Project Title

Individual Action Plan for the Enhancement of the Ratio of Women’s Representation in Leadership (Mid-term Review Study and Public-Private Dialogue) 

Project Year

2016   

Project Number

PPWE 01 2016 

Project Session

Session 1   

Project Type

Standard 

Project Status

Project in Implementation   
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Project No.

PPWE 01 2016 

Project Title

Individual Action Plan for the Enhancement of the Ratio of Women’s Representation in Leadership (Mid-term Review Study and Public-Private Dialogue) 

Project Status

Project in Implementation 

Publication (if any)

 

Fund Account

General Project Account 

Sub-fund

None 

Project Year

2016 

Project Session

Session 1 

APEC Funding

143,000 

Co-funding Amount

Total Project Value

143,000 

Sponsoring Forum

Policy Partnership on Women and the Economy (PPWE) 

Topics

Gender 

Committee

SOM Steering Committee on Economic and Technical Cooperation (SCE) 

Other Fora Involved

Human Resource Development Working Group (HRDWG) 

Other Non-APEC Stakeholders Involved

 

Proposing Economy(ies)

Japan; Viet Nam 

Co-Sponsoring Economies

Australia; Canada; Mexico; Peru; Philippines; Chinese Taipei; United States 

Expected Start Date

01/01/2017 

Expected Completion Date

31/12/2017 

Project Proponent Name 1

Tomoko Nagai (new PO wef 4 April 2017) 

Job Title 1

Official 

Organization 1

Ministry of Foreign Affairs 

Postal Address 1

2-2-1 Kasumigaseki, Chiyoda-ku, Tokyo, Japan  

Telephone 1

81-3 55018342 

Fax 1

Not Applicable 

Email 1

apec.japan@mofa.go.jp; tomoko.nagai-2@mofa.go.jp 

Project Proponent Name 2

Not Applicable 

Job Title 2

Not Applicable 

Organization 2

Not Applicable 

Postal Address 2

Not Applicable 

Telephone 2

Not Applicable 

Fax 2

Not Applicable 

Email 2

Not Applicable 

Declaration

Tomoko Nagai 

Project Summary

Recognizing that increasing the participation of women in economic activities will serve as a catalyst to promote economic growth, Japan has launched the project “Individual Action Plan (IAP) for the Enhancement of the Ratio of Women’s Representation in Leadership” in 2015. In order to further promote the women’s representation in leadership(rank2), and also to contribute on Human Capital development (rank1), this project aims to conduct the mid-term review study as well as the PPD in 2017, details are as follows:

1) Conducting the study to find out good practices on the policies as well as actions taken for promoting women’s representation in leadership (ie. policy support for creation of enabling working environment, measures taken by private sectors for creation of comfortable workplace and working condition, capacity building etc).

2)  Holding a Public-Private Dialogue aiming to present the outcomes of the study and share the good practices as well as exchange the views.

3) Utilizing the outcomes of the study as well as PPD as a reference, to support continuous development and implementation of economy-specific Individual Action Plans.

Relevance

Greater inclusion of women will expand prosperity in the region and is an investment for the future. Women’s active participation in the economy at all levels, including in decision-making, leadership and governance roles, will result in favorable business and economic environment, which are essential in addressing inclusive and sustainable growth objectives. Nevertheless, gender disparity in participation in leadership position is prevailing and persisting all over the world including the APEC region. 

In the APEC 2014 WEF Statement, all APEC economies are encouraged to work toward establishing measurable and aspirational voluntary goals, including women’s representation in leadership and decision making roles and positions in both public and private sectors, which economies could work toward achieving by the end of 2020. 

Following to the statement, in the beginning of 2015, Japan has launched the project “Individual Action Plan for the enhancement of the ratio of women’s representation in leadership”, which encourages APEC economies to promote women’s participation in the economy particularly focusing on leadership, decision making, and management, while taking into account the individual economic and social circumstances of each economy. 

In the project “Individual Action Plan for the enhancement of the ratio of women’s representation in leadership”, each economy is asked to fill in and submit a template consisting of the current ratio of women’s representation in leadership in both the public and private sector and the voluntary goals which each economy could work toward by the end of 2020 with a brief plan of action of how the economy plans to achieve its voluntary goals to Japan APEC Team and the APEC Secretariat in 2015. In addition to the initial activity taken in 2015, each economy is encouraged to submit the update of the data from 2016 to 2020.

Well reflecting increased concern and interest in the women’s participation especially in leadership position among APEC economies, more than two third of the economies has submitted their IAPs and the exclusive webpage for the project has been launched on the APEC Secretariat website. (http://www.apec.org/Groups/SOM-Steering-Committee-on-Economic-and-Technical-Cooperation/Working-Groups/Policy-Partnership-on-Women-and-the-Economy/PPWE-IAPs.aspx

Meanwhile, the importance of promoting women’s representation in leadership was reaffirmed in the APEC 2015 Leaders’ Declaration as well as APEC 2015 WEF Statement. 

In order to further promote women’s representation in leadership and accelerate the voluntary goals and the momentum of the initiative of each economy,  this project will explore and stock take of good practices of the policies as well as actions taken for promoting women’s representation in leadership both in Public and Private sectors (ie, policy support for creation of enabling working environment, measures taken by private sectors for creation of comfortable workplace and working condition, capacity building etc) through the mid-term review study and Public-Private Dialogue (PPD).

The result of the project will allow the economies to learn how to improve women’s participation into leadership, decision-making process etc, which can be reflected to the initiatives taken within each economy. Also, the PPD enables economies to share their own experiences and knowledge, and provide an opportunity for peer–learning , which helps economies  to review and improve their initiatives toward realization of their voluntary goals.

This project contributes to both Human Capital Development (Rank1) as well as the women’s economic empowerment (Women and the Economy) (Rank 2).

Objectives

This project will conduct the mid-term review study as well as the Public Private Dialogue (PPD) .The main objectives of this project are as follows:

1) Conducting the study to find out  good practices on the policies as well as actions taken for promoting women’s representation in leadership (ie. policy support for creation of enabling working environment, measures taken by private sectors for creation of comfortable workplace and working condition, capacity building etc) in the selected economies.

2) Holding a Public-Private Dialogue (PPD) with participation of the public and private sectors as well as academia aiming to present the findings of the study and share the good practices as well as exchange the views.

3) Utilizing the outcomes of the study as well as PPD as a reference, to support continuous development and implementation of economy-specific Individual Action Plans.

Alignment

This project aligns very well with both APEC and WEF/PPWE’s priorities. 

First, this project proposal supports the APEC Leader’s priorities. In 2015 Leaders declaration, the Leaders committed to advancing women’s full participation in the economy in concrete, actionable, and measureable ways, including through enhancement of women’s representation in leadership. By supporting economies to learn how to better implement their initiatives to improve women’s participation into leadership and decision-making process within each economy, this project contributes to the realization of the APEC Leader’s priorities. 

Second, it also contributes to the 2016 main theme “Quality Growth and Human Development” as well as the priorities “Human Capital Development”. Increased women’s participation especially as leadership and a decision-making role will contribute to realize quality growth and human development by adding diversity to the economy and whole society, and to develop human capital by providing opportunity to play an important role in leadership to both women and men. 

Furthermore, this project also reinforces and contributes to the Women and the Economy Forum (WEF)’s strategy. In the APEC 2014 WEF Statement, all APEC economies are encouraged to work toward establishing measurable and aspirational voluntary goals, including women’s representation in leadership and decision making roles and positions in both public and private sectors, which economies could work toward achieving by the end of 2020. Following the Statement in the WEF in 2014, the importance of enhancing women’s participation in the economy through establishing and pursuing measurable and aspirational voluntary goals was further reaffirmed in the 2015 WEF statement. This project also directly contributes to the PPWE Strategic Plan 2015-2018, by promoting the one of the PPWE five pillars “leadership, voice, and agency”.

TILF/ASF Justification

Not Applicable.

Beneficiaries and Outputs

Outputs: 

1) Mid-term review study: This project will conduct the mid-term review study. The study will explore and identify good practices of the policies and actions taken for promoting women’s representation in leadership both in public and private sectors such as the policy support for creation of enabling working environment, measures taken by private sectors for creation of comfortable workplace and working condition, capacity building and so on. All economies are invited to the library /online based study, and field based interview study in 4-6 economies will be conducted. The questionnaires and criteria for survey and interview will be developed by consultants upon consultation with POs. For the moment, the glass ceiling in their respective industries and sectors, insufficient social policies, laws supporting women in the work place, etc.. are considered as causes and constraint. To identify further details will be included into the survey TOR.

2) Report to the PPWE/WEF: The project team will develop a draft report of the finding of the study and circulate report to the PPWE and the APEC WEF in 2017 for consideration, and based on the instruction of the WEF, report will be finalized and submitted for endorsement to AMM in 2017.

3) Public –Private Dialogue: ublic- Private Dialogue will be held in conjunction with the WEF or SOM3 in 2017 in Viet Nam to share good practices based on the result of the study and exchange views and experiences. Representatives from APEC economies will be encouraged to join the PPD as speakers and/or participants. Also, participation from outside of the APEC will be welcomed. PO will maintain close communication with the 2017 Host Economy to ensure the timing of the PPD.

4) Disseminate the Findings: Research papers will be shared by both electronic and printed publication.

Outcomes: Potential outcomes of the project will be as follows:

This project will conduct the mid-term review study of the on-going project “ Indivisual Action Plan for the Enhancement of the Ratio of Women’s representation in leadership” as well as the Public Private Dialogue (PPD).

In the on- going project, each economy is asked to fill in a template consisting of the current ratio of women’s representation in leadership in both the public and private sector, and the voluntary goals which each economy could work toward by the end of 2020.The findings and assessment of the mid-term report will help each economy to review its voluntary goals, as well as its plan of action to achieve the goals in 2018 onward.

Also, through identifying good practices on promoting women’s representation in leadership, it may lead to find out some important measures needed to be taken into account in order to implement effective actions in both public and private sectors. The report of the study as well as the summary of the PPD will be developed, which can be utilized as a guideline. Those products will be expected to induce positive chain of changes at the economy level. For example, by learning the current progress, the good practice from the review and peers’ experience and opinions in the PPD, policy makers, personnel and other stakeholders who are in charge of promotion of women’s leadership could influence and improve the current policies and activities in the field of women’s leadership.

Moreover, the result disseminated widely will attract attention from various stakeholders within and outside of the APEC economies. It will foster and spread favorable environment for promotion of women’s leadership, which are essential in addressing inclusive and sustainable growth objectives in the long term. 

Beneficiaries: The results of this project will be a benefit for both public sectors as well as the private sectors in the region. The project will directly benefit policy makers, personnel and other PPD participants who are in charge of  promotion of women’s leadership from both members and non-members . Through sharing the good practices as well as exchanging the views on supporting and promoting women’s representation in leadership, it will allow the economies to learn effective policies, measures etc, which can be incorporated into to the initiatives taken within each economy/private company. The participants are expected to have solid experience in the field of gender equality, especially promotion of women’s representation in leadership, however, those who have sound interest and willingness to study or work in the field are also welcomed. n addition to the medium - term benefit mentioned above, in the long-term, the contribution of the study to policy development will indirectly benefit both women and men in the region through inclusive and sustainable growth powered by increased women’s participation in leadership roles. 

It benefits women and men. Increased women’s representation especially in leadership position contribute to encourage women to utilize their full potentials,  to change/ improve conventional power relation between women and men in both public (workplace) and private (household)  and to help women to exercise and enhance their agency[1].  It also benefits society as a whole by adding diversity to the decision making processes and by scaling up economic growth, and realizing healthy gender equal society. Gender equal society benefits not only women but also men by reducing reverse gender gap and unnecessary burden against men due to traditional gender norm.


[1]  In the field of Gender Studies, the word “agency “ is used as the following.By agency we mean an indivisual’s (or group’s) ability to make effectivene choices and to transform those choices into desired outcomes. ( World Development Report 2012: Gender Equality and Development, World Bank, 2011)

Dissemination

This project plans to disseminate its outcomes as follows: 

1)  Public- Private Dialogue will be held in the occasion of the WEF or SOM3 in 2017 in Viet Nam to share good practices based on the result of the study.  Participation from both within and outside of the APEC, for example various APEC fora, ABAC, observer organisations such as ASEAN, PECC, and PIF, World Economic Forum,will be welcomed. The information of the PPD will be circulated earlier to ensure maximum audience. 

2)  The report will be submitted to the PPWE, the WEF, and the AMM in 2017. To add credibility to the findings, peer review among PPWE will be conducted. 

3)  The report will also be circulated to other related APEC fora, such as HRDWG. 

The report of the study will be published by electronic medium and disseminated through APEC website and other relevant online media.

Gender

The project primarily focuses on women and women’s representation in economic sphere. However, it is equally important to ensure men’s participation/involvement for the project to realize gender equality. We intend to include men among those surveyed or interviewed with their perceptions to women’s full participation in their respective work places. Considering the fact that majority of officers or personnel working in the divisions/sections to promote gender equality are women, it is natural that more women officers or personnel have sound knowledge and experience to respond the survey and /or interview questionnaires at this moment. I this light, it is not feasible to divide gender of the participant into 50 % and 50%. However, this project aims to ensure men’s participation as much as possible. In the long run, increased women’s participation and leadership will benefit whole society- women and men. In this light, the project encourages and ensures equal participation of both women and men to the PPD and also research process. Also to ensure above mentioned, earlier consultation with both female and male stakeholders. The PO ensures that consultant should have sound understanding and knowledge in gender perspective to develop the study.

Work Plan

Date

Tasks

July - August 2016

Develop TOR for consultant and prepare for procurement process

September – October 2016

Select consultant

November  2016 – May 2017

Conduct the study on good practices of the policies and actions taken for promoting women’s representation in leadership both in Public and Private Sectors.

Conduct library/on-line based review, including recent studies, records, statistics and case studies.

Conduct bilateral consultation to identify 4-6 economies based on full consent.

Conduct field survey, including face to face interview in the 4-6 economies.

PPWE 1 in 2017

Report the progress to PPWE.

By WEF or SOM3 in 2017

Develop a draft report.

Seek comments on the preliminary results as well as any recommendations of the study from member economies intersessionaly.

Develop  a semi- final report.

WEF or SOM3 in 2017

Report result of the study.

Hold a PPD to share good practices in Public and Private Sectors within APEC region.

By CSOM in 2017

Incorporate the summary of the PPD into a final report.

After WEF in 2017 / Before CSOM

Circulate a final report to PPWE for endorsement intersessonally.

At the AMM in 2017

Submit a final Report to the AMM

Risks

Delays of a series of field studies: One of the risks that the project may confront is that the project could run late due to a delay of a series of field studies conducted in various economies across the APEC region by researchers. The scheduling of field studies would need to be considered very well in advance and cooperation of relevant economies will be sought. PO keeps awareness of the punctual implementation of the project. 

Communication delay: At the moment of the submission of the project proposal, it is not known where the contract –based researcher is based, however there is a possibility that the consultant and the project overseer have some distance geographically. This may cause communication delay and affect the prompt implementation of the project. This risk may be minimized through advanced planning and the use of regular communication across multiple channels (phone or video-call, e-mails, back-ups for those unavailable – speaking to a Deputy when the superior is unavailable, etc.), and creating a schedule that allows for flexibility in terms of unforeseen circumstances (e.g. concentrating on update reporting if weather creates transport delays, etc.). 

Small audience in Participation to the PPD.  It is important to ensure a larger participation for effective dissemination of the findings and peer- learning.

To mitigate such a risk and ensure higher participation rate from the APEC economies, we will hold the PPD in conjunction with the WEF 2017 or the SOM3 where many stakeholders in charge of gender equality will gather in Viet Nam from other APEC economies. 

There will be outliers and instances where the results may not apply 100% to all APEC economies. To reduce the risk of creating recommendations and collating best practices that are not germane to all of APEC, we will pursue case studies that demonstrate specific results within specific women work environment (as best practice), but will primarily seek to couch reporting and results in terms that are broad and general enough to be relevant and applicable to all APEC economies.

Monitoring and Evaluation

To monitor the progress of the study, regular communication will be maintained between the contract specialist and APEC Division of Japanese MOFA. The specialists are required to report on current status of the study and provide written updates as may be required. The preparation for the PPD will be also monitored with in the APEC Japan Team in case the preparation is outsourced. As short- term indicators on project tracking, timeframe for the procurement, the survey and interviews, and submission of a series of the draft report will be developed prior to implementation.

Since  2015, each economy has submitted  the update of the ratio of women’s representation in leadership and the economy specific action plan to the APEC Japan Team and the APEC Secretariat annually. As a monitoring mechanism, APEC Japan Team has taken a role to compile the results of the information submitted by each economy and the compilation of the information has been shared annually to the economies and on the website of the APEC Secretariat.

Quantifiable indicators of this project are:-

a)  Interviews are expected to be conducted in 4-6 economies.

b)  Number of expected participants to the PPD is 50-100.

c)  Number of expected survey respondents is 50-100. 

For the evaluation, the final report can serve this purpose, as it will include the initial expected outcomes. A questionnaire will be distributed to each attendee of the PPD, and the participant will be asked to fill in the form to assess the impact of the study and the PPD. To assess the uptake of advice, additional questionnaire will be conducted and data sources for measuring the number of women in leadership positions would strengthen will be explored. Also, measurement the achievement of the objectives, for example,percentage of APEC economies participation in the study on good practices, use of the study on good practices reported by APEC economies support the above mentioned.

Linkages

This project will engage Non-APEC stakeholders from the private sectors, research institutions, international organisations with similar aim to its objectives by disseminating the research product by electronic media and inviting those to the PPD by using the network that each economy maintains. The information will be circulated as early as possible.

Within APEC, this project will have a close collaboration with HRDWG in planning and implementation. Within the PPWE, a possible cooperation with the Women and Economy Dashboard will be considered through utilization of the outcomes of this project.

This project is built based on the Japan ‘s on- going project “Individual Action Plan for the enhancement of the ratio of women’s representation in leadership”, implemented since  2015. The previous project’s focus has been limited only quantitative aspect of the enhancement of the ratio of women’s representation in leadership. Learning form the limitation, this new project attempts to further explore analytical and qualitative aspect of the issue.

APEC is the best source of funds for this project. This project is focused specifically on APEC member economies, with the fundamental goal of providing policy-makers and private sectors in APEC economies a good implication for increase the ratio of women leadership. However, at the same time, the result of the project will serve as a good implication for non- APEC members.

Sustainability

By creating a study that informs both public and private sectors of good practices on the policies as well as actions taken for promoting women’s representation in leadership, the project can serve as a trigger for those people to utilize the outcomes of the study as well as PPD as a reference, to support continuous development and implementation of economy-specific Individual Action Plans. 

After the project is completed at the end of 2017, the target beneficiaries can continue their voluntary activities with the the Japan ‘s on-going project “Individual Action Plan for the enhancement of the ratio of women’s representation in leadership”  whose implementation period is 2015- 2020 and also in collaboration with other related activities/initiatives. They can improve and implement their plan of action in the 2015-2020 project based on the learning from the study and the PPD offered by this project, til 2020, and from 2021 onward if applicable. It could serve as a possible next step. Also after 2018, the next phase of the project may be developed based on the outcome of the project. To support economy specific action plan in 2015-2020, APEC Japan Team has taken a role to compile the results of the information submitted by each economy and the compilation of the information has been shared annually to the economies and on the website of the APEC Secretariat. 

The project’s main role is to catalyze the voluntary activity of economies. After the implementation period of this project, self-help of each stakeholder is highly encouraged to drive sustainable cycle of the positive change. To support those self- helped activities, reporting, monitoring and evaluation system at the PPWE and annual WEF can be suggested as a good mechanism.It will be implemented  based on the progress and result of this project and will be incorporated into the recommendation in the final report. In that case, APEC Japan Team  could take a lead to forward the idea of the monitoring and evaluating system to the PPWE to seek for the consensus. However, it would be an alternative way that based on the result and lessons learned from this project, new phase of the project will be developed and implemented to continue the initiative 2021 onward.

Project Overseers

The mid-term review study of the project will be conducted  primary by contract - based specialists in  gender equality and political economy, especially those who have been involved with policy analysis on gender equality and women’s representation in both public and private sectors, under the supervision of the APEC Japan Team.

The PPD will be operated and managed by APEC Japan Team in cooperation with APEC Viet Nam Team which is another co-proposing economy of this project. 

At the moment, Ms. Reiko Hara of the Government of Japan’s Ministry of Foreign Affairs’ APEC Division is the project overseer. The draft Scope of Work will be developed by the contract specialists, and the final Scope of Work will have been reviewed and approved by Japan’s Ministry of Foreign Affairs’ APEC Division.

Cost Efficiency

Not Applicable.

Drawdown Timetable

Not Applicable.

Direct Labour

Not Applicable.

Waivers

Not Applicable.

Are there any supporting document attached?

No 
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Version HistoryVersion History

Project No.

Project Title

Project Status

Publication (if any)

Fund Account

Sub-fund

Project Year

Project Session

APEC Funding

Co-funding Amount

Total Project Value

Sponsoring Forum

Topics

Committee

Other Fora Involved

Other Non-APEC Stakeholders Involved

Proposing Economy(ies)

Co-Sponsoring Economies

Expected Start Date

Expected Completion Date

Project Proponent Name 1

Job Title 1

Organization 1

Postal Address 1

Telephone 1

Fax 1

Email 1

Project Proponent Name 2

Job Title 2

Organization 2

Postal Address 2

Telephone 2

Fax 2

Email 2

Declaration

Project Summary

Relevance

Objectives

Alignment

TILF/ASF Justification

Beneficiaries and Outputs

Dissemination

Gender

Work Plan

Risks

Monitoring and Evaluation

Linkages

Sustainability

Project Overseers

Cost Efficiency

Drawdown Timetable

Direct Labour

Waivers

Are there any supporting document attached?

hdFldAdmin

Project Number

Previous Fora

Secretariat Comments

Reprogramming Notes

Consolidated QAF

Endorsement By Fora

PD Sign Off

Batch

Forum Priority

Committee Ranking Category

Committee Priority

PDM Priority

Priority Within Funding Category

Monitoring Report Received

Completion Report Received

PMU Field 1

PMU Field 2

PMU Field 3

On Behalf Of

Proposal Status

Originating Sub-Forum

Approval Status
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