Project Title

APEC Workshop: Enhancing Travel Facilitation and Security through the Implementation of PNRGOV 

Project Year

2016   

Project Number

CTI 11 2016 

Project Session

Session 1   

Project Type

Standard 

Project Status

Completed Project   
View Budget TableView Budget Table
|
PrintPrint

Project No.

CTI 11 2016 

Project Title

APEC Workshop: Enhancing Travel Facilitation and Security through the Implementation of PNRGOV 

Project Status

Completed Project 

Publication (if any)

 

Fund Account

General Project Account 

Sub-fund

None 

Project Year

2016 

Project Session

Session 1 

APEC Funding

114,918 

Co-funding Amount

Total Project Value

114,918 

Sponsoring Forum

Sub-Committee on Customs Procedures (SCCP) 

Topics

Customs 

Committee

Committee on Trade and Investment (CTI) 

Other Fora Involved

 

Other Non-APEC Stakeholders Involved

 

Proposing Economy(ies)

Indonesia 

Co-Sponsoring Economies

Australia; Japan; Mexico; Papua New Guinea 

Expected Start Date

01/08/2016 

Expected Completion Date

31/12/2017 

Project Proponent Name 1

Tonny Riduan P Simorangkir 

Job Title 1

Head of Multilateral Section III (APEC), Directorate of International Affairs and Inter Agency 

Organization 1

Directorate General of Customs and Excise, Ministry of Finance 

Postal Address 1

Not Applicable 

Telephone 1

62-21 4890308 Extension 3266 

Fax 1

Not Applicable 

Email 1

tonny_sim@yahoo.com 

Project Proponent Name 2

Not Applicable 

Job Title 2

Not Applicable 

Organization 2

Not Applicable 

Postal Address 2

Not Applicable 

Telephone 2

Not Applicable 

Fax 2

Not Applicable 

Email 2

Not Applicable 

Declaration

Tonny Riduan P Simorangkir 

Project Summary

This project aims to assist APEC Economies’ customs administrations to enhance their efforts in coordinating with other border control agencies and authorities overseeing and controlling air transportation. Also will facilitate Members Economies which are implementing or planning to implement PNRGOV and are facing challenges and problems, especially in the standardization and harmonization of the passenger data that airlines must submit to customs administrations. 

In order to enhance relevant ways of coordination, a 2-day workshop is scheduled to take place in Bali, Indonesia on 23-24th November 2016. The main objective is to exchange knowledge and experience among APEC member economies, WCO, IATA, ICAO, airlines, and IT providers, especially on challenges in establishing PNRGOV, preparing the legal basis, and coordinating with airlines and other government agencies, among others, which may contribute to economic development through the facilitation of tourists and business persons travelling across the border, and how PNRGOV may be utilized to prevent terrorism and other transnational organized crimes. Finally the workshop also aims to create an action plan in order to promote the implementation of PNRGOV in APEC region.

Relevance

After the terrorist attack of 11 September 2001, the United States passed legislation that required air carriers operating the United States to provide the United States’ Customs with access to passenger data called PNR in order to alleviate dangers posed by travellers of air transport. Recent heightening tension created by terrorist attacks in different parts of the world necessitates the implementation of such measure in other APEC member economies. To date there have been several economies that have required airlines to submit PNR data to the respective customs authority. It would only be beneficial if more member economies are taking similar precautions.

The requirement to submit PNR data to governments (PNRGOV) could also help facilitate the mobility of legitimate travellers, including business people. The increased people-to-people connectivity is key to the open and free trade and services which has been the objective of APEC. With PNRGOV, customs authorities will be able to identify threats more easily and, thus, reduce, if not eliminate, the formalities that legitimate travellers have to undergo when travelling by air.

According to the survey conducted by Indonesia in 2013, the majority of SCCP Members shared the same view on the importance of developing a passenger analysing and targeting system, as well as a legal basis for obligating airline companies to provide Customs with real time passenger data. Furthermore, during the APEC PNR Workshop that was held in Indonesia, October 2013, all participants (consisting of delegates from 7 APEC members, 17 airline companies operating in Asia-Pacific, and 6 IT providers) expressed their full support for Indonesia to develop PNRGOV and to promote the use of PNRGOV in Asia Pacific region.

Travel Facilitation Initiative is directly related to Rank 1, which is ‘Travel facilitation for enhancing mobility’ in that the implementation of PNRGOV will help facilitate legitimate travelers by reducing  the number of formalities that such travelers will have to go through. Additionally, PNRGOV is also closely related to Rank 2 under Secure Growth criteria: ‘Counter terrorism’ in that PNRGOV will help border agencies in identifying and anticipating threats (terrorism, illicit drugs-trafficking, money laundering, trafficking of endangered species, etc) and, thus, enhancing the security of legitimate travellers.

Objectives

1) To increase knowledge in the process of implementing PNRGOV (creating the legal basis, technology infrastructure, cooperation with airlines and other government agencies, etc.)

2) To identify the costs, benefits, challenges, and best practices from member economies that have implemented PNRGOV.

3) To create an action plan in order to promote the implementation of PNRGOV in Asia Pacific region.

Alignment

APEC Ministers have explicitly expressed their support to PNRGOV in the 2015 APEC Ministerial Joint Statement:

“… we (APEC Ministers) look forward to the progress of work on the Single Window, Advance Risk Management, Passenger Name Record, and Authorized Economic Operators (AEO)…” (paragraph 46)

and

“… we (APEC Ministers) support economies’ efforts to implement the Advance Passenger Information and Passenger Name Record (API/PNR) programs to secure and facilitate legitimate travel within the region.” (paragraph 139)

Additionally, APEC Leaders have also acknowledged the progress made in the implementation of PNRGOV initiative in the 2015 APEC Leaders’ Declaration:

“… We (APEC Leaders) welcome the efforts and activities that APEC members have undertaken to counter terrorism, including capacity-building initiatives to combat terrorist financing, and to prevent foreign terrorist fighter travel through advance passenger risk analysis and other measures…” (paragraph 46) 

In the SCCP 2016 Work Programme, members agreed to disseminate findings and information related to PNR to other fora in order to increase the awareness among the members. The Chair had also expressed his support to continue work in PNRGOV, as has been recorded in the meeting’s executive summary: 

 “The SCCP Chair proposed that APEC help fund activities related to this project [PNRGOV]” (paragraph 91)

TILF/ASF Justification

Not Applicable.

Beneficiaries and Outputs

Outputs: This workshop will be attended by participants from SCCP and related fora (BMG and CTWG) member economies, airlines, IT providers, and relevant international organizations (WCO, IATA, ICAO, and UNODC). Through the workshop, participants will be able to enhance their knowledge regarding travel facilitation and security through implementation of PNRGOV. This includes creating the legal basis, technology infrastructure, cooperation with airlines and other government agencies, etc and to identify the costs, benefits, challenges, and best practices from member economies that have implemented PNRGOV.

Member economies who are or will implement the PNRGOV have a common problem regarding standardization and harmonization of passenger data. It is expected that information and experience shared from member economies who had implemented the PNRGOV could provide a solution to solve the issue. Besides, participants of the workshop could gather enough information in enhancing travel facilitation through the implementation of PNRGOV. The result of the workshop is a report which covers aims, benefit, and also obstacles in implementing PNRGOV along with the solution to overcome the problem. The report could be used as a reference in the implementation of PNRGOV in each member economies. 

Outcomes: After the completion of the workshop, Project Overseer will distribute the results to the participants as a reference for the PNRGOV implementation in their respective economies. Furthermore, this reference could be used in  supporting the one of the proposed revised SCCP Collective Action Plan namely ‘the Introduction and Implementation of Passenger Name Record. Member economies in collaboration with the aviation industries are expected to provide resources and system to support the programme. Member economies are encouraged to conduct domestic workshop in order to maintain the continuity of dissemination of information gathered from this project. In addition to domestic improvement, member economies are expected to coordinate with other members and aviation industry in the implementation of PNRGOV. 

Beneficiaries: The workshop will invite participants from SCCP and related fora (BMG and CTWG) member economies, airlines, IT providers, and relevant international organizations (WCO, IATA, ICAO, and UNODC). Delegates are expected to be those in charge of the policy formulation on the airport passengers/ accompanying goods clearance. Therefore the participants will be able to actively contribute to the discussions in the workshop. Resource persons for the workshop will be the representatives of Australian Border Force, Directorate General of Customs and Excise of Indonesia, Japan Customs and Tariff Bureau, US CBP, IATA, and ICAO. The project will fund 2 participants per eligible economy.

Dissemination

The report of the workshop shall contain aims, benefits, and also obstacles in implementing PNRGOV along with the solution to overcome the problems. It will be prepared and presented in the APEC SOM III 2017 meetings, which include SCCP, CTI and other relevant fora. Materials and the result will be disseminated and shared for free to the member economies through APEC Publication Database, as well as to the airlines through APEC website, participating economy’s website, e-mail, or association. This project will comply with the regulation related to publication, copyright and logo of APEC.

Gender

To ensure the participation and engagement of both men and women, the Project Overseer will encourage participation by men and women at all steps of the project. From the early stages of this project, women were included in planning and management. The selection of consultants, workshop presenters will be organised in an unbiased environment irrespective of gender. Besides, Project Overseer will take care to ensure that the workshop and all related administrative arrangements are executed in a gender-neutral manner, and in particular in a manner that does not disadvantage women. We encourage each economy to send at least 1 (one) female participant. Therefore, it is expected that approximately 30% of the workshop participants and presenters of the workshop are women.

In the implementation stage of this project, women will directly benefit from the use of PNRGOV in physical examination of passengers. The use of PNRGOV could improve the accuracy of analysis, as well as the effectiveness and efficiency of physical examination. Therefore, inappropriate physical examination or sexual harassment on women can be minimized.

Work Plan

Timeline

Actions and Involvement

Output

July 2016

Project Overseer develops a draft agenda and begins to identify potential expert speakers through consultation with Australia, Japan, Mexico, and Papua New Guinea.

Draft agenda

August 2016

The Project Overseer circulates draft agenda and call for participation of experts through the SCCP and other relevant APEC fora as well as industry stakeholders. 

Member Economies will have the opportunity to provide input into specific aspects of the Workshop. 

Developing economies will designate representatives for the participant. 

Aviation industries will designate representatives for the participant. 

Australia, Japan, Mexico, and Papua New Guinea will designate representatives for the participant. 

Project Overseer finalize venue arrangements – venue, dates, and facilitation and begin to make the necessary logistical arrangements. 


Project Overseer provides progress report to the SCCP
 

Draft agenda confirmed

 
Venue secured 

Initial list of participants and speakers developed

The SCCP kept informed of progress

September 2016

In collaboration with Australia, Japan, Mexico, and Papua New Guinea, the Project Overseer finalizes the agenda and sends out official invitations to speakers and participants. 

Project Overseer liaise the speakers and participants lists. 

Project Overseer to liaise with APEC Secretariat for travel eligible economies travel arrangement. 

Participants to obtain necessary visas and make travel arrangements. 

Speakers provide copies of their presentations

Project Overseer compiling Workshop materials

Agenda confirmed and distributed to Member Economies, aviation industries, and other stakeholders

 Speakers invited and confirmed

 Confirmed lists of participants and speakers

Confirmed travel arrangements for participants, including those from travel eligible economies

Visas issued to participants and speakers

Presentations collected and posted on internet

November 2016

Workshop held 

Successful workshop

Findings/Conclusions 

December 2017

Immediately upon conclusion of the Workshop, Project Overseer will work with Australia, Japan, Mexico, and Papua New Guinea, and other participants draft a report on the results of the Workshop.

Project overseer will work with the APEC Secretariat to publish the final report of the workshop and to make sure project documents are loaded onto the APEC Publication Database.

Participants will also be surveyed for feedback on the workshop materials, speakers and outcomes. 

Workshop report drafted and posted on APEC website together with project documents including presentations 

Workshop documents also posted on the DGCE website and bulletin

Risks

In the preparation stage of this project, there are some risks that possibly impact project implementation, such as draft agenda not completed in the timely manner or member economies and aviation industries do not respond to request for input. In order to manage such risks, the team should maintain close and regular liaison with key representatives from member economies, through the SCCP, regulators’ networks and avation industry networks. The Project Overseer has to ensure the Workshop builds on work done in timely manner, meets the needs of stakeholders and adds value to APEC.

During the preparation, antoher risks may be involved are the unavailability of speakers and lack of interest in the workshop. Specific theme requires specific speaker who has a tight schedule. In this case, the team should work closely with member economies and also aviation industry networks to identify and confirm alternative speakers. Besides, the team should engage APEC Secretariat to assist with publicity. Contact relevant regulatory agencies and aviation industry groups personally is necessary to encourage participation of member economies and other relevat stakeholder in the workshop.

Shortly ahead of the workshop, delays in applying or obtaining visas may occured. In addition, participants/speakers may not show up or cancel at last minute. Therefore, the team should assist the participants and speakers to ensure timely visa applications. Meanwhile, Project Overseer will be in close contact with speakers ans participants throughout the process to minimize any last minute cancellation. As for the last, Project Overseers will ensure sufficient time to prepare Workshop report and adhere to strict internal deadlines in order to avoid delay in finishing report and uploading documents.

Monitoring and Evaluation

It is expected that the workshop will be attended by overall 60 participants, consisting of 44 participants from SCCP and related fora (BMG and CTWG) member economies (assuming each member economies represented by two participants), 10 participants from airlines, IT providers, and relevant international organizations (WCO, IATA, ICAO, and UNODC), and 6 expert speakers.

Participants and resource persons are expected to fill in a questionnaire at the end of the workshop to measure the success of the project. The workshop will also be followed up with regularly disseminated questionnaires to monitor the progress of PNRGOV implementation in the respective member economy, the result of which will be presented in the 1st SCCP Meeting of 2017 along with the report of the workshop.

Linkages

This workshop builds on Indonesia’s previous efforts to promote the implementation of PNRGOV among SCCP member economies. In 2013, Indonesia circulated a questionnaire to measure economies’ interest in implementing PNRGOV. Based on the survey, later that year, Indonesia held a self-funded PNRGOV workshop which resulted in support from attending member economies to the implementation of PNRGOV in Asia Pacific. The topic has also been intensively discussed in other fora, such as BMG and CTWG. Inviting participants from those two fora is expected to foster a deeper cross-fora collaboration in the future.

Sustainability

The workshop is expected to support the proposed SCCP Collective Action Plan which includes, among others, ‘the Introduction and Implementation of Passenger Name Record’. Upon participating in the workshop, member economies are targeted to understand the importance and key factors of PNRGOV and its use for better Customs advance risk analysis on passengers. The next step will be to promote the establishment of domestic legal framework and technological infrastructure needed to implement PNRGOV by 2018.

In order to identify participating member economies’ readiness to implement PNRGOV, we are planning on conducting a survey in 2017 and, if possible, report the result in the second meeting of SCCP in the same year. This way we will also be able to measure the progress on the projected outcomes and impacts of the workshop.

Project Overseers

Tonny Riduan P. Simorangkir
Head of Multilateral Section III, Directorate of International Affairs and Inter Agency
Directorate General of Customs and Excise, Ministry of Finance, Republic of Indonesia 

This project will be managed by Mr. Tonny Simorangkir as a Project Overseer. Currently, he is serving as Head of Multilateral Section III responsible for multilateral cooperation, especially for international organization such as APEC, WTO, and ASEM. Before joining the Directorate of International Affairs and Inter Agency, he worked at the Directorate of Enforcement and Investigation. He is one of the initiators of PNRGOV implementation in Indonesia.

The change in Project Overseer is necessary due to the internal reorganization which sees the responsibility of managing APEC-related matters shifts from Regional Section Ii to Multilateral Section III.

Cost Efficiency

Not Applicable.

Drawdown Timetable

Not Applicable.

Direct Labour

Not Applicable.

Waivers

Not Applicable.

Are there any supporting document attached?

No 
Attachments
Version: 3.0 
Created at 04/08/2016 17:33  by Lucy Phua 
Last modified at 26/05/2017 14:08  by Lucy Phua 
Version HistoryVersion History

Project No.

Project Title

Project Status

Publication (if any)

Fund Account

Sub-fund

Project Year

Project Session

APEC Funding

Co-funding Amount

Total Project Value

Sponsoring Forum

Topics

Committee

Other Fora Involved

Other Non-APEC Stakeholders Involved

Proposing Economy(ies)

Co-Sponsoring Economies

Expected Start Date

Expected Completion Date

Project Proponent Name 1

Job Title 1

Organization 1

Postal Address 1

Telephone 1

Fax 1

Email 1

Project Proponent Name 2

Job Title 2

Organization 2

Postal Address 2

Telephone 2

Fax 2

Email 2

Declaration

Project Summary

Relevance

Objectives

Alignment

TILF/ASF Justification

Beneficiaries and Outputs

Dissemination

Gender

Work Plan

Risks

Monitoring and Evaluation

Linkages

Sustainability

Project Overseers

Cost Efficiency

Drawdown Timetable

Direct Labour

Waivers

Are there any supporting document attached?

hdFldAdmin

Project Number

Previous Fora

Secretariat Comments

Reprogramming Notes

Consolidated QAF

Endorsement By Fora

PD Sign Off

Batch

Forum Priority

Committee Ranking Category

Committee Priority

PDM Priority

Priority Within Funding Category

Monitoring Report Received

Completion Report Received

PMU Field 1

PMU Field 2

PMU Field 3

On Behalf Of

Proposal Status

Originating Sub-Forum

Approval Status
Attachments
Content Type: Standard Proposal
Version:
Created at by
Last modified at by
Go Search