Project Title

APEC Workshop on Promoting SMEs’ Participation in the Food Supply Chain 

Project Year

2015   

Project Number

SME 07 2015 

Project Session

Session 2   

Project Type

Standard 

Project Status

Completed Project   
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Project No.

SME 07 2015 

Project Title

APEC Workshop on Promoting SMEs’ Participation in the Food Supply Chain 

Project Status

Completed Project 

Publication (if any)

 

Fund Account

General Project Account 

Sub-fund

None 

Project Year

2015 

Project Session

Session 2 

APEC Funding

138,948 

Co-funding Amount

31,686 

Total Project Value

170,634 

Sponsoring Forum

Small and Medium Enterprises Working Group (SMEWG) 

Topics

Small and Medium Enterprises 

Committee

SOM Steering Committee on Economic and Technical Cooperation (SCE) 

Other Fora Involved

 

Other Non-APEC Stakeholders Involved

 

Proposing Economy(ies)

Viet Nam 

Co-Sponsoring Economies

Japan; Malaysia; Mexico; Chinese Taipei 

Expected Start Date

01/10/2015 

Expected Completion Date

31/12/2016 

Project Proponent Name 1

Pham Quynh Mai 

Job Title 1

Deputy Director General, Multilateral Trade Policy Department 

Organization 1

Ministry of Industry and Trade 

Postal Address 1

54 Hai Ba Trung Street, Hoan Kiem Dist, Hanoi, Viet Nam  

Telephone 1

84-4 22205522 

Fax 1

Not Applicable 

Email 1

Maipq@moit.gov.vn 

Project Proponent Name 2

Not Applicable 

Job Title 2

Not Applicable 

Organization 2

Not Applicable 

Postal Address 2

Not Applicable 

Telephone 2

Not Applicable 

Fax 2

Not Applicable 

Email 2

Not Applicable 

Declaration

Pham Quynh Mai 

Project Summary

In response to the APEC’s priorities to promote Food Security, Supply Chain Connectivity and SMEs development, the APEC Workshop on Promoting SMEs’ Participation in the Food Supply Chain is expected to be held on the 2nd quarter of 2016 in Viet Nam. The APEC Workshop on Promoting SMEs’ Participation in the Food Supply Chain aims at the following objectives: (i) Identifying the impediments, challenges of APEC SMEs while participating in the regional and global food supply chain from the perspectives of both the public and private sectors; (ii) Taking SMEs’ concerns/perspectives into consideration, sharing the experiences, best practices in addressing the impediments to promote SMEs’ participation in the food supply chain; (iii) Providing the platforms for APEC member economies to make recommendations to APEC to promote SMEs in food supply chain; (iv) Exploring further cooperative opportunities among APEC member economies in promoting SMEs’ participation in food supply chain. Overally, the Workshop is expected to contribute to advance the APEC Roadmap on Food Security.

The project falls under the Rank 1 of the APEC 2015 Funding Criteria as it directly addresses the issues of food security, supply chain connectivity and SMEs development.

Relevance

Witnessing regional and global challenges such as serious waves of natural disasters, diseases, climate change, terrorist threats, conflicts, etc., while facing the dramatic global population growth, APEC has highlighted food security on its high agenda and priorities for multi-years. Since the awareness of food security and safety increases, it raises the question of securing food supply chain in an efficient, continuous and sustainable manner without sharp price fluctuation and causing damages to vulnerable groups. 

In that light, APEC SMEs’ participation in food supply chain is recognized as meaningful and important as it does not only bring about benefits for SMEs themselves who are of limited capital, human resources, access to technology, finance, etc., but also significantly contributes to ensure regional food connectivity, security as well as sustainability, inclusiveness and prosperity of the APEC region since SMEs account for more than 95% of all enterprises in the APEC region. 

Though SMEs’ participation in food supply chain is theoretically and politically encouraged, they still encounter a great deal of challenges, difficulties in practice in penetrating into the regional and global food supply chain, namely a few: inadequate support/incentives from governments, financial barriers, informational and contact barriers (such as identifying business opportunities, limited capacity and resources to analyze and access to markets, …), managerial capacity barriers (skills, knowledge,…), lack of information on food market, including information on food safety and standards, lack of access to regulation systems on food of exporting and importing markets, etc. 

The project will focus on identifying the impediments as well as addressing and promoting SMEs’ participation in the regional and global food supply chain through exchanging, discussing, and sharing the best practices of APEC’s and non APEC member economies/institutions. 

APEC is the very right platform to address the issue because it prioritizes to ensure the regional food security and to enhance access for SMEs to global and regional markets, which certainly brings about benefits to both developed and developing member economies. 

Under the APEC 2015 Funding Criteria, the project falls under the Rank 1 as it directly addresses the concerns of SME Development (including access to regional and global markets), supply chain connectivity (food supply chain connectivity) and food safety and security (including the implementation of the Food Security Road map Towards 2020) as well.

Objectives

APEC Workshop on Promoting SME’s Participation in the Food Supply Chain aims at the following objectives:

1)  Identifying the impediments, challenges of APEC SMEs while participating in the regional and global food supply chain from the perspectives of both the public and private sectors;

2) Taking SMEs’ concerns/perspectives into consideration, sharing the experiences, best practices in addressing the impediments to promote SMEs’ participation in the food supply chain;

3) Providing the platforms for APEC member economies to make recommendations to APEC to promote SMEs in food supply chain;

4) Exploring further cooperative opportunities among APEC member economies in promoting SMEs’ participation in food supply chain.

Alignment

In the 2014 Declaration, the APEC Leaders stated to “endorse the Food Security Roadmap toward 2020 (2014 version) and the Action Plan to Enhance Connectivity of APEC Food Standards and Safety Assurance” and “We call on APEC economies to seek common ground to build an open, inclusive, mutually-beneficial and all-win partnership for the long-term food security of the Asia-Pacific region.” The Food Security Roadmap also identifies the path to reach its goals through “enhancing trade and markets” and “integrating the private sector in very specific ways”, “strengthening food supply chains”, and “close coordination between public and private sectors and ensuring a favorable climate and improving private sector input into government decision making for investments into food production, distribution and infrastructure development that allows to stimulate development of economically efficient, productive and sustainable agricultural sector”.

Besides, in aspect of supply chain, APEC has endorsed the APEC Supply Chain Connectivity Framework which outlines the 8 chokepoints that APEC needs to focus on addressing. Of the 8 chokepoints, the chokepoint 3 indicates to address “Lack of capacity of local/regional logistics sub-providers” in which identify possible workstreams, including: (i) Review constraints affecting engagement of Small and Medium Enterprises; and (ii) Work with other relevant APEC sub-fora to develop capacity-building, especially focused on the SME sector, to help raise the quality of APEC economies’ logistics services and management.

Apparently, this project directly responds to APEC priorities in promoting food security and addressing issues of APEC supply chain connectivity’s chokepoint 3 as well as facilitating SMEs’ roles and participation in the food supply chain.

The project directly responds to the SMEWG Strategic Plan 2013 – 2016 which missions themselves to “strengthening the participation and access to global markets for SMEs and MEs” to “attain their fullest growth potential and contribute to the achievement of APEC’s wider economic prosperity and integration goals”. This Strategic Plan also clearly identifies the priority areas, objectives and key performance indicators (KPI) to fulfill its missions, including but not limited to: (i) empower SMEs to recognize green issues (strengthening capacity to foster sustainable growth, implement programs to promote sustainable growth, …); (ii) to enhance SMEs’ capacity to internationalize and assist SMEs identify foreign business opportunities (implement programs to identify and address trade barriers facing SMEs, deliver strategies to facilitate SMEs participation in international business,…).

According to Peru, the host of the APEC Year 2016, APEC food market might be also one of the APEC priorities, The APEC Year 2017 hosted by Viet Nam is considering to pursue food security as one of the year priorities. This project, hence, is in line with the long term APEC’s goals and priorities.

TILF/ASF Justification

Not Applicable.

Beneficiaries and Outputs

Outputs: Under this project, a 2 day “APEC Workshop on Promoting SMEs’ Participation in the Food Supply Chain” will be held to provide the platform for the participants to share, discuss related issues in promoting SMEs’ participation in the Food Supply Chain. The Workshop’s Agenda will be designed to make sure it addresses the concerns of APEC’s member economies/participants; and experienced experts in SMEs in Food Supply Chain from the public, private sectors and academia will be selected and invited to present, aiming to bring about the most benefits to the the participants. 

The case studies of the private sector involved in food supply chain might be also shared at the Workshop and compiled in the Report as the Workshop’s outputs. So as to make sure that the case studies are feasible and showcase lessons to learn, the PO, consultant will work closely with the speakers to choose the typical case(s) to further investigate and present at the Workshop.

During the Workshop, all the speakers and participants will have the chance to discuss and present their views on what and how APEC should do to promote SME’s participation in the Food Supply Chain as the next steps. These recommendations will be compiled and attached to the Workshop’s report for APEC’s consideration for further action. 

Following the completion of the Workshop, a report will be made and circulated to all the speakers and participants as well as delivered to SMEWG and other APEC relevant committees, working groups for further discussion, follow-up. 

Outcomes: After the Workshop, the participants who are governments’ officials, investors, academia involved in the SMEs in the Food Supply Chain in some aspects (policy making, implementation, doing business, research, etc.,) might have the chance to exchange what they have learnt from the Workshop with their colleagues, bosses. The good experiences, best practices of promoting SMEs’ participation in the Food Supply Chain, hence, are able to be more widespread among competent and/or authorized people in the field among APEC’s member economies.

In the medium and long term, it is expected to bring about some positive changes (if needed and necessary, in appropriate situations) to the policy, regulation promulgation and implementation, business practices. This change is expected to take place gradually rather than immediately. 

It is expected that the participants will discuss and make recommendations on further steps/activities for APEC as a whole and for their own governments to implement following the Workshop to support their SMEs in the Food Supply Chain. Their recommendations will be shared and discussed among the participants based on their own economies’ characteristics and development, therefore, might be feasible for the changes to take place. 

Beneficiaries: The selection criteria will be set to make sure that right participants will attend and benefit most as well as be able to bring about significant changes after the Workshop’s completion. The criteria might include, but not limited to:

1) Governments’ officials who are directly involved in the policy making and implementation processes;

2) SMEs, especially SMEs in agribusiness, SME business associations, and institutions in the food supply chain; and

3) The Organizer will balance the participation from the public and private sectors by encouraging 1 delegates as policy maker/official and 1 representative from food associations or food producing and manufacturing company of each APEC member economies.

By participating in the Workshop, they will have the opportunity to listen to and exchange with speakers who are governments’ officials, experts or businessmen/investors in agriculture and food supply chain to learn the failure/success lessons and consider applying in their own economy’s, business’ circumstances if appropriate.

The participants also can raise the voice on their concerns, recommendations that might be taken into account at a proper stage.

Dissemination

The Workshop’s report will be published on the Ministry of Industry and Trade, Viet Nam’s and APEC’s website for reference and for widespread usage and saving cost.

Hard copies will be provided to all the Workshop’s participants. Electronic publication will also be used to disseminate the Workshop’s documents widely.  APEC’s official website will be the main one to upload the documents. Other Vietnamese Ministries’ websites (e.g. Ministry of Industry and Trade) could also be used to disseminate the information with hyperlink to APEC website.

A press release on the Workshop will be published on Vietnam’s media mass (Viet Nam News, Viet Nam News Agency, etc.,). It will also be sent to food/ agricuture and SMEs associations, research centers, etc. to attract the attention to the event to encourage people to visit the documents online.

The target audience includes those who are interested in, involved directly or indirectly in doing business or research in agriculture and food supply chain and SMEs from APEC member economies and outside.

There is no intention to sell outputs arising from this project.

Gender

Gender issue is seriously taken into account by the project proponent. Women are involved in the development of this proposal and both men and women will get equal opportunity to participate in the project implementation including in the process of preparatory stage, consultation and direct labours, etc. In addition, to address gender concern and make sure that men and women are engaged efficiently in the Workshop, the evaluation form delivered at the end of the Workshop will include information on gender to aggregate for project assessment. 

Women participants are also encouraged to actively participate in the Workshop when most efficient. Invitations will be sent through PPWE (Policy Partnership on Women and the Economy) to invite and draw their attention to the Workshop.

Female leaders will be prioritized to be invited as speakers to the Workshop. The PO and consultant will seek support from FAO and NGOs to invite experts/speakers to attend the Workshop.

The project objectives will also benefit women significantly as a majority of labour force involved in food supply chain is women. Their active participation in the food supply chain in turn will also contribute to the objectives of poverty reduction and alleviation. The Workshop will also provide opportunties for the participants to explore the needs of women especially women in SMEs in food supply chain. Their voices will be taken into account.

Work Plan

Time

Work

June 2015

Develop Concept Note.

Submit the Concept Note, seeking APEC funding.
 

September 2015

Develop Full Proposal. Circulate and kindly invite APEC member economies (SMEWG) to provide the QAF. Incorporate and revise the Project Proposal as advised by the QAF.
 

September – October 2015 2015

Submit to Secretariat. Incorporate comments, revise the Project Proposal as advised by the Secretariat.
 

1st – 2nd quarter of 2016

Organize the Workshop: 

-  Develop the Agenda (The consultant will develop the Agenda; circulate the agenda for comment);

-  Invite Speakers, participants. The Organizer will consult with cosponsoring economies to set the selection criteria to invite speakers and participants. Support with preparatory steps related to APEC’s requirements;

-  Prepare the logistics for the hosting (meeting venue, employ staffs, proceed other necessary arrangements, ...)

-  Organize the Workshop;

-   Report the Workshop’s outcome to APEC and make recommendations for next steps; Circulate to all the speakers and participants before delivering to the SMEWG and other relevant working groups and sub fora.
 

Risks

One of the risks is to ensure a selection of good speakers in order to make the most of the Workshop. The speakers should be, but not limited to, authority officials to represent government; representatives from SMEs especially SMEs in agribusiness to raise voice of business sector; academics, experts in agriculture and SMEs, from other relevant organizations, which aim to reflecting points of views from various perspectives. The Organizers will work closely with co-sponsoring economies to nominate and invite the most suitable speakers for the Workshop.

Another concern is to choose the right participants to the Workshop. To make sure that right participants are nominated to attend the Workshop, the Organizers will consult with co-sponsoring economies to set general criteria for participants. Participants should be government officials who are directly or indirectly involved in the policy making, management or implementation; academists or economic experts who have good background and experiences in SMEs and/or in agriculture. Business sectors are encouraged to attend the Workshop, especially representatives from big investors. To ensure the results, invitations will be sent through different fora in APEC including SMEWG, ATC, SCE, PPFS and ABAC. For the host economy, the Workshop is free open to business sector including business associations; apart from officials from government and local authorities.

Another risk is that it questions whether it is possible and feasible to implement the Workshop’s recommendations. To make sure that there has been a follow up, the PO will take the responsibility by submitting the report with recommendation to SMEWG to seek further discussion and approval as well as further instructions for implementation. Besides, it is likely that there is insufficient SME participation particularly from the member economies (outside Viet    Nam). So as to avoid this, the PO and consultant will send the invitation and GI at about 2 months before the date of the Workshop to enable economies to nominate right participants to attend the Workshop.

Monitoring and Evaluation

All speakers and participants will be requested to provide feedback on the efficiency and outcomes of the Workshop whether the objectives are met, whether the information sharing is able to bring about changes after its completion and how.

The speakers and participants will be requested to provide feedback by filling in the evaluation form, delivered at the end of the Workshop.

The following information will be collected to measure/assess progress and impact:

1) The first indicator to be used is to assess whether the Workshop meets its set objectives. This can be assessed comparing what participants gain from the Workshop (using evaluation form) and whether the Workshop is able to produce practical recommendations to be submitted to relevant APEC committees/WGs/fora.

2) The second indicator can be whether the Workshop has accommodated right participants and whether there has been representatives from both public and private sectors . The PO will encourage member eocnomies to nominate representatives from both public and private sectors.

3) The third indicator can be the quality of speakers, this can be assessed by compiling comments of participants in the evaluation forms.

4) The forth indicator relates to gender issue: How many female participants can attend and learn knowledge/experiences at the Workshop and how many female speakers can come and share their expertise and experiences. It is expected to accommodate at least from 30 – 40% of female participants and speakers to attend the Workshop (also take into account the efficiency of the project).

5) The fifth one is communication indicator in order to know how widely the Workshop’s materials will be disseminated to interested groups in APEC: it is planned that presentations and documents of the Workshop will be made available via the APEC Meeting Document Database. The Project’s Report will be presented to SMEWG, SCE, PPFS and ABAC for consideration.

6) The sixth indicator will assess the possibility of recommendation implementation.

Linkages

SMEWG will be the group which oversees this Project and will be responsible for disseminating information about the Workshop to SMEs in APEC member economies. The outcomes of the Workshop will be submitted to SMEWG for consideration and further action.

PPFS, ATC (Agricultural Technical Cooperation Working Group),  and ABAC will be consulted during the implementation of the projects (for example, PPFS, ATC,  and ABAC can give advice on inviting potential speakers and participants; attending the Workshop). The outcomes of the Workshop will be submitted to PPFS and ATC for further collaboration with SMEWG in follow-up activities if necessary.

ABAC will also be informed of the Workshop and invitation will also be sent out to ABAC contact points in APEC members.

Other international organizations such as ADB, WB, OECD, ICTSD will also be invited as guest speakers and/or participants to the Workshop to raise their experiences in promoting SMEs’ participation in the Food Supply Chain. 

The PO and consultant will also consult with PPWE to invite female experts/speakers and/or draw their attention to the Workshop. 

In the past time, SMEs and Food security have been on APEC’s high agenda, reflecting APEC member economies’ concerns in balancing the needs for economic growth and sustainable development in the long term. Many projects related to promotion of SMEs and/or food security/agriculture/(food) supply chain have been in place. These projects touch upon on various aspects of promotion of SMEs, for example, sharing best practices in promoting SME’s export, innovation, services, etc.

This project - “APEC Workshop on Promoting SMEs’ Participation in the Food Supply Chain” focuses on addressing challenges and facilitating SMEs in the field of agribusiness/ food supply chain, with the aim of taking advantages of food supply chain.

APEC remains the best platform to raise the issue of promoting SMEs’ participation in the Food Supply Chain. As the most dynamic and fast developing region in the world, essential needs for food security as well as a major proportion of enterprises in the region are SMEs, APEC should pioneer in sharing experiences in tackling challenges and promoting SMEs’ participation in the Food Supply Chain, for the sake of long term growth and sustainability.

Sustainability

Following the Workshop, participants are expected to have a deep understanding of current status, challenges and potentials SMEs’ in the Food Supply Chain in the region. It also provides the opportunity for the participants to share, discuss experiences in promoting SMEs’ in the Food Supply Chain. In particular, the participants from the public sector might be able to consider, compare, analyze and recommend to the policy makers how to improve the regulations to promote SMEs’ participation in the Food Supply Chain. For those from the private sector, it is a good opportunity to raise their voice in the issues, in turn, to be reflected accordingly in the policies, regulations.

To make sure that the Workshop meets its objectives, the organizer will seek approval from SMEWG for the recommendations in particular and the report in general.  SMEWG should be the one to promote and champion the recommendations by the Workshop’s participants if it is agreed that the recommendations are feasible and conducive to the APEC member economies. In that sense, the recommendations will be able to be applicable to the individual member economy, in return. 

Based on the recommendations from member economies, the organizer will consider proposing new activities/initiatives to follow up the outcome of the project.

The Organizer also considers proposing the phase 2 of the project based on the participants’ recommendations. The networking will be used to review the implementation of recommendations.

Project Overseers

Ms. Pham Quynh Mai
Viet Nam SOM to APEC
Deputy Director General
Multilateral Trade Policy Department
Ministry of Industry and Trade
Viet Nam

Address: 54 Hai Ba Trung Street, Hoan Kiem District, Ha Noi, Viet Nam

Tel: (84-4) 2220 5522
Email: MAIPQ@MOIT.GOV.VN

Cost Efficiency

Not Applicable.

Drawdown Timetable

Not Applicable.

Direct Labour

The Project Overseer seeks APEC funding to support 8 speakers in total for the 2-day Workshop. 

Consultant: will work with speakers and discussants in drafting, revising and finalizing agenda; conduct researches, collect, analyze and synthesize data; develop curriculum for the Workshopr; take notes; develop and finalize the report of the Workshop with recommendations; work as a coordinator in all substantive matters (245 hours total), seek APEC Funding. 

Short-term staffs (clerks): will handle logistics arrangements for the organization of the Workshop (585 hours total – 3 staffs), seek APEC Funding.

Waivers

Waiver

Justification

Waiver for advance payment

Travel airfare, per diem for speakers, active participants – to encourage participation in the project as many speakers and participants are not able to attend the Workshop because of reimbursement.

Simultaneous interpretation

Vietnamese speakers and local participants are invited to the Workshop, many of them are not English speaking and not good at English.

The Project Overseer seeks APEC funding to cover the fees of simultaneous interpretation for the Workshop. Simultaneous interpretation is very important for this project as many Vietnamese are experts in SMEs in food supply chain, however, not many of them are English fluent.  The Organizer will prioritize to invite Vietnamese speakers with good command of English but can not guarantee. The waiver is just for speakers who are not fluent in English speaking.

Waiver is seeked to invite 8 speaker to the Workshop

PO requests for funding of 8 speakers (2) for both days. In order to make this project a success, the PO strongly believes that experts from public and academic sectors should be invited to share their studies’ outputs and experiences relating to SMEs in agribusiness. Their inputs will still be required during the last session that will include discussions of the participating APEC economies on recommendations of the Workshop to the SMEWG. However, the PO is also fully aware that the request to fund additional experts may be approved by the Program Director in charge during event implementation. The PO will provide strong justication for case by case.

Waiver is seeked to invite 3rdparticipants in case that some economies nominate no or less than 2 delegates.

In order to make this project a success and most efficient, both in term of the outcome and cost, the PO strongly believe that in case some member economies nominate no one or less than 2 participants as eligible for, the 3rdparticipants from eligible economies should be granted the chance to participate in. This guarantees that 22 APEC funded participants will contribute significantly to the Workshop’s objectives and outcomes while the budget is still in the range. The 3rd participants will be on the basis of “first come, first serve”. The PO also notes the following as kindly advised by the PMU:

a.  if no response from the sending economies by the given deadline, open the available  slot to all travel-eligible economies on a first-come, first-served basis, and not just to those who had expressed interest in sending more;

b.  funding of the additional third participant should not be based on the availability of the funds alone but preferably on the merit of the project and on the contribution the additional participant will bring to the seminar;

c.  not more than 22 participants to be funded by APEC and within the approved travel budget; and

d.  approval to fund more than two participants from the same economy is given as an exception and not automatically taken to be applied for other APEC-funded projects.

 Notes:
1)  The 22 selected participants are from 11 economies, including Viet Nam. Each member economy will nominate 2 participants eligible for APEC travel funding.

2) This will be decided by the Program Director based on our justification.


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Created at 03/12/2015 17:02  by Lucy Phua 
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Project No.

Project Title

Project Status

Publication (if any)

Fund Account

Sub-fund

Project Year

Project Session

APEC Funding

Co-funding Amount

Total Project Value

Sponsoring Forum

Topics

Committee

Other Fora Involved

Other Non-APEC Stakeholders Involved

Proposing Economy(ies)

Co-Sponsoring Economies

Expected Start Date

Expected Completion Date

Project Proponent Name 1

Job Title 1

Organization 1

Postal Address 1

Telephone 1

Fax 1

Email 1

Project Proponent Name 2

Job Title 2

Organization 2

Postal Address 2

Telephone 2

Fax 2

Email 2

Declaration

Project Summary

Relevance

Objectives

Alignment

TILF/ASF Justification

Beneficiaries and Outputs

Dissemination

Gender

Work Plan

Risks

Monitoring and Evaluation

Linkages

Sustainability

Project Overseers

Cost Efficiency

Drawdown Timetable

Direct Labour

Waivers

Are there any supporting document attached?

hdFldAdmin

Project Number

Previous Fora

Secretariat Comments

Reprogramming Notes

Consolidated QAF

Endorsement By Fora

PD Sign Off

Batch

Forum Priority

Committee Ranking Category

Committee Priority

PDM Priority

Priority Within Funding Category

Monitoring Report Received

Completion Report Received

PMU Field 1

PMU Field 2

PMU Field 3

On Behalf Of

Proposal Status

Originating Sub-Forum

Approval Status
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