Project Title

Developing a Manual of Good Practices to Improve the Supply Chain of Marine Products Aiming to Maintain Health of the Fish Stock, Strengthening Food Security and Enhancing Trade in the Asia-Pacific Region 

Project Year

2015   

Project Number

OFWG 01 2015A 

Project Session

Session 2   

Project Type

Standard 

Project Status

Project in Implementation   
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Project No.

OFWG 01 2015A 

Project Title

Developing a Manual of Good Practices to Improve the Supply Chain of Marine Products Aiming to Maintain Health of the Fish Stock, Strengthening Food Security and Enhancing Trade in the Asia-Pacific Region 

Project Status

Project in Implementation 

Publication (if any)

 

Fund Account

APEC Support Fund 

Sub-fund

ASF: General Fund 

Project Year

2015 

Project Session

Session 2 

APEC Funding

99,918 

Co-funding Amount

110,686 

Total Project Value

210,604 

Sponsoring Forum

Oceans and Fisheries Working Group (OFWG) 

Topics

Fisheries; Marine Conservation; Oceans 

Committee

SOM Steering Committee on Economic and Technical Cooperation (SCE) 

Other Fora Involved

 

Other Non-APEC Stakeholders Involved

 

Proposing Economy(ies)

Peru 

Co-Sponsoring Economies

Chile; China; Indonesia; Japan; Philippines; Singapore; Chinese Taipei; Thailand 

Expected Start Date

01/12/2015 

Expected Completion Date

30/09/2016 

Project Proponent Name 1

Edmundo Vargas Panizo 

Job Title 1

Head, Office of Planning and Budget of the National Fishing Health Body 

Organization 1

Ministry of Production 

Postal Address 1

Domingo Orue No. 165, Piso 7, Surquillo, Lima, Peru 

Telephone 1

51-1 2138570 Extension 7037 

Fax 1

Not Applicable 

Email 1

edmundo.vargas@sanipes.gob.pe; julio.cortazar@sanipes.gob.pe 

Project Proponent Name 2

Not Applicable 

Job Title 2

Not Applicable 

Organization 2

Not Applicable 

Postal Address 2

Not Applicable 

Telephone 2

Not Applicable 

Fax 2

Not Applicable 

Email 2

Not Applicable 

Declaration

Jose Edgardo Allemant Sayán 

Project Summary

Aiming to eliminate critical points in the supply chain of marine products where the greatest percentage of  fish catch is lost due to poor handling practices, we are proposing to develop a Manual on Good Practices to reduce or eliminate such losses in order to have a healthier product for human consumption, strengthen food security, increase the income of fishing communities, decrease the extractive pressure and maintain health of marine resources, providing better quality products and improve fishery trade.

Phases:
1) Information gathering

2) Workshop in Peru to develop a proposal of the Manual on GP in supply chain of marine products

This project is a crossed collaboration initiative that responds directly to the objectives of the Ocean and Fisheries Working Group (OFWG), CTI, and the APEC Food System, the PPFS. It is also in line with the Paracas Action Agenda and the Nigata Action Plan and the Xiamen Declaration.

Relevance

We acknowledge fishery products are the most food-traded products in the world especially in the APEC Region. In most cases, these products originate from artisanal or small-scale fishery. To obtain these foods, it is relevant to acquire good handling practices in the landing phase or along the supply chain. As we see in different phases a greatest percentage of fish catch is lost due to poor handling practices. It could be sometimes more than 30% of losses. A proper management and efficiency throughout the core of the supply chain can increase the economic growth of the fishery communities, and open new job positions for women and strengthening food security; consequently we will need fewer marine resources contributing with the conservation of the fish stock. 

The aim of the project is to develop a manual of management and quality assurance that can reduce economic losses and overfishing by the deterioration of fish products that were not properly handled, achieving that consumers receive high quality products. Proper handling of fresh products and alternatives to preserve their quality is an issue that cannot be delayed. However establishing a common manual for all APEC economies could teach step by step the different alternatives to know how to achieve safety, quality and better incomes. The manual is intended to focus on the need for effective systems of quality assurance, further highlighting the fact the total fish production has reached the top and cannot expect further increases in fish catches. Therefore, it is important to improve the use of existing catches to maintain fisheries sustainable to food security in the APEC Region.

Objectives

The overarching goal is to improve the supply chain of marine products to increase economic growth of fisheries, to achieve healthier products for human consumption, to strengthen food security, to create more job opportunities for fishermen´s family, to decrease the extractive pressure and maintain the health of marine resources and, in an indirect way, strengthen the trade of fishery and marine products. 

The specific objectives to attain this goal are:

1) Determine the critical points of the supply chain of fishery products coming from the artisanal and small-scale fishery;

2) Expand the understanding of constraints and challenges faced by fishermen around supply chain of fish products for human consumption; and

3) Develop a manual of management and quality assurance to reduce economic losses and overfishing.

Alignment

This project aligns with the relevant APEC commitments:

2014 Leaders’ Declaration: “We encourage APEC economies to develop environmentally-friendly ocean-related economic activity as an approach to the sustainable management of marine resources, such as marine renewable energy, and sustainable fisheries and aquaculture through innovation”.

2014 APEC Ministerial Meeting: “We reaffirm the importance of enhancing food security through the development of food value chains, and acknowledge the efforts made jointly by member economies in reducing food loss”.

The Xiamen Declaration: “Encourage APEC members to facilitate trade in fish and fishery products among APEC members to achieve resilient, inclusive and sustainable growth, to support food security”; “Further recognize the potential linkages between Blue Economy, sustainable development and economic growth, in particular (...)”

Paracas Declaration: “Conserving the integrity of marine ecosystems requires our urgent attention. We recognize that the greatest possible benefits from marine environments can be obtained if we acquire a better understanding of oceans and their associated economic, social and environmental benefits”. 

Paracas Action Agenda: “We support efforts by APEC economies to develop programs for the conservation of marine biodiversity (...)”.

The Niigata Action Plan: “We encouraged APEC economies to cooperate in reducing food losses in all stages in the value chain from production and processing to distribution and consumption by sharing best practice…”

This project is a crossed collaboration initiative that responds directly to the objectives of the OFWG and its Strategic Plan 2013-2015, the Committee on Trade and Investment (CTI), the APEC Food System, the PPFS. It also follows-up on APEC Project FWG 01/2010A. 

The project aligns to the Supply-Chain Connectivity Framework and Action Plan (SCFAP) of the CTI that aims to respond to APEC’s target of 10% improvement in supply chain performance of the region by 2015. In addition, the project will support the implementation of APEC’s Action Plan for Food Security, which aim to expand the food supply capacity improve the access to food for socially vulnerable groups of the population, and to secure fisheries resources through sustainable use. The project also fits perfectly with the Work Plan of the OFWG, as it will ‘strengthen the role of fisheries in food security’.

TILF/ASF Justification

Considering that Fish production in APEC economies accounts for 70% of the world total, that APEC’s share of total world capture fisheries is 65% and in aquaculture production is more than 80%[1], the overall purpose of the project is to facilitate information and avoid the duplication of unnecessary efforts in managing and assessing the Supply Chain of such relevant sector by learning from other economies’ experiences. Also, taking into account the important role of SSFs in developing economies, the exchange of information and the MGP will serve as important inputs for the elaboration of policies and improvement of practices, resulting in curbing losses and better quality products to contribute to domestic market supply and employment, as well as in their involvement in international trade. Furthermore, this sector offers important livelihood opportunities for women in developing economies through their direct involvement in the production, processing and commercialization of fish, making possible their economic and social empowerment and facilitating their contribution to food (nutritional) security[2]. It is important to note that a total of 90% of APEC fish harvesters and farmers are employed in small-scale activities[3]. According to FAO, trade in fish and fishery products is especially relevant for developing economies, which in 2012 experienced a rise to 54% of total fishery exports by values and more than 60% by quantity (live weight). 

Considering APEC’s key priorities for projects in 2015, this proposal fulfills the fundamental criteria of selection in developing economies through various capacity building components stated in the above sections to assess and manage the Supply Chain of marine products. The overall proposal falls into rank 1 projects since it will enhance connectivity of the supply chain of SPF, directly promoting regional economic integration via free and open trade and investment. It also falls into rank 2 category projects since it supports APEC Leaders' Growth Strategy for 2015 relative to achieving sustainable and secure growth through the sustainable development of oceans and marine resources and their crucial role in food security.


[1] APEC Ocean and Fisheries Working Group. APEC Marine Sustainable Report. Singapore: APEC Secretariat, 2014.

[2] FAO. State of World Fisheries and Aquaculture. Rome, 2014.

[3] APEC Ocean and Fisheries Working Group. Potential contribution of small pelagic fish to food security within the Asia-Pacific Ocean. Singapore: APEC Secretariat, 2013.

Beneficiaries and Outputs

Outputs:  The first stage (Phase I) of the project consists in gathering information in each economy about critical points in the manufacture and handling of marine products in order to identify the causes, shortcomings, regulations, and others that may represent a negative impact in the Supply Chain and the challenges that must meet the actors involved in order to reduce or eliminate those causes. The output of this first stage will be a report on the analysis of the information collected. 

The second stage (Phase II) of the project consists of exchanging information of the experiences of the economies that resulted from the first stage (Phase I) in regards to assessing critical issues in the Supply Chain. Economies will be invited to present their case in the Workshop that will be held in Peru in 2016. The outcome of this stage will be a draft version of the Manual. 

The product of the second stage will allow to search and make comparisons between experiences with the help of the delegations of each economy in order to define the experiences that will be part of the final version of the Manual. Online communications will be encouraged among the focal points of each economy and their technical teams. The outcome will be the Manual of Good Practices in digital and printed versions distributed for use of all the economies in their attempt to improve their Supply Chain procedures. 

Outcomes: By accessing the Manual of Good Practices (MGP), APEC member economies in the processes of reducing economic loss and securing high quality standards for consumers, through management and handling practices improvement, will have the opportunity to start with an initial input, taking advantage of knowledge already obtained by their peers. This will allow economies to apply and recreate the experiences of other economies, taking into account common sets of variables. Furthermore, the quality of policies formulated by the economies that use the information of the MGP will improve by drawing upon the experiences and lessons learned provided. 

In regards to the cooperation with artisanal and small-scale fisheries, this Manual will be a frame of reference to define areas of intervention such as proposing lines of research and study as a mechanism to support the evidence shown by the economies and an input to develop business initiatives efficiently with the inclusion of women, taking into account the guidelines shared in the Manual. 

Beneficiaries: The actions of the project will be aimed at engaging mid-level and high officials from the Ministries of Production or Fisheries and Aquaculture, government agencies related to Oceans and Fisheries and local coastal governments with significant marine production capable of implementing the MGP. Also it will seek the support from the academia, businesses, associations and people interested in developing synergies to enable the connectivity of the supply chain, facilitate trade and improve physical access to fish products, as well as to improve the use of existing catches to maintain sustainable fisheries to food security in the APEC Region. 

The participation of these actors will facilitate the fishing communities (industries, artisanal or small-scale fishermen/women) with relevant information of new and better handling practices used by other economies that could help them improve the quality of their products and consequently their insertion to world trade and commerce as well as the participation of women in such activities. 

At last, the entire community will be beneficiated by the actions that might result from the Manual analysis and proposals to reduce economic loss and improve product handling as means for acquiring high quality standards and for food security.

Dissemination

The outputs of the project will be disseminated in three ways:

1) Print mode (English and Spanish). Printed copies (minimum 1000 copies) of the final report will be disseminated among 21 economies trough diplomatic pouch to all Peruvian embassies in APEC economies and to the APEC Secretariat, as well as governmental institutions of Peru, private sector, NGOs related to fishing matters, universities, libraries and to all participants delegations of APEC meetings which will be held in Peru in 2016.

2) Face to face mode. It will be presented at related working groups and fora meetings.

3) Virtual mode. Through the websites of the organizations involved in topic from each participating economy. The Manual will also be sent to the LS of each Working Group involved with Food Security and facilitation of Commerce and Trade (PPFS, CTI, and others).

The possibility of using social media and opening a website platform for the main event will be explored, as well as the use of a printed supplement and online media coverage with the Official Peruvian Government News Agency.

Besides, the Project Overseer will send the final report to all focal points of the APEC Ocean and Fisheries Working Group, for further comments and final endorsement.

Copies of the printed final document will be provided to the participating economies, the authorities of Peru’s Ministry of Production, and APEC.

Gender

Participating economies will be requested to ensure equal percentage of men and women officials involved in inclusion of policies relevant to Supply Chain and Food Security of marine products. 

The MGP will include data that allow the design of proposals for economic growth of the fisher communities, including information regarding the access of women to job opportunities in this economic activity. The identification of data will be done through the assistance of the PPWE.

Work Plan

The project has 2 phases: 1) Information gathering related to good practices in supply chain in other economies; 2) Workshop in Peru to develop a proposal of the Manual of Good Practices in supply chain of marine products.

Phase I:

1) Recruitment of consultants (03) to collect information in field and Cabinet;

2) Identification of critical points where the highest percentage of losses occurs in the supply chain (causes, shortcomings, regulations, etc);

3) Identification of challenges that must meet the actors in the supply chain to reduce or eliminate these causes; and

4) Analysis of information and elaboration of report.

Phase II:

1) Develop a 3 day workshop in Peru with the participation of Member Economies. The first day, the information analyzed in Peru, Chile and Indonesia will be showed and other economies will be invited to expose cases of interest. Between the second to the third day, a proposed Manual on Good Practices (draft version) will be drafted. In addition, there will be a field trip to a landing port and a market of fisheries products; and

2) Final Version of "Manual on Good practices in supply chain of marine products" (Print and digital version).

The contractor from the proposing economy (PE) will be responsible of coordinating the project and write-up of the Manual with the support of the participating economies. The activities required to fulfill the objectives of the project will be conducted between Jan - September 2016 under the following timeline:

Date

Activities

Responsible

December 2015

Hiring consultants à Contracts, elaboration of the Work Plan, project coordination between contractors à Project Work Plan

APEC Secretariat

PE

Jan-March /2016

Literature review

a) annual reports and other;

b) materials provided by economies;

c) project reports from APEC OFWG and other sub-fora, and

d) reports from the APEC Secretariat;

e) reports from authoritative international and regional organizations such as UN, IMO, CI, PICES, FAO, PEMSEA, etc.;

f) databases of UN, World Bank, WTO, etc.; and

g) data and conclusions from recent APEC reports

Fieldwork:

Consultants will meet with representatives and other relevant actors in the topic in each of the economies where they are hired (Peru, Chile and Indonesia) in order to corroborate the information gathered.

First Report (critical points of the supply chain of fish products including Identified challenges faced by fishermen around supply chain)

Economies

Feb-Apr 2016

Workshop organization (booking venues and engaging stakeholders)à List of participants

PE

May 2016

Workshops à Workshop minutes

Economies

June- August 2016

Manual of management and quality assurance à  Draft version

Economies

September 2016

Final Version of Manualà  Print Version

PE

September/2016

Dissemination of hard copies to Member economies, dissemination of digital copies through APEC’s website Final Report

APEC Secretariat and PE

Risks

The possible risks are:

1) The problem of not being able to reach the level of involvement necessary to define a Good Practice sufficiently relevant to the different economies. This will be addressed through the establishment of communication lines managed by the team responsible of the project, managing to communicate the importance of defining a standard.

2) The difficulty of agreeing on common definitions encompassing enough to meet different standards and scenarios. This will be addressed through a multidisciplinary working team, with the support of relevant literature.

3) To agree on the level and type of experience that should be included as a Good Practice. This will be attended by defining the minimum requirements of Good Practices selection and the Good Practice standard definition.

4) The issue of continuity and sufficient involvement on online, further assuming that all the staff have a sufficient level of knowledge in Marine Products as well as language skills and availability. This will be assessed through continuous communication and facilitation of information.

Monitoring and Evaluation

This proposal will use the following indicators: 

Project planning: The indicator will be the planning document developed and validated by the teams responsible of the project. 

Consultants´ reports: the indicator will be the number of documents reviewed for the completed report on the analysis of the supply chain of marine products and the draft Manual. 

Main Workshop:

1) Selection, call and confirmation of participants: The indicator is the ratio of number of confirmed participants over the number of invited participants. 

2) Organization of the main event: The indicator is the ratio between the numbers of participants attending over the number of invited participants (the expectation is around 130 participants, which will be 50 participants of at least 11 APEC economies, as well as representatives of private sectors, NGO’s, universities. The number of economies that have confirmed their participation in the virtual work. Draft document of the Manual. 

3) Discussion and results of this event: The indicator will be the number of guest speakers and experts from APEC economies that have Good Practices related to Supply Chain of marine products. 

Virtual Work: The indicator will be the number of economies that voluntarily get involved in the revision of the draft Manual (the expectation is around 7 economies fully interested and engaged in virtual fluid communication). 

Systematization of information: The indicator will be the Final version of the Manual. 

Dissemination (December 2016): The indicator will be 60% of copies of the final document delivered up to December 2016. 

Related to the project outcomes, the indicator will be the number of Good Practices adopted and/or adapted and replicated in other APEC economies for the improvement of Supply Chain of marine products (the measure instrument will be a survey applied after each economy consulting the information published in the Manual). 

Monitoring reports will be prepared every three months detailing the progress of the stages of the project, which will be forwarded to the program director of APEC Secretariat (four reports will be forwarded).  

The monitoring reports will serve as input for the evaluation of the project. The evaluation process includes the results of the stages, indicating the number of participants in the main event and the participation in virtual work, taking into account their views with respect to the main event (satisfaction survey) and the conclusions of each team. As a final evaluation, a survey will be given to the participants about the impact of the achievements and suggestions for improvement. The indicator will be the number of positive and constructive comments or suggestions gathered in the final surveys.

Linkages

This proposal has been developed taking into account the experience of different specialists who have participated in the Ocean and Fisheries Working Group meetings in the last few years, including their active contribution to the Paracas Agenda, which resulted from the Third Oceans-Related Ministerial Meeting, held in the city of Paracas, Peru on October 2010. 

This project seeks to continue previous works related to marine products and their contribution to strengthening food security. However, the results of previous projects and works were not sufficient to achieve that goal. There is a need to revise the different stages of Supply Chain in order to successfully address the issue and to guarantee economic development with better handling and resources conservation practices.

Food Security and Economic Development is an issue of interest of different groups and fora within APEC. In that sense, representatives from the PPFS and the CTI will be invited, engaging the other relevant fora to participate from the workshop planned as part of the project so as to achieve maximum coordination and collaboration among fora. Collaboration from the private sector will be also taken into account in the component relevant to the creation of new job opportunities and access to women and artisanal or small-scale fishing to trade and commerce.

Sustainability

Currently there is a Viceministry of Fisheries and Aquaculture at the Ministry of Production of Peru, which denotes the importance of the activities related to marine products for commerce and economic sustainability of the economy. Along the Viceministry, a year ago the National Fishing Health Body (SANIPES in Spanish) was established in order to secure the quality of fishing and aquaculture products for human consumption aimed to facilitate commerce and investments and to safeguard Public Health nationwide. The project is of interest for the economy and its new established entity, which seeks to become an international referent in the topic of food safety. Thus, the implementation of the project will be responsibility of the proponent economy through the National Fishing Health Body of the Ministry of Production of Peru. 

After the completion of the project, the follow up of the Manual will be encouraged in order to measure its usage in the economies and to continue spreading the results to their local institutions so that the impact spreads to more beneficiaries. This will be done through continuous virtual work with the focal points and teams of the participating economies and the results (of the impact) will be presented in the OFWG meetings in 2017. Also, the possibility of creating a repository of Good Practices will be discussed among the economies to keep the dialogue and the exchange of information of new practices. 

Sharing of the results will be done in meetings of the PPFS and the SCSC groups and other fora, as well as in the meetings in the frame of the next Food Security Week that will be held in Peru in 2016.

Project Overseers

Mr. Edmundo Vargas Panizo is a professional with over 10 years of experience, mainly in the area of budgeting, planning and project management in Peru's leading institutions, including the Ministry of Production, the Ministry of Agriculture and different Local Governments, among others.  He has the capacity to prepare budgets and strategic plans, projections and estimates set, monitoring financial reporting, and monitoring of investment projects. 

He has an MBA in Finance studied in France (in partnership with Georgetown University) and solid knowledge of performance budgeting, planning, finance, accounting, and governance. He is also proficient in the French and English languages and has experience training regional and local governments on budget performance and budget management in Peru. He is currently the Head of the Office of Planning and Budget of the National Fishing Health Body of the Ministry of Production of Peru.

Cost Efficiency

Not Applicable.

Drawdown Timetable

Not Applicable.

Direct Labour

Translator´s Fees: Simultaneous interpretation will be required to ease communications for attendees (representatives from NGOs, private sector, local governments, etc.) that may not be fully proficient in the English language. This will have a positive impact in the number of participants at the main event as well as in the level of participation that it could have, resulting in a richer exchange of information for the Economies in their visit to Peru. 

Consultants: Consultants will be responsible for: i) collection of information in regards to the identification of critical points where the highest percentage of losses occurs in the supply chain and the challenges that must be met in order to reduce or eliminate them, ii) the elaboration of the report with the analysis of the information, and iii) elaboration of the draft manual for the main event.

Assistant: Assistant will do the follow up to the project and will assist directly to the PO in all his responsibilities, as well as facilitate the virtual work and completion of tasks, including the communication with consultants, throughout the year of implementation.

Waivers

An Advance Payment will be requested for one delegate from 10 (ten) eligible economies for their travel expenses and Per Diem.

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Project No.

Project Title

Project Status

Publication (if any)

Fund Account

Sub-fund

Project Year

Project Session

APEC Funding

Co-funding Amount

Total Project Value

Sponsoring Forum

Topics

Committee

Other Fora Involved

Other Non-APEC Stakeholders Involved

Proposing Economy(ies)

Co-Sponsoring Economies

Expected Start Date

Expected Completion Date

Project Proponent Name 1

Job Title 1

Organization 1

Postal Address 1

Telephone 1

Fax 1

Email 1

Project Proponent Name 2

Job Title 2

Organization 2

Postal Address 2

Telephone 2

Fax 2

Email 2

Declaration

Project Summary

Relevance

Objectives

Alignment

TILF/ASF Justification

Beneficiaries and Outputs

Dissemination

Gender

Work Plan

Risks

Monitoring and Evaluation

Linkages

Sustainability

Project Overseers

Cost Efficiency

Drawdown Timetable

Direct Labour

Waivers

Are there any supporting document attached?

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Project Number

Previous Fora

Secretariat Comments

Reprogramming Notes

Consolidated QAF

Endorsement By Fora

PD Sign Off

Batch

Forum Priority

Committee Ranking Category

Committee Priority

PDM Priority

Priority Within Funding Category

Monitoring Report Received

Completion Report Received

PMU Field 1

PMU Field 2

PMU Field 3

On Behalf Of

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