Project Title

Global Supply Chain Resilience: Phase 3 Continued Implementation  

Project Year

2015   

Project Number

TPT 04 2015 

Project Session

Session 2   

Project Type

Standard 

Project Status

Completed Project   
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Project No.

TPT 04 2015 

Project Title

Global Supply Chain Resilience: Phase 3 Continued Implementation  

Project Status

Completed Project 

Publication (if any)

 

Fund Account

General Project Account 

Sub-fund

None 

Project Year

2015 

Project Session

Session 2 

APEC Funding

115,895 

Co-funding Amount

158,492 

Total Project Value

274,387 

Sponsoring Forum

Transportation Working Group (TPTWG) 

Topics

Transportation 

Committee

SOM Steering Committee on Economic and Technical Cooperation (SCE) 

Other Fora Involved

Emergency Preparedness Working Group (EPWG) 

Other Non-APEC Stakeholders Involved

 

Proposing Economy(ies)

United States 

Co-Sponsoring Economies

Canada; China; Japan; Korea; Mexico; New Zealand; Papua New Guinea; Philippines; Singapore; Chinese Taipei 

Expected Start Date

01/11/2015 

Expected Completion Date

31/10/2016 

Project Proponent Name 1

Christopher Clement 

Job Title 1

Head of Delegation, Transportation Working Group 

Organization 1

US Department of Transportation 

Postal Address 1

1200 New Jersey Avenue SE, Washington, DC 20590, USA 

Telephone 1

1-202 4930623 

Fax 1

Not Applicable 

Email 1

Christopher.Clement@dot.gov 

Project Proponent Name 2

Janine Mans 

Job Title 2

Managing Associate 

Organization 2

US-ATAARI 

Postal Address 2

2101 Wilson Blvd # 1200, Arlington, VA 22201, USA 

Telephone 2

1-703 5167752 

Fax 2

Not Applicable 

Email 2

jmans@nathaninc.com 

Declaration

Christopher Clement and Janine Mans 

Project Summary

Global Supply Chain Resilience: Phase 3 Continued Implementation continues the focus on the APEC Seven Principles of Supply Chain Resilience Action Plan through two workshops targeting transportation, emergency management officials, and the private sector.

1) An economy specific workshop, the second in an expected series, on Supply Chain Resilience will provide an opportunity to customize an economy-level action plan based on the Seven APEC Principles of Supply Chain Resilience, developed during Phases 1 & 2.

2) An APEC-wide technical workshop on one of the Seven Principles -- Principle 7: Recognize and promote best practices in human resource and capacity management in the context of supply chain resilience

These workshops will enhance developing and developed economies’ understanding of global supply chain resilience best practices and limit disruptions to the global supply chain after disasters.

Relevance

APEC’s 21 member economies are disproportionately impacted by natural disasters. While they account for approximately 1/2 of world trade, they experience nearly 3/4 of the world’s natural disasters! The issue of global supply chain resilience is of even higher importance in the APEC region as value chains cross numerous economies and a disruption to the production of inputs in one economy can cause significant disruptions in the production of both intermediate and finished products throughout the numerous APEC economies, as well as globally. 

This proposal directly links to a number of Rank 1 funding criteria, including:

1) Supply Chain Connectivity and Performance Improvements;

2) Emergency Preparedness and Disaster Management;

3) Human capital development; and 

4) Promoting connectivity, including enhancing physical, institutional and people-to-people connectivity.

Objectives

The objectives of this year’s proposal on Global Supply Chain Resilience involve conducting economy-specific workshops (for a developing economy, most likely Viet Nam) and a human resource capacity development workshop. These events continue APEC’s commitment to implement the Action Plan resulting from Phase 1 and Phase 2 of Global Supply Chain Resilience.  The workshops will facilitate increased public and private sector understanding of best practices regarding resilient infrastructure, intermodal connectivity, and disaster practices and responses. By sharing expertise and lessons learned, workshop participants will be able to create an Economy Action Plan focused on capacity development initiatives within their economy.  This will be complementary to the global supply chain resilience activities being implemented throughout APEC.  Additionally, the human resource development for supply chain resilience workshop will include train the trainer activities that build a cadre of experts across the APEC region able to transfer technical skills and best practice to improve human resource capacity management related to supply chain resilience. These skills apply to any organization – government, industry, NGO’s or others.

Alignment

This project responds to APEC’s priorities of improving the reliability and resilience of APEC’s supply chains, a theme which has been highlighted in several different fora by APEC’s Leaders and Ministers. Most recently, in 2014, APEC Ministers committed “to improving the resilience of supply chains in APEC economies.”  This cross-cutting topic is a focus of the Transportation Working Group (TPTWG), the Emergency Preparedness Working Group (EPWG), and the Small and Medium Enterprise Working Group (SMEWG). This project complements the on-going work on the APEC Supply-Chain Connectivity Framework, first presented at the 21st APEC Ministerial Meeting in November 2009, and helps to address vulnerabilities to the supply chain related to natural disaster risks, as highlighted in the APEC Policy Support Units’ recent work to analyse value chain risks in the APEC region.

Supply chain resilience remains a central priority of the Transportation Ministers and TPTWG. In 2013, the Transportation Ministers (Tokyo, Japan) reaffirmed the importance of preparedness, resilience and response to natural disasters within the APEC region, and committed to continue to learn from past experiences and to share best practices to protect supply chains and transportation infrastructure. This commitment builds on statements from the 2012 Special APEC Transportation Ministerial Meeting (St. Petersburg, Russia), which instructed the Transportation Working Group to hold consultations with industry and other stakeholders on the modernization of supply chains, primarily of their weakest links, thus strengthening coordination among supply chain stakeholders.

The Transportation Working Group (TPTWG) has mounted a robust response to this call by shepherding efforts across multiple APEC fora, and with other interested organizations such as the OECD International Transportation Forum, to promote information sharing and capacity building on this topic.  The Global Supply Chain Resilience Phase One workshop in Indonesia in 2013, Phase Two in New Zealand in 2014, and Phase Three in Peru and the Philippines in 2015 are strong examples of the efforts undertaken by the TPTWG to move this effort forward.

Supply chain resilience remains a central priority of the Transportation Ministers and TPTWG. In 2013, the Transportation Ministers (Tokyo, Japan) reaffirmed the importance of preparedness, resilience and response to natural disasters within the APEC region, and committed to continue to learn from past experiences and to share best practices to protect supply chains and transportation infrastructure. This commitment builds on statements from the 2012 Special APEC Transportation Ministerial Meeting (St. Petersburg, Russia), which instructed the Transportation Working Group to hold consultations with industry and other stakeholders on the modernization of supply chains, primarily of their weakest links, thus strengthening coordination among supply chain stakeholders.

TPTWG has worked closely with the Emergency Preparedness Working Group (EPWG) on this initiative as this work closely aligns with their priorities. Through the APEC Strategy for Disaster Risk Reduction and Emergency Preparedness and Response (2009‐2015) and the Emergency Preparedness Working Group Work Plan (2013-2016), the EPWG has committed to address programs involving supply chain resilience. Along with this partnership with the EPWG, this project links closely with joint efforts between the EPWG and the SMEWG. In 2014, the EPWG and SMEWG jointly hosted a High Level Policy Dialogue on Resilient SMEs for Better Global Supply Chains, which urged economies to take actions to promote SME business continuity plans, implement the BCP Guidelines, and enhance public-private partnership and cross-fora collaboration.

TILF/ASF Justification

Supply chain resilience is an issue for all APEC economies, but developing economies often have more vulnerability to supply chain disruptions due to natural disasters and fewer resources to address these disruptions.

This project has an explicit focus on developing economies through the implementation of an economy level workshop in a developing economy (most likely Viet Nam), and the focus on capacity building and training.

Beneficiaries and Outputs

Outputs: The two workshops envisioned in this proposal will both result in Action Plans:

1)  The Viet Nam Supply Chain Resilience Workshop will conclude with an Action Plan for that economy, based on their vulnerabilities, their structures, their industries and their supply chains. We anticipate that 80 people will participate in this workshop; 40 will be funded by Viet Nam or their own organization; 15 will be funded by APEC for local travel, and 8 will be from other economies that are considering hosting their own workshops in the future, either self-funded or APEC funded. APEC will pay travel costs for 2 of these, who will be from travel-eligible economies.

2) The Human Resource Development for Supply Chain Resilience Workshop will provide train the trainer activities to build a cadre of experts across the APEC region able to transfer technical skills and best practice to improve human resource capacity management related to supply chain resilience. These skills can apply to any organization – government, industry, NGO’s or others. This workshop will involve up to 2 people from each APEC economy.  We will carefully recruit participants to achieve the right mix of interests and skill sets. We will seek one representative from that economy’s emergency management office, one from transportation, with a request to identify participants with job responsibilities related to human resources or training.

These outputs aim to build upon the previous phases of the TPTWG Global Supply Chain Resilience work by addressing a one of the principles of supply chain resilience (human resource capacity management) that has not yet been addressed, and supporting an additional developing economy building on lessons learned from the previous year working with the Philippines.

Outcomes: Through bringing the transportation, emergency managers and companies in each Economy together, and via the Action Plans resulting from this work, APEC will help Economies make systematic and prioritized improvements to their supply chains. This in turn will reduce business failures following a disaster, improve services to victims (who are disproportionately women and children), help minimize area and world-wide disruptions following large incidents, and better connect governments and companies in joint efforts to resolve problems and crises that impact them all.                                               

We anticipate that as a result of Viet Nam’s workshop, government and businesses will improve their coordination for disaster planning and quick recovery; and that other elements of the APEC Seven Principles of Supply Chain Resilience will be included in the Action Plan.

As a result of workshop on Human Resource Development for Supply Chain Resilience, we expect to develop a set of trainers in participating economies able to share key skills and best practice with government, private sector, and civil society related to human resource management to promote supply chain resilience. This, in turn, should contribute to more robust and resilient organizations better able to handle disaster related supply chain disruptions in the future.

These two outcome are distinct, but build off of the progress made during previous phases of this work in TPTWG. 

Beneficiaries: The target audience includes the public and private sector of targeted APEC economies and non-governmental organizations, particularly those from various sectors of the economy that have interdependencies with the transportation sector.  It is anticipated that these organizations may include industry groups involved in supply chain logistics or corporate social responsibility related to disaster recovery. Specific organizations will be discussed with the TPTWG/EPWG delegates and stakeholders from participating economies.

Dissemination

All APEC-member economies will be invited to the workshop on Human Resource Development for Supply Chain Resilience and given access to all materials. Participation will be solicited from both the TPTWG and the EPWG, and input on the workshop agenda will be requested from both fora. To encourage participation, the Project Overseers will continue to share outcomes and outputs from previous phases, and the Project Overseers will encourage repeat participation in the workshop from previous workshops in order to build continuity in the approach. Workshop materials, including resources such as sample slides and a training guide, will also be available to private sector companies and non-governmental organizations, as well as other APEC fora interested in Supply Chain Resilience issues such as CTI and the SMEWG. These materials will be transferred to participants in electronic and paper copies. The major benefit of that workshop will be to encourage each APEC economy to conduct its own training and capacity building efforts, and integrate these efforts into the larger APEC dialogue and efforts on the issue of global supply chain resilience. Each economy participating will be encouraged to develop their own Action Plan for implementation. In addition, the participants in this workshop will be asked to conduct at least one training in their own economy using the skills they learned at the Workshop within the 6 months following the workshop. The workshop facilitators will remain available during this period to assist the trainers as needed.  Project information and action plans for this element will be shared by email with the network of past participants in Global Supply Cchain Resilience and will be hosted on the APEC EPWG website.

For the Economy-specific Workshop for Viet Nam, depth and breadth of participation is important. We will aim to recruit participants and speakers that represent both public and private sector, and from within the private sector, both small as well as larger enterprises. We will also engage with the Viet Nam delegates from both TPTWG and EPWG to ensure their viewpoints are clearly taken into account. The goal is to capture as many actors working in the Global Supply Chain as possible. We will seek to not only have a good selection of participants in the workshop, but materials that can be readily distributed when workshop participants return to their place of work. These materials can also be adapted and shared with organizers of future economy-level supply chain resilience workshops in other APEC economies, and will be disseminated to the TPTWG and EPWG following the workshop for this purpose.

Gender

From the beginning, this project has been led and managed by women, who work deliberately to include women as speakers and participants. Women involved in the transportation and emergency preparedness fields will be consulted and encouraged to take an active part at every stage of the project implementation: planning, information gathering and preparation, participation in the Workshops and dissemination of results. We will also reach out to leaders from the PPWE to get their input on the workshop agenda for each event to see how gender might be better integrated into the work.

Since women and children, in addition to those living in poorer communities, are proportionately more vulnerable to disasters, efforts to improve supply chain resilience could lessen the impact on those most affected.

We have been gratified that many women have actively participated in Phase 1 and Phase 2 of this project.  In fact, women’s participation in these activities increased from about 33% in Phase 1, to about 45% in Phase 2. During this phase, we hope that 50% of the participants in the workshop will be women, and we will strive to target women during recruitment of both participants and speakers.

Consistent with this approach, the Training Guide will include information on how to ensure that the design of the training and recruitment of participants is done in a way that encourages engagement by both women and men.

Work Plan

This project is a continuation of Phase 3 of a multi-phase, multi-year project.  The previous two phases have been highly successful. 

The first phase resulted in the development of the APEC Seven Principles of Supply Chain Resilience:

1) Share information and knowledge

2) Promote disaster risk management and hazard mapping

3) Support planning and business continuity management

4) Promote best practice policy, regulations, and flexibility

5) Leverage regional cooperation to support the supply chain

6) Promote critical infrastructure protection and inter-modalism

7) Recognize and promote best practice in human resource and capacity management.

The second phase resulted in a Five Year Action Plan for APEC Supply Chain Resilience.

The third phase began in 2015 focusing on the implementation of the Action Plan, and this project continues implementation in three key areas: 

1) Focus on individual developing Economies with supply chain resilience workshops specifically targeted for them, and conducted in their Economy. This will involve the Economy’s government structures and organizations, hazards and risks, businesses and supply chains. For the second year, the Economy proposed is Viet Nam, who will be attending this year’s workshop for the Philippines as an observer to prepare for planning next year.

2) Promote the 7 Principles of Supply Chain Resilience by each year conducting a workshop for all of the APEC Economies on one of the Principles. This year, the Principle is, “Recognize and promote best practice in human resource and capacity management.”                                

3) Engage with and coordinate activities with other groups and organizations. This year, one key organization is Resilient Organizations, a network of researchers and private sector based in New Zealand dedicated to promoting disaster resilience. . We will seek their input on implementing the workshop on Human Resource Development for Supply Chain Resilience. The team will also continue to engage with the OECD International Transportation Forum, USAID, UNESCAP, UNDP, and the World Bank, among others. 

Milestones:

-- November – December 2015: Select economies for workshops; coordinate dates & sites.

--  January – March 2016:  Finalize agenda and issue speaker invitations; issue workshop invitations; Preparation of train the trainer materials; Review draft presentations; Register participants

--  May 2016: Conduct first workshop

--  September 2016: Conduct second workshop

--  October 2016:  Publish results of the workshops, update Action Plan accordingly

Risks

Here is our plan to manage risks with this project. It builds on our success with the previous two phases: 

Risk

Mitigation Strategy

Poor participation in workshops

Active engagement with workshop hosts and with technical experts in each of the APEC economies for speakers and participants in the workshops. The Project Overseers will contact Heads of Delegation from TPTWG and EPWG, as well as ITF and ABAC to enlist their support in getting speakers. Special effort will be made to invite women as speakers and as participants, and to assure speakers address the interests of developing and small economies as well as developed and larger ones.

Possibility for scheduling conflicts with other APEC events

The Project Overseers will engage with the leadership of relevant APEC fora when examining potential dates for the event in order to reduce the chance for scheduling conflicts.

Poor quality of presentations so participants are not fully engaged

Project Overseers will require speakers to provide a copy of their presentations in advance and will recommend changes as needed to fully engage audience.

Action Plans resulting from workshops not implemented

While it may be necessary to revise Action Plans as implementation begins, the Project Organizers are very committed to helping Economies experience real progress with their Action Plans. With the five year commitment from USAID, we will be able to survey and monitor the Action Plans over an extensive period and provide technical assistance and help as necessary.

Monitoring and Evaluation

This year’s activities under Global Supply Chain Resilience Phase 3 not only continues the momentum created from earlier phases of this activity, it represents the second year of activities of the multi-year Action Plan agreed upon by APEC economies in Phase 2.  As part of this multi-year Action Plan, a series of follow-up surveys will be conducted with all workshop participants to assess if participants were able to successfully apply the knowledge, skills, and capabilities gained in the workshops to their respective economies.  Questions will include impacts on women. Follow up surveys will be conducted with APEC economies experiencing a major disaster to assess if and how supply chain resilience has improved as a result of participation in APEC global supply chain resilience activities.  Future Action Plan activities will be adjusted accordingly based on lessons learned.  Monitoring efforts will be financed through self-funding.   The approach taken builds off common monitoring indictors from previous phases, allowing for tracking of the impact of the initiative over time. For TOT activities, the Project overseers will follow up with participants on their implementation of the trainings at 6 months and 1 year.

Linkages

This project builds upon the EPWG and TPTWG jointly co-sponsored Global Supply Chain Resilience Phase 1 (Indonesia, July 2013) and Phase 2 ( New Zealand, March 2014) and the first year of Phase 3 (Peru, May 2015 and Philippines, October 2015) initiatives and the EPWG’s priorities as well as the Workshop on Private Sector Emergency Preparedness, held in Sendai, Japan in August 2011; the Hazard Mapping and Risk and Vulnerable Assessments Workshop, held in Chinese Taipei in October 2010; and the Public-Private Partnerships and Disaster Resilience Workshop, held in Thailand in 2010.  As “Regional Cooperation” is one of the Seven Principles of Global Supply Chain Resilience, as appropriate, regional and global stakeholders, including the OECD, United Nations, the Logistics Institute of Singapore, the World Bank, and Association of Southeast Asian Nations (ASEAN), will be engaged, activities will be coordinated, and partnerships will be leveraged. We are pleased that an additional private sector association will join as partners in the Phase 3 work: The ASIS International, a key organization of security professionals in the large international companies; along with the ongoing support of The Corporate Supply Chain Resilience Leadership Council and the Chief Security Officers Roundtable.

Sustainability

This project has great potential for sustainability, and the continuity of support indicates that APEC economies engaged on this effort are committed to making progress on supply chain resilience. There are two main factors that are promoting the sustainability of our efforts. 

First, we are operating under a Five Year Plan commitment from the U.S. government, so we have the opportunity to continuously monitor, revise and improve our approaches. While project activities are finalized on an annual basis, there is a reasonable likelihood that the United States will be able to offer support for subsequent phases.  Partnering government funding with APEC funding, however, allows us to bring in participants from a wider set of APEC economies and helps to ensure buy-in by the relevant working groups. 

Second, the activities in this project are designed to require strong buy-in from the participants. Each of the workshops under this project phase will conclude with an Action Plan – in the Viet Nam workshop the action plan will be specific to their economy and for the Human Resource training workshop, for all participating economies. The Project Organizers will check in with participants from time to time and jointly seek solutions for overcoming obstacles and challenges. The participants in the events are the key to ensuring the sustainability of outcomes and impacts of the work. Our follow-up evaluations from the Phase 2 Supply Chain Resilience Workshop indicated that 75 percent of the responding participants had applied what they learned in the workshop in the course of their regular work responsibilities over the following year, and more than 90 percent of participants indicated that they had shared what they learned at the workshop with colleagues in their economy. 

If we do this right, the economies (both those affected by disasters and those whose supply chains are impacted by affected economies) will begin to see changes and improvements. These best practices will be made available, both via the APEC forum and through normal government and industry communications channels, for a widespread and lasting impact.

Project Overseers

The Project Overseers are Christopher Clement from the US Department of Transportation and Janine Mans of the US-APEC Technical Assistance to Advance Regional Integration (US-ATAARI) project. Both are highly experienced project managers. Their information is included in the cover page of this proposal.

Cost Efficiency

Not Applicable.

Drawdown Timetable

Not Applicable.

Direct Labour

Not Applicable.

Waivers

Not Applicable.

Are there any supporting document attached?

No 
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Project No.

Project Title

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Publication (if any)

Fund Account

Sub-fund

Project Year

Project Session

APEC Funding

Co-funding Amount

Total Project Value

Sponsoring Forum

Topics

Committee

Other Fora Involved

Other Non-APEC Stakeholders Involved

Proposing Economy(ies)

Co-Sponsoring Economies

Expected Start Date

Expected Completion Date

Project Proponent Name 1

Job Title 1

Organization 1

Postal Address 1

Telephone 1

Fax 1

Email 1

Project Proponent Name 2

Job Title 2

Organization 2

Postal Address 2

Telephone 2

Fax 2

Email 2

Declaration

Project Summary

Relevance

Objectives

Alignment

TILF/ASF Justification

Beneficiaries and Outputs

Dissemination

Gender

Work Plan

Risks

Monitoring and Evaluation

Linkages

Sustainability

Project Overseers

Cost Efficiency

Drawdown Timetable

Direct Labour

Waivers

Are there any supporting document attached?

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