Project Title

Best Practices Sharing of Standards and Conformity Assessment Implementation on Smart Cities in APEC Region 

Project Year

2017   

Project Number

CTI 08 2017A 

Project Session

Session 1   

Project Type

Standard 

Project Status

Project in Implementation   
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Project No.

CTI 08 2017A 

Project Title

Best Practices Sharing of Standards and Conformity Assessment Implementation on Smart Cities in APEC Region 

Project Status

Project in Implementation 

Publication (if any)

 

Fund Account

APEC Support Fund 

Sub-fund

ASF: General Fund 

Project Year

2017 

Project Session

Session 1 

APEC Funding

97,000 

Co-funding Amount

Total Project Value

97,000 

Sponsoring Forum

Sub-Committee on Standards and Conformance (SCSC) 

Topics

Conformance; Standards 

Committee

Committee on Trade and Investment (CTI) 

Other Fora Involved

 

Other Non-APEC Stakeholders Involved

 

Proposing Economy(ies)

Viet Nam 

Co-Sponsoring Economies

Australia; China; Indonesia; Japan; Korea; Malaysia; Papua New Guinea; Philippines; Singapore; Thailand; United States 

Expected Start Date

01/06/2017 

Expected Completion Date

30/06/2018 

Project Proponent Name 1

Pham Le Cuong 

Job Title 1

Chief Executive Officer 

Organization 1

Vietnam Certification Centre (QUACERT), Directorate for Standards, Metrology and Quality (STAMEQ) 

Postal Address 1

8 Hoang Quoc Viet, Cau Giay District, Ha Noi, Viet Nam 

Telephone 1

84-903676159 

Fax 1

Not Applicable 

Email 1

cuongpl@quacert.gov.vn 

Project Proponent Name 2

Nguyen Van Khoi 

Job Title 2

Acting Director 

Organization 2

Vietnam Certification Centre (QUACERT), Directorate for Standards, Metrology and Quality (STAMEQ) 

Postal Address 2

8 Hoang Quoc Viet, Cau Giay District, Ha Noi, Viet Nam 

Telephone 2

84-912266569 

Fax 2

Not Applicable 

Email 2

nguyenvankhoi@tcvn.gov.vn 

Declaration

Nguyen Van Khoi 

Project Summary

This project will address the APEC leaders’ priority of ensuring sustainable investment and development of new technology, standardization activities by promoting the digital economy such as smart city as well as support endorsed SCSC principles on promoting standards & conformity assessment to facilitate the investment, build capacity on digital economy.

The project focus on organizing a regional workshop and survey to share the best practices and exchange their information of standards, conformity assessments activities to promote the smart cities in the region.

The project aims to create a platform for exchange information of the experiences, challenges and share best practices on how to orient and implement international/nation standards, conformity assessment activities in develop Smart City among APEC economies or others economies can build the cities adapt Smart City standards/ concepts.

The workshop will be held in Vietnam in margin of SCSC2 in August 2017 and a survey will be sent to APEC member economies. These activities focus on create a platform for the leading economies that built a cities adapt smart cities standards (US, China, Japan, Korea, Singapore,…) and they could share and discuss the best practices on how to orient and implement international/nation standards, conformity assessment activities in develop Smart City(focus on smart mobility, grids, houses/buildings, lightings, ITC…).

Relevance

By 2050, 80% of the world’s population is expected to live in urban areas. The challenges will be to supply these populations with basic resources like safe food, clean water and sufficient energy, while also ensuring overall economic, social and environmental sustainability. Nowadays, cities consume around 70% of all energy produced globally, while generating 70% of world GDP. Sufficient fresh water; universal access to clean energy; the ability to travel efficiently from one point to another; a sense of safety and security: these are the kinds of promises modern cities must fulfill if they are to stay competitive and provide a decent quality of life to their citizens.

Cities need to substantially increase the efficiency in which they operate and use their resources. Major efficiency improvements can be achieved by horizontally interconnecting individual systems such as smart electricity, smart water management, smart mobility, smart waste management and also environmental monitoring. Such an approach allows for increased information sharing and coordination and helps manage incidents in one sector that impact the others. It also offers considerable opportunities in terms of cost reduction and the creation of new value-added services.

Therefore, “smart city” is a necessary project to identify an effective urban management, sustainable& environmental-friendly development in term of setting up a framework for developing and applying the standards, conformity assessment activities and related activities.

Many international/regional standard organizations such as ISO, IEC, ITU, CEN/CENCELEC, ASTM (ISO/TC 268, IEC/ISO JS1, ITU-R…. CEN/CENCELEC…)….have identified the important role of standardization activities to develop the smart cities, hence they have established their own Technical Committees for researching, accelerate the standardizing activities to provide effective solutions the interconnection, infrastructure systems in cities to exploit nature resources smartly, urban services management and friendly-environmental conservation as well as creating a green – living environment both physically and virtually.

There are many cities have been built under the standards/ concepts of Smart City in APEC region such as New York, San Francisco (US), Tokyo, Yokohama, Kanagawa, Kyoto, Toyama, Kitakyushu (Japan), Seoul (Korea), Beijing, Hong Kong, Shanghai (China), Singapore and etc.

A smart city make lives of citizens better though: a) Better city planning and development; b) E-government services delivered to citizens, faster, and at a lower operating expense; c) Local economic development; d) Improved productivity and service; Waste management: a) Waste to energy & fuel; b) Waste water to be treated; c) Recycling & reduction of waste; Water: a) Smart meters; b) Leakage identification & prevention; c) Water quality monitoring; Energy: a) Smart meters; b) Green buildings; c) Renewable sources of energy; Mobility: a) Smart parking; b) Intelligent traffic management; c) Integrated multi-modal transport.

In support of the APEC 2017’s priority, the project will focus on standards, conformity assessment on issues of smart city. As such the project is directly linked to the broader goal of promoting regional economic integration. Furthermore, the project will support the advanced technologies and the digital economy, industrial 4.0. Finally, this project is directly relevant to the following 2017 APEC project priorities derived from the instructions of Leaders and Ministers:

·  (Rank 1) Standards, conformity assessment, regulatory cooperation.

·  (Rank 1) Human development, capacity building.

·  (Rank 1) Ease of Doing Business.

·  (Rank 1) Supporting the multilateral trading system and implementation of Bogor Goals.

Objectives

1) To create the network to share and discuss about best practices in term of standards &conformance together (focus on: smart mobility, smart building, smart cards, lighting, ITC…) between members economies that having experiences on implementing Smart city (such as US, China, Japan, Korea, Singapore…) or they can share or help other member economies to build the cities that adapt smart city standards or concepts;

2) To identify the opportunities and challenges for development standards and conformity assessment to set up a strategies for promoting smart city standards and trading among APEC economies as well; and

3) To share the opportunities to all APEC member economies to promote the digital economy.

Alignment

This project will address the APEC leaders’ priority of ensuring sustainable investment and development of new technology, standardization activities by promoting the digital economy such as smart city. It will also support endorsed SCSC principles on promoting standards & conformity assessment to facilitate the investment, build capacity on digital economy and share the opportunities to all APEC member economies to approach Industry 4.0.

This project responds directly to the Leaders priorities of promoting initiative for jointly establishing an Asia-Pacific Urbanization Partnership. The Ningbo Initiative which was endorsed at APEC High-Level Urbanization Forum 2016 called APEC economies to build smart cities: “Share best practices in smart urban planning and the development of livable and sustainable cities. Join hands to promote the application of smart technologies into urban management, governance and construction, and improve people-oriented services by fully tapping the advantages of digital connectivity. Encourage city governments’ efforts on open data and promote innovative use of data by governments, businesses and the society. Achieve systematic integration of smart homes, buildings, communities, transportation and cities. Strengthen exchanges and cooperation among APEC member economies to explore diversified paths to build smart cities”.

TILF/ASF Justification

As a project funded by the APEC Support Fund, the best practices sharing of standards& conformity for smart city will facilitate APEC developing economies to orient and harmonize the main methodologies and application ofsmart city standards, conformity assessment activities. This project will improve the awareness and promote the capacity building of APEC developing economies for applying international standards. This project will also contribute to trade liberalization of digital services since it will help to remove technical barriers via supporting regional standards harmonization and promote the investment on smart city related products and services in APEC regions.

APEC developing economies will be directly engaged in sharing the best practices of smart city activities, harmonizing smart city standards, capacity building for conformity assessment, and developing recommendations to further collaboration. The project budget will allow for funded participation of two representatives of each APEC developing economy to actively participate in the workshop to ensure that they learn the project findings and have the opportunity to provide suggestions.

Beneficiaries and Outputs

Outputs: Outputs will include:

1) An APEC workshop on best practices implementation of Standards &Conformity assessment on Smart City; 

2) A survey (questionnaires on policy, standardization activities on Smart City implementation) will be circulated during the workshop; 

3) Establishment of a “network of experts”; 

4) Actionable recommendations: participating APEC economies will identify the best practices to promote Smart City standards& conformity based activities in developing economies. 

Outcomes: It is expected that the recommendations of the project may be put to a Ministers/Leaders’ declaration for adopting international standards to facilitate digital economy growth in APEC region. More APEC economies, especially those developing economies’ policymakers will be aware of the importance of Smart City related standards and conformity assessment when planning urbanization or implementing digital economy as well as 4.0 industry. The results of the project will be shared with international SDOs such as ISO, IEC… to ensure international smart city standards meet the requirements of APEC economies as much as possible. The network of experts established by this project will be maintained as a sustainable APEC initiative for information sharing and capacity building to promote smart city standardization activities in APEC economies. 

The project will help provide participants an updated information, best practices such as new models of SC application, the economy’s’ policies or plans from the advanced/ experienced APEC economies that could help developing economies to learn lessons (opportunites & challenges) for setting their own SC strategy/policy in term of standardization as well as provide the participants an overall and clearer landscape of SC implementation in the region that assist them review and develop their respective activities effectively. 

Beneficiaries: As the issue on Smart City is very large, therefore, It must involve all levels of society, the target participants are the following from all member economies (1) Regulators; (2) Industry stakeholders from APEC and non-APEC economies including SMEs; (3)SDOs; (4) APEC Specialist Regional Bodies (SRBs); (5) Public and private public organizations of APEC member economies, (6) Academia. The APEC member economies are expected to encourage their regulators and business stakeholders particularly SMEs and women to attend as participants and speakers at the conference. 

Relevant stakeholders that have interest in the implementation of GRP. 

Direct beneficiaries include,

·  The policymakers/government regulators and smart city program implementers within APEC economies who will be implementing or have already been implementing smart city. They will be invited to give input into workshop agenda, to attend workshop, and to participate in survey. By participating in all these activities, it is expected that they will improve the integrity of their work plan, programs or schemes through adopting smart city standards.

·  The standardization bodies (ISO, IEC, PASC and etc.), academic institutes (NIST, JISC, SAC, SPRING and etc.). They will be invited to give input into workshop agenda, to attend workshop, and to participate in survey. Investment on smart equipment or services will be increased because of correct understanding and effective implementation of related standards and conformance.

·  The manufacturers, suppliers of smart equipment and technologies (focus on smart transportation, smart buildings, ICT, smart lightings, smart cards and etc.) within APEC economies will have the opportunity to give input into the workshop agenda, to attend workshop, and to participate in pre and post-workshop collaboration. As a result, trade of smart equipment and service will be expanded based on correct understanding and effective implementation of smart city standards, conformance and related policy. 

Indirect beneficiaries may include general consumers which will benefit from smart products with improved quality services and financial/time savings within the APEC economies.

Dissemination

A report including findings and recommendations will be produced from the workshops and shared among interested stakeholders by following APEC guidelines. Presentations, reports, and all relevant materials will be submitted to the APEC Secretariat. 

The outputs of project will be also uploaded on the APEC website so that more stakeholders could have access to the outputs. 

The information sharing and capacity building are expected to be continued after the workshop to disseminate the outputs of the project widely. Communication with external parties such as ISO, IEC, PASC and etc. will be conducted mainly through electronic means to ensure cost-effectiveness. 

The target audiences include the policymakers/government regulators, SDOs, certification bodies, academia related industries etc. 

There is no intention to sell any of the publications or materials resulting from this project.

Gender

·  Project objectives and benefits have targeted both women and men.

·  On the onset of the preparation of the project, women have been involved. The project has been developed by women in the project proponent’s organization.

·  The project proponent will continue to consider involvement of women in the stages of the development of the project.

·  The project proponent will actively engage women participation in the workshop as presenters and participants.

·  To ensure that there will be a significant number of women participation in the workshop, economies will be requested to identify women participants. Women participants will comprise at least 30 percent of our presenters and participants.

The final report will provide information on the participation of women in the workshop as presenters and participants.

Work Plan

Project planning May 2017 – January 2018

A.  Actions

B.  Outputs

C.  Timeline

PRE-APPROVAL PHASE

Development of workshop agenda, and program drafts

Agenda
Program drafts

May 2017

Definition of workshop schedule, survey and expected date

Expected date

May 2017

Definition of experts, speakers and participants

List of speakers, moderator

List of participants

List of experts

June 2017

Definition of workshop unfolding, activities and survey questionnaire (with experts support)

List of activities, others

June 2017

POST-APPROVAL PHASE

Invitation to experts, speakers, participants and non APEC economies

Letters of invitation

Mid-June 2017

Set final agenda, program and survey questionnaire

Final agenda & program

Mid-June 2017

Experts, speakers and participants confirmation

Answers to invitation letters

July 2017

The Workshop for Best Practices sharing of Smart City

Workshop presentations and questionnaire circulation

August 2017

Develop workshop report and collection of the survey feedback

Collection of survey feedback

Draft report

 September - October 2017

Develop project report

Report and recommendations

November -2017

Submit project results to economies

results report

December 2017

Submit completion report and action plan to Secretariat

Final report

January 2018

Workshop – August 2017 (margins of SCSC 2): A one-day event, with time allotted to develop conclusions and recommendations.  A regional survey will be also circulated during the workshop time.

Expected outputs/Deliverables:

- A workshop report documenting the key conclusions, as well as summaries of the discussion, any decisions and/or recommendations; and

- A list of capacity building priorities of APEC economies, and how future SCSC work can address these needs.

Endorsement of the results such as recommendations and action plan: The smart city workshop is held in margin of SCSC 2 in 2017, but the survey will be completed following the SCSC2 meeting, then the project overseers will work intersessionally in order to secure endorsement at SCSC1 in 2018.

Risks

Considering the APEC SCSC’s endorsement of best practices of smart city standardization activities in a manner that promote the standards & conformance for digital economy and sustainable growth, the project has a high probability of success. 

Potential risks include: 

·  Inadequate participation from economies: On the early stage of the project, enough work will be done to ensure high participation from economies by reaching out to SCSC members to identify their representation, continued communication with the potential participators will be maintained, and draft agenda will be prepared and circulated as early as possible. 

·  Failure of survey methodology: The project will work with key member economies, consultants to ensure the questionnaire is prepared under the appropriate survey methodology. The questionnaire will be tested by invited experts to verify the effectiveness before formal circulation. 

.  Delays in implementation: This project will avoid delays by having clear and timely communication with co-sponsoring economies, the APEC Secretariat, and the experts participating in the event. Teleconferences in the project team will be held regularly before the workshop to ensure timely execution.

Monitoring and Evaluation

The following information will be collected through surveys, the workshop, peer review, etc., to assess progress and impact and used as indicators of progress may be used to ensure the project is on track: 

·  Number and accuracy of member economies’ responses to the survey (at least 9 economies responded);

·  Number of the workshop participants (at least 60 participants);

·  Quality of the workshop, assessed by an evaluation form to be filled by the workshop participants;

·  Feedback and comments by APEC economies at SCSC meetings (throughout the whole project); and

·  Number of publications’ downloads or site visits (if feasible).

A qualitative measure of success may be expertise and qualification of the organizations and individuals involved at survey. A key indicator of project success may be the best practices that will be identified for ensuring reliability of smart city through standardization activities. A medium-term indicator of project success may be the number of APEC economies adopting international standards when planning or developing smart city. 

Contact information of all participants will be captured and kept to allow for future follow-up assessments of how the project has contributed to longer-term change. The baseline data such as how many APEC economies currently develop and use smart city standards in their own respective programs will be collected when reviewing current standards & conformance situation of smart city development in APEC region in the project.

Linkages

Engagement: The Smart City workshop promotes cross fora collaboration with PPSTI asthe project overseer seek inputs and supports from the PPSTI. PPSTI members will be sought as speakers or participants in the workshop to provide insight from their work.This workshop should also benefit the CTI and relevant sub-fora including the FoTC on Urbanization. Therefore, the information of this project will be shared with the PPSTI, the FoTC on Urbanization and their comments and input will be highly.

Previous work: The collaboration and linkage of the SCSC and its work in a variety of APEC fora ensures that there is no duplication of efforts for previous and ongoing APEC initiatives. 

APEC’s comparative advantage: APEC is the best source for the funds because of the role of the promoting Standards and Conformance Framework to overcome the TBTs and encourage digital economyin the APEC region.

Sustainability

After the workshop completion, a period of around four months is provided in the work plan for validation of the main findings and finalization of the report. It is expected that the final report with recommendations could be used as a reference material for the project stakeholders, such as smart city related policymakers, regulators, SDOs, industries, academia and etc. from developing economies. The report produced in this project is expected to be relevant in a medium term, for a couple of years. 

The results of the project will be shared with the ISO, IEC’s smart city related TCs to allow for a more global and sustained international standards & conformance scheme development. The network of experts and collaboration with international organizations is helpful for establishing a long-term APEC initiative for information sharing and capacity building regarding smart city standards. The project team will work out other proposals to continue the APEC initiative after project completion. This project may be useful to support the planning and implementation of smart city related programs for developing economies in the region.

The network of experts will be included the relevant NSBs, experts, participants where it would be considered as an effective channel to exchange good examples, challenges, expected impacts  in term of standardization activities in a regular basic. 

Vietnam as a proposing economy will be responsible to cooperate and share results of the project (recommendations, survey results, network of experts, final report) with PPSTI, the FoTC on Urbanization… for the information and effective further related plan, projects/activities as well as coordinate with member economies to monitor and orient the work of planning & developing their respective national standard development in future. 

Viet Nam will share results with stakeholders and international organizations (e.g., ISO, IEC, ITU, PASC, CEN/CENCELEC, IEEE and etc.) through the SCSC for their information to ensure the future actions to be done by continuously monitoring progress, engaging participating economies in implementation and potentially seeking continued support via APEC, based on demonstrated success. This will allow to measure progress on the outcomes and impacts of the project.

Project Overseers

Mr. Pham Le Cuong as the Project Overseer, will manage the project, including managing of contractors and specialists involved. Mr Cuong is CEO of Quality Certification Center (QUACERT), He has over 15 years management in certification sectors such as ITC, electronically products, quality assurance system (ISO/IEC 27001, 50001…). He is also a member of National TC 176 on conformance.

Mr. Nguyen Van Khoi as the Co-Project Overseer, Mr. Khoiis the Chair of the APEC SCSC 2017 and Acting Director of Standards Department, Directorate for Standards, Metrology and Quality (STAMEQ) of Vietnam. He is also the secretary of National IEC Committee.

Main Point of Contacts:

1)  Mrs. Vu Thi Hong Hanh (hanhvu@tcvn.gov.vn) is the Senior Official of Standard Department, Directorate for Standards, Metrology & Quality (STAMEQ).

2) Mr. Phan Thanh Son (sonpt@tcvn.gov.vn) is an Official of International Cooperation Department, Directorate for Standards, Metrology & Quality (STAMEQ).

Cost Efficiency

Not Applicable.

Drawdown Timetable

Not Applicable.

Direct Labour

Short-term clerical and contractor fees to be paid for all logistics arrangement, administrative support for the event.

Waivers

a) Fund the airfare and per diem of Speakers/Experts and Active Participants who are government officials;                             

b) Fund the airfare and per diem of Speakers/Experts from non-APEC members and/or from international organizations; and

The conference may include speakers from international organizations, such as the ISO, IEC... If representatives from these organizations attend, their travel costs will be funded.

c) Fund meals if a “package” cost for hosting is cheaper than a room-only rate.

Are there any supporting document attached?

No 
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Version HistoryVersion History

Project No.

Project Title

Project Status

Publication (if any)

Fund Account

Sub-fund

Project Year

Project Session

APEC Funding

Co-funding Amount

Total Project Value

Sponsoring Forum

Topics

Committee

Other Fora Involved

Other Non-APEC Stakeholders Involved

Proposing Economy(ies)

Co-Sponsoring Economies

Expected Start Date

Expected Completion Date

Project Proponent Name 1

Job Title 1

Organization 1

Postal Address 1

Telephone 1

Fax 1

Email 1

Project Proponent Name 2

Job Title 2

Organization 2

Postal Address 2

Telephone 2

Fax 2

Email 2

Declaration

Project Summary

Relevance

Objectives

Alignment

TILF/ASF Justification

Beneficiaries and Outputs

Dissemination

Gender

Work Plan

Risks

Monitoring and Evaluation

Linkages

Sustainability

Project Overseers

Cost Efficiency

Drawdown Timetable

Direct Labour

Waivers

Are there any supporting document attached?

hdFldAdmin

Project Number

Previous Fora

Secretariat Comments

Reprogramming Notes

Consolidated QAF

Endorsement By Fora

PD Sign Off

Batch

Forum Priority

Committee Ranking Category

Committee Priority

PDM Priority

Priority Within Funding Category

Monitoring Report Received

Completion Report Received

PMU Field 1

PMU Field 2

PMU Field 3

On Behalf Of

Proposal Status

Originating Sub-Forum

Approval Status
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