work with the Secretariat on the logistics of travel for those participants who are travel eligible, as well as the speakers. 

August 2017:
The project overseer will implement the workshop on the margins of SOM 3 SCCP meetings and distribute a survey to quantify where economies can utilize more technical and policy guidance following the conclusion of the workshop. The project overseer will work with the APEC Secretariat and other NGO’s to identify areas for potential individual capacity building follow-up assistance for SWS implementation. 

Post workshop:
The project overseer will distribute the summary of the workshop outcomes electronically, and will work with the Secretariat to ensure the documents are posted on the APEC website for a wider APEC audience.  The survey results will also be compiled and distributed to the workshop participants.

Risks

Possible risks include include:

Lack of available participants attending: This risk would be managed through ongoing consultation with economies on speakers, strategies, and topics of interest.  Additionally, the project overseer has informally surveyed and discussed participation and plans to continue this work with the co-sponsors and delegates to the SCCP and will continue to communicate and engage with them.

Monitoring and Evaluation

The project organizers will utilize the recent survey conducted in the SCCP to assist in assessing the interests and knowledge of participants to help shape workshop panels and presentations, which can then be compared to workshop survey results.  The survey distributed at the conclusion of the workshop will specifically assess the challenges that economies are currently facing and if/how the workshop addressed these issues and to generally gather input on workshop content and impact on participants’ knowledge and training.  The assessment will also include the number and specific participants in the workshop.  It is a goal to have the majority of the economies represented, ideally 18 or 19, understanding that travel considerations will likely prove challenging for a few.  We do also hope to have a large percentage of women at the workshop, and will strive for equal representation.  Of course, it is challenging to project a percentage to implement, as the participants largely should be those who have expertise and work close with the topic either from a technical or policy perspective.  The workshop attendees, should be diverse and include men or women, who would benefit from the workshop content.  The project overseer we will make a deliberate effort to include women as speakers for this workshop. 

We hope to have two individuals as participants per economy.  With the addition of speakers and business community attendance for the afternoon portion, we expect around 50 or 60 to attend, assuming that there will be some economies not able to send two individuals. 

A survey will also be given to the trade community in attendance as well, to highlight areas of concern and interest and how they would assess the transparency and communication aspects of this workshop. 

Additionally, the project organizers will plan on coordinating through the SCCP a survey a year following the workshop to see how the information was applied and what progress was made in that time period.

Linkages

The project directly elicits participation from both the private sector and customs administrations, as well as other government agencies from member economies.  Private sector participants will be engaged especially with an active participation in ABAC and the A2C2.  The project builds on the prioritization and work that SWS have received in the SCCP Collective Action Plan, as well as the CTI.  Additionally, representatives from the WCO, and other non-governmental organizations including UN organizations such as the Economic and Social Commission for Asia and the Pacific (ESCAP).  These organizations will be utilized for their broad global experiences and expertise that would be applicable to the various levels of development in the APEC region and can highlight international best practices and standards.  This guidance and expertise will be included in the materials that is disseminated to workshop attendees.

APEC funding is the best source of funding as it allows subject matter experts from the various economies and international organizations to speak to a diverse group of individuals and highlight capacity building for those economies interested in receiving additional expertise that do not have it readily accessible.

Sustainability

Following the conclusion of the workshop, participants will be able to apply their acquired workshop knowledge directly to their jobs and to bring the expertise home to apply to their respective economies.  Given the benefits that can be realized through implementation of SWS, and the global nature of increased efficiency, Single Window subject matters experts will be better able to work towards implementation, overcoming challenges, and increasing connectivity, all of which can be measured through economies’ implementation and progress in their individual SWS.

Questionnaires after the conclusion of the workshop will be distributed and collected to help measure the progress of outcomes and impacts.  This feedback will also be incorporated into subsequent discussion and work in the SCCP on the topic of Single Window and it will be used to evaluate next steps for this item.  Although funding is not included in the workshop for follow-up and capacity building activities, general discussion with experts focusing on developing economies will be highlighted in the workshop agenda.  The goal is to have developing economies and those yet to implement their SWS, identify areas where gaps and assistance is needed and where further enhancement and development will augment the implementation of their SWS.  The United States leads the Single Window item in the SCCP work plan and Collective Action Plan (CAP) and will use outcomes of the workshop to develop next steps, as well as identify prospective projects in the future for the SCCP.  The United States will also share outcomes with the APEC PSU who are currently undertaking work and researching SWS in the APEC region.

Project Overseers

David Dolan
Director, International Organizations and Agreements Division
Office of International Affairs
US Customs and Border Protection

Mr. Dolan is responsible for a wide range of programs and international policy engagements in relation to the WCO, APEC, as well as various other international fora.  Under his direction, his division also negotiates and manages various mutual assistance agreements that provide a framework for cooperative efforts between governments. 

Ginny Williamson
International Relations Specialist
International Organizations and Agreements Division
Office of International Affairs
US Customs & Border Protection 

Ms. Williamson is responsible for several programs and issues in APEC and the WCO.  She also works on various special projects in the Office of International Affairs in U.S. Customs and Border Protection.

Cost Efficiency

Not Applicable.

Drawdown Timetable

Not Applicable.

Direct Labour

Not Applicable.

Waivers

Not Applicable.

Are there any supporting document attached?

No 
Attachments
Version: 3.0 
Created at 07/07/2017 15:56  by Lucy Phua 
Last modified at 12/07/2017 13:00  by Lucy Phua 
Version HistoryVersion History

Project No.

Project Title

Project Status

Publication (if any)

Fund Account

Sub-fund

Project Year

Project Session

APEC Funding

Co-funding Amount

Total Project Value

Sponsoring Forum

Topics

Committee

Other Fora Involved

Other Non-APEC Stakeholders Involved

Proposing Economy(ies)

Co-Sponsoring Economies

Expected Start Date

Expected Completion Date

Project Proponent Name 1

Job Title 1

Organization 1

Postal Address 1

Telephone 1

Fax 1

Email 1

Project Proponent Name 2

Job Title 2

Organization 2

Postal Address 2

Telephone 2

Fax 2

Email 2

Declaration

Project Summary

Relevance

Objectives

Alignment

TILF/ASF Justification

Beneficiaries and Outputs

Dissemination

Gender

Work Plan

Risks

Monitoring and Evaluation

Linkages

Sustainability

Project Overseers

Cost Efficiency

Drawdown Timetable

Direct Labour

Waivers

Are there any supporting document attached?

hdFldAdmin

Project Number

Previous Fora

Secretariat Comments

Reprogramming Notes

Consolidated QAF

Endorsement By Fora

PD Sign Off

Batch

Forum Priority

Committee Ranking Category

Committee Priority

PDM Priority

Priority Within Funding Category

Monitoring Report Received

Completion Report Received

PMU Field 1

PMU Field 2

PMU Field 3

On Behalf Of

Proposal Status

Originating Sub-Forum

Approval Status
Attachments
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