Project Title

APEC Workshop on Promoting the Development of Biomass Energy 

Project Year

2015   

Project Number

EWG 16 2015A 

Project Session

Session 1   

Project Type

Standard 

Project Status

Completed Project   
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Project No.

EWG 16 2015A 

Project Title

APEC Workshop on Promoting the Development of Biomass Energy 

Project Status

Completed Project 

Publication (if any)

 

Fund Account

APEC Support Fund 

Sub-fund

ASF: Energy Efficiency 

Project Year

2015 

Project Session

Session 1 

APEC Funding

136,146 

Co-funding Amount

25,750 

Total Project Value

161,896 

Sponsoring Forum

Energy Working Group (EWG) 

Topics

Energy 

Committee

SOM Steering Committee on Economic and Technical Cooperation (SCE) 

Other Fora Involved

 

Other Non-APEC Stakeholders Involved

 

Proposing Economy(ies)

Viet Nam 

Co-Sponsoring Economies

China; United States 

Expected Start Date

01/06/2015 

Expected Completion Date

31/12/2016 

Project Proponent Name 1

Vu Lien Huong 

Job Title 1

Deputy Director 

Organization 1

Ministry of Industry and Trade 

Postal Address 1

54 Hai Ba Trung Street, Hanoi, Viet Nam 

Telephone 1

84-4 22205419 

Fax 1

84-4 22202525 

Email 1

patbeo81@gmail.com 

Project Proponent Name 2

Not Applicable 

Job Title 2

Not Applicable 

Organization 2

Not Applicable 

Postal Address 2

Not Applicable 

Telephone 2

Not Applicable 

Fax 2

Not Applicable 

Email 2

Not Applicable 

Declaration

Vu Lien Huong 

Project Summary

In line with APEC Leaders’ instructions in 2012 to “promote technology development and deployment of a low-emission energy supply including carbon capture, storage and use, and renewable energy sources such as bio energy from sustainable biomass sources” (as stated in the AELM Statement in 2012), Viet Nam is proposing to hold a 2-day Workshop on Promoting the Development of Biomass Energy.

The Workshop is scheduled to take place in Viet Nam in 2015 with following objectives:

1) Provide the opportunities for renewable energy experts, especially those in biomass energy from APEC member economies, biomass energy producers and investors (business sector) to share advantages, disadvantages, obstacles and recommendations on how to remove the obstacles and facilitate the development of biomass energy.

2) Create a platform for APEC member economies to discuss, exchange on experiences, current strategies, policies, regulations and technologies on biomass energy facilitation and development.

3) Explore potential cooperation opportunities among APEC member economies in developing biomass energy.

Relevance

For many years, APEC has recognized the important role of enhancing energy security in the region. In 2001, APEC Leaders endorsed the APEC Energy Security Initiative (ESI) which comprised of a number of short- and long-term measures to address energy challenges in APEC in a sustainable manner. Renewable energy (solar, biomass, ocean, wind, etc) is among the long-term measures under the ESI.

Later, in 2012, APEC Leaders committed to strengthen APEC energy security (Annex B of the Leaders’ Declaration on Strengthening APEC Energy Security), to promote energy efficiency and develop cleaner energy sources for sustainable development, as well as “to reduce APEC's aggregate energy intensity by 45 per cent by 2035”. The proposed project will contribute to the implementation of such commitments by promoting the development of solar energy across the Asia – Pacific region.

It is commonly accepted that biomass is a clean, renewable energy source that can help to significantly diversify the forms of renewable energy worldwide. Though in few economies, awareness of the importance and advantages of biomass energy are raised, it is still difficult to produce biomass energy popularly owing to following reasons: (i) high costs of constructions of biogas plant, (ii) unstable supply of biomass, (iii) it is only feasible in some certain natural areas which have plenty of biomass and spacious land, (iv) it is difficult to store biogas in cylinders etc.

Given the advantages, disadvantages and strategic importance of biomass energy in particular, (renewable energy in general), it is essential that governments take the leading roles to remove obstacles and facilitate the development of biomass energy in the context of global and regional sharp energy shortages and enormous price fluctuation.

APEC is home to 21 member economies of diversified development levels but on fast growth in common. Reliable sources of energy remain important to all member economies for the sake of stability and prosperity. In addition, a number of APEC economies have enormous potential for biomass energy, which deserves discussion and best practices sharing among all members. APEC, therefore, has the advantage of pioneering the exploration and development of renewable energy, in particular biomass energy, thus contributing to the objective of green and sustainable growth in the APEC region.

Objectives

1) Provide the opportunities for renewable energy experts, especially those in biomass energy from APEC member economies, biomass energy producers and investors (business sector) to share advantages, disadvantages, obstacles and recommendations on how to remove the obstacles and facilitate the development of biomass energy.

2) Create a platform for APEC member economies to discuss, exchange on experiences, current strategies, policies, regulations and technologies on biomass energy facilitation and development.

3) Explore potential cooperation opportunities among APEC member economies in developing biomass energy.

Alignment

Alignment - APEC: In 2014, APEC Economic Leaders recognized “the importance of promoting diversified energy supplies”. Accordingly, in 2014, APEC Energy Ministers committed to promoting diversified energy supplies, where biomass energy is one of the important sources of renewable and clean energy.

In addition, in 2014, APEC Leaders endorsed “the Energy Ministers’ aspirational goal to double the share of renewables including in power generation by 2030 in APEC’s energy mix.”

This project is also designed to implement Leaders’ and Ministers’ notes in 2008 that “access to adequate, reliable, clean and affordable energy resources is vital to sustaining economic prosperity in the region.” Furthermore, in 2011, the APEC Leaders clearly stated to promote green growth: “We are committed to advancing our shared green growth objectives.  We can and must address both the region’s economic and environmental challenges by speeding the transition toward a global low-carbon economy in a way that enhances energy security and creates new sources of economic growth and employment.” 

At the 4th APEC Energy Ministerial Meeting in 2012, Ministers reiterated their work to “develop renewable energy sources” to increase energy security, contribute to APEC’s “economic development and reduce emissions of carbon dioxide and other pollutants into the atmosphere.”

The APEC Leaders, once again, are committed to strengthening APEC Energy Security, and clearly stated in the 2012 Declaration: “Promote technology development and deployment of a low-emission energy supply including carbon capture, storage and use, and renewable energy sources such as bio energy from sustainable biomass sources” and in the 2013 Declaration: “Invigorate work to develop clean and renewable energy through public-private partnership, as a promising approach to ensure sustainable investment and development of new technology, and to promote energy security and efficiency and lowering of greenhouse gas emissions”. They also reiterated “to reduce APEC's aggregate energy intensity by 45 per cent by 2035”. In addition, this project directly supports the Action Plan in the APEC Leaders’ Growth Strategy (2010) with regard to renewable energy development.

The Workshop on Promoting the Development of Biomass Energy would contribute directly to the commitments of APEC Leaders and Ministers to “speed up the transition toward a low – carbon economy”, and “promote development and deployment of a low – emission energy supply” that “enhance energy security and create new sources of economic growth and employment”.

Alignment – Forum: This project will contribute to the APEC Energy Security Initiative (ESI) as it is the principal mechanism through which the EWG addresses the short and long term energy security challenges in a sustainable manner. In particular, this project is one of the long-term measures (including renewable energy). This project is also in line with EWG Strategic Plan during 2014-2018 as it contributes to EWG’s pillars of strengthening energy security, promoting energy efficiency as well as developing cleaner energy sources.

TILF/ASF Justification

This project seeks APEC Support Fund (ASF).

Renewable energy, including biomass energy, is a new industry in most of APEC developing economies.  Given their less developed infrastructure and the limited resources, APEC developing economies are relatively inexperienced in biomass energy projects.

This project aims to create a platform for renewable energy experts, especially those in biomass energy from APEC member economies, biomass energy producers and investors (business sector) to share advantages, disadvantages, obstacles and recommendations on how to remove the obstacles and facilitate the development of biomass energy. Since APEC will fund up to 2 participants from each travel eligible economy to attend the Workshop, it is expected that these participants will absorb and withdraw experiences from the Workshop to develop this new kind of renewable energy sources in their home economies.

The workshop's agenda will include presentations from developed and developing economies (government officials, think-tanks, scholars, business representatives) as well as experienced speakers from international organisations.  In this sense, APEC developing economies will be able to perceive various perspectives from a wide range of knowledgeable and experienced speakers.

All the findings and outcomes of this project will be shared with all the APEC economies, to enable them to learn both of the successful and unsuccessful experiences (advantages, disadvantages, obstacles). The capacity building that will result from the Workshop will enable developing APEC member economies to take full advantage and reap experiences in the development of biomass energy in their own economies.

Beneficiaries and Outputs

Outputs: One of the outputs will be a 2-day Workshop held in Ha Noi, Viet Nam in 2016. The Organizing Committee will invite suitable speakers from international organizations, academics and government sector to share advantages, disadvantages, obstacles and recommendations on how to remove the obstacles and facilitate the development of biomass energy. There will also be a session on lessons learned and recommendations suggested by the Workshop’s attendants. These findings will be compiled for sharing and dissemination to APEC related fora and stakeholders.

A report will be produced after the Workshop as one of the project’s outputs. This report will be composed of the following, but not limited to, sections: introduction of the project; briefings of the presentations made at the Workshop; briefings on discussions at the Workshop (including several specific challenges in developing biomass energy); suggested recommendations (with encouraged/ suggested followed up activities) made by Workshop attendants and the project consultant. The final report may also design future APEC activities to cope with such challenges/ obstacles.

Outcomes: Based on the Workshop’s presentations, discussions and recommendations, the Organizers hope that Workshop participants can enhance their awareness on the difficulties and challenges that APEC economies and possibly, other economies, have been facing in developing biomass energy. It is also expected that based on the knowledge and lessons withdrawn from the Workshop, the Workshop participants will raise useful suggestions in policy and practices once getting back to their home economies or organizations.

Another possible change in policy and processes may happen in the framework of the EGNRET and EWG. By outreaching the Workshop’s set of recommendations to these fora, the Organizers may expect that a set of recommendations in policy, processes or behaviors will be endorsed at higher level, for example in the upcoming APEC Energy Ministerial Meeting in 2016 or AMM for further instructions and actions from Ministers. This, however, will depend on the progress of discussions and agreement in the Workshop.

In addition, the changes that the project may lead to include the change of biomass energy promoting policies as well as the technologies in biomass energy. First, biomass energy promoting policies may be changed. Until now, biomass energy has not developed as its potential so in the near future, values of biomass energy will be more stressed so economies can realize the value and benefits of this energy source so as to develop relevant biomass energy promoting policies.

Technologies of biomass energy may be changed to some extent. During the Workshop, speakers and participants may also share updated technologies of biomass energy, from which developing economies in APEC may purchase, adapt or be transferred in the near future.

Beneficiaries: The APEC Workshop on Facilitating the Development of Biomass Energy targets to governments’ officials (Energy Directorates/ Ministries/ Agencies),  who are directly or indirectly involved in the process of policy making in renewable energy in general and biomass energy in particular; local and international experts in renewable energy and biomass energy to share experiences in how to promote the development of biomass energy; and business sectors who are directly or indirectly engaged in the process of biomass energy production to listen to their difficulties, obstacles and recommendations. EWG and EGNRET will be APEC’s fora that most benefit from best practices shared at this Workshop.

Dissemination

The target audience of this workshop will be:

1) Policy-makers/regulators and business representatives of APEC economies will be invited as Workshop speaker and participants. Think-tanks from academic sector and representatives of aid agencies might be considered to be invited to speak at the Workshop as well.

2) APEC fora and EWG (EGNRET) in the first, will be get a great possibility to network as well as proposals of further activities, including cross-fora ones. 

3) Hard copies will be provided to all the workshop's participants.  Electronic publication will also be used to disseminate the workshop's document widely.  APEC's official website will be the main one to upload the documents.  Other Vietnamese Ministries' websites (eg Ministry of Industry and Trade) could also be used to disseminate the information with hyperlink to APEC website.  Once the hyperlink is available, the Organisers will forward such information to participants to disseminate information and encourage the APEC Secretariat share the hyperlink to EWG and EGNRET members for more effectiveness in dissemination.

Since the workshop presentations and report will be uploaded to APEC database and EWG website, it is expected that the target audience of the project will be wider, especially for those who are not able to attend the workshop.

No intention to sell outputs arising from the project.

Gender

Gender issue is seriously taken into account by the project proponent. Women are involved in the development of this proposal, and the Project Overseer is a woman. Both men and women will get equal opportunity to participate in the project implementation, including in the process of preparatory stage, consultation and direct labours, etc. In addition, to address gender concern and make sure that men and women are engaged efficiently in the Workshop, the evaluation form delivered at the end of the Workshop will include information on gender to aggregate for project assessment.

To encourage women’s participation in the Workshop, in the General Information note of the event, PO will call for EWG focal points to select and nominate female participants to attend the Workshop.

Biomass technologies are adopted differently between men and women, particularly in developing economies. While working with speakers during the preparation process, PO will encourage them to include in their presentations information on current situation of gender issues in policies formulation and in biomass energy development. One recommendation from the Workshop on future biomass energy promoting policies may be: biomass development policies should be consistent with the promotion of gender equality and empowerment of women.

Work Plan

Timeline

Actions

January – June 2015

Submit concept note (then a full project proposal) to APEC for consideration and approval

July 2015

BMC approval

August – October 2015

Draft the Workshop agenda and circulate it to economies for comment. Economies are strongly encouraged to provide comments on the draft agenda to the Workshop Organizers.

Incorporate the comments and finalize the agenda to reflect all interests by stakeholders.

November – December 2015

The Workshop location will be determined and finalized no later than December 2015.

Invite and secure speakers for the Workshop, from international organizations, research institutes and APEC economies.

Promotion and dissemination of information on the Workshop.

January - February 2016

Invite participants from relevant APEC Ministries/ agencies, - academia and research institutes in APEC member economies.

Confirmation of the event details (a General Information document is circulated to EGNRET focal points for nominating Workshop participants).

Preparation work by the Organizing Committee (logistic and documentation)

March 2016

Implementation of the 2-day Workshop

April – May 2016

Upon conclusion of the Workshop, event organizers will work with co-sponsors, speakers and other participants to draft a report for the APEC EGNRET and EWG.

Risks

Risks associated with the Workshop will be minimal. One of the risks is ensuring the selection of good speakers in order to make the most of the Workshop. The Organizers will work with the co-sponsoring economies to get recommendations of potential and experienced speakers.

There might be last-minute speaker cancellation. That risk will be managed by identifying possible back-up speakers in advance of the event.

Another risk might be the dissemination of the Workshop. This risk will be dealt with by promoting on the Workshop through the channels of EWG, EGNRET and ABAC.

There is also a possible risk of budget’s over-run in the implementation of the Workshop. This risk might be mitigated by a prudent management of project’s budget and a close collaboration between the Project Overseers and the APEC Secretariat.

Monitoring and Evaluation

The Workshop’s Organizers will work closely and regularly with co-sponsor economies in determining the content of the agenda, selection of speakers, moderators, experts and participants for the Workshop. The project will adhere strictly to APEC project implementation procedures, including the timeline of actions.

An evaluation form will be prepared and distributed to all participants as well as the speakers, moderators and experts to assess the effectiveness of the Workshop with respect to the relevance on the topics, presentations by speakers, overall impact and suggestions for further improvement and/or activities for future projects. The organizing committee will compile all comments and reflect them into the final report, which will be submitted to the EWG/EGNRET for consideration. The report and Workshop documents will be made available to Workshop participants and the APEC Secretariat, as well as uploaded to APEC Publication Database. The draft report on the outcome of the Workshop will be sent to APEC Secretariat for review before finalization.

Indicators/measures to be used to know if the project is on track and successful in meeting its objectives:

(i) Number of participants and diversification of participants;

(ii) Progress of draft and final reports;

(iii) Dissemination of draft and final reports to participants and EWG; and

(iv) Score of satisfaction in the questionnaires responded from participants and evaluation of participants’ understanding by conducting post-event survey after completion of the event.

Linkages

Engagement: EWG and EGRNET will take the leading role, in close collaboration with the APEC Biofuels Task Force, in creating a platform to promote renewable energy. Additionally, ABAC will be consulted regarding speaker/participant nomination. International organizations such as OECD, IEA, ICTSD and World Bank would add much value to the Workshop’s objectives. The Organizing Committee will work with them to identify potential areas for further cooperation, in which avoidance of duplication will be seriously considered and seriously dealt with. In this light, the Organizers will work with such international organizations to make sure that those organizations’ previous and on-going work or outcomes will be shared with APEC participants in a selected and oriented manner; as well as their involvement and presentation will be tailor made based on the expectations of participants’ survey to add value to the Workshop.

Previous Work: Given its strategic importance, advantages and disadvantages, renewable energy, including biomass energy, has been on high agenda in APEC. APEC established the Biofuels Task Force to help member economies better understand the potential for biofuels to displace oil in transport.

The Workshop might utilize the findings or built on the outcomes of following APEC projects:

1) 2014 APEC Workshop on Biodiesel Application Experiences (2014);

2) Resource Potential of Algae for Biodiesel Production in APEC Economies (2009);

3) Assessment of Biomass Resource Elasticity in APEC Economies (2008);

4) Assessment of Biomass Resources from Marginal Lands in APEC Economies (2008);

5) Survey of Biomass Resource Assessments and Assessment Capabilities in APEC Economies (2007);

6) APEC 21st Century Renewable Energy Development Initiative (Collabrative IX): Establishment of the Guidelines for the Development of Biodiesel Standards in the APEC Region (2007).

It will differ from previous APEC projects on renewable energy in a way that it deals with practical experiences relating to advantages, disadvantages, obstacles and recommendations on how to remove the obstacles and facilitate the development of biomass energy. Previous APEC projects only focused on specific areas of biomass resource assessments.

APEC’s Comparative Advantage: As mentioned above, APEC is the best source of funding for this project because APEC persistently and strongly pursues sustainable growth through the APEC Leaders’ Growth Strategy, which specifies sustainable growth as “promotion of energy efficiency and low carbon technology, development of renewable energy and alternative energy sources”. This project completely contributes to the course of development of renewable energy and alternative energy sources.

Sustainability

The Organizers will carefully consider experiences and lessons learnt from previous projects in preparing substances and setting agenda for the Workshop.

After the Workshop takes place, the Project Organizers will work with consultants and speakers to develop recommendations for concrete, future steps that are selected based on the input provided by the Workshop. These recommendations will be sent to EGNRET and EWG. EWG and EGNRET will consider and if possible, endorse the recommendations as well as the follow-up activities developed from the Workshop.

The Workshop materials will be available for use by participants, economies, stakeholders and beneficiaries long after the project has been completed, through its availability as a handout document and online at no cost on the AIMP. Further, the information and experience gathered at the Workshop will contribute towards building and enhancing economies’ capacities in developing biomass energy. Many developing economies in the APEC region have potential in improving renewable energy, including biomass energy. However, due to its lack of experiences in promoting preferential policies and calling for the investment of various economic players, renewable energy only accounted for less than 10% of the whole energy output in these economies. In the long run, it is expected that the lessons and experiences from Workshop will have positive impacts and enhance the development of biomass energy. The outcomes and recommendations of this Workshop may be used as the input for future projects/ studies in EWG/ EGNRET.

After all, if there is agreement among EGNRET and EWG members, there may be a followed up activity of this project by conducting case studies on biomass energy development in APEC member economies. This possible followed up activities may be considered and implemented by interested APEC member economies based on their own resources or seeking for APEC funding from APEC Support Fund (Energy Efficiency Sub-fund).

Project Overseers

The Project Overseers will be:

1) Ms. Pham Quynh Mai, Deputy Director General of the Multilateral Trade Policy Department, Ministry of Industry and Trade of Viet Nam

Ms. Pham Quynh Mai got her Master Degree in the University of Sussex, the United Kingdom. She was the Vice Chair of the CTI in 2006. Since 2011, she has been the Acting Senior Official of Viet Nam for APEC in several APEC Senior Official Meetings.

Tel: 84-4-22205522; Fax: 84-4-22202525; email: maipq@moit.gov.vn

2) Ms. Vu Lien Huong, Director, General Affairs Division, Multilateral Trade Policy Department, Ministry of Industry and Trade of Viet Nam

Ms. Vu Lien Huong got her Master Degree in the University of Leeds, the United Kingdom. Since 2003, she has been actively engaged in APEC cooperation activities, including those under the Committee on Trade and Investment, SOM supervision, SCE and APEC Ministerial processes etc.

Tel: 84-4-22205422; Fax: 84-4-22202525; email: patbeo81@gmail.com

Cost Efficiency

Not Applicable.

Drawdown Timetable

Not Applicable.

Direct Labour

The Project Overseer seeks APEC funding to support 8 speakers in total for the 2-day Workshop.

Consultant: will work with speakers and discussants in drafting, revising and finalizing agenda; conduct researches, collect, analyze and synthesize data; take notes; develop and finalize the report of the Workshop with recommendations; work as a coordinator in all substantive matters (240 hours total), seek APEC funding.

Secretaries: will assist consultant to organize the Workshop (substance and paperwork) (350 hours total), self-fund.

Short-term staffs (clerks): will handle all logistics and most of administrative arrangements for the organization of the Workshop (500 hours total), seek APEC funding.

Waivers

Waiver

Justification

Waiver for advance payment

Travel airfare, per diem for speakers, active participants – to encourage participation in the project.

Waiver to fund governmental officials from non travel eligible member economies, non-APEC members and representatives of international organizations as speakers for airfare and per diem

Most of the time, even non-travel eligible member economies government officials are subject to budgetary constraints as such, withdrawal of commitment from the project is unavoidable.

Fund 8 speakers for the Workshop

PO requests for funding of 8 speakers for both days. As the Workshop will last for 2 days, 8 speakers are needed: 5 speakers for the first day and 3 speakers for the second day. We need all speakers to stay until the end of Workshop because they will contribute to the recommendations of Workshop which is one of the most important outcomes of the project. Furthermore, speakers need to attend 2 days to make floor interventions if necessary. PO noted that this request will be considered and decided by the Program Director in charge during implementation, based on the justification from PO.

In order to make this project a success, the PO strongly believes that experts from public, private and academic sectors should be invited to share their studies’ outputs and experiences. Their inputs will still be required during the last session that will include discussions of the participating APEC economies on recommendations of the Workshop to the APEC EGNRET and EWG.

Are there any supporting document attached?

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Project No.

Project Title

Project Status

Publication (if any)

Fund Account

Sub-fund

Project Year

Project Session

APEC Funding

Co-funding Amount

Total Project Value

Sponsoring Forum

Topics

Committee

Other Fora Involved

Other Non-APEC Stakeholders Involved

Proposing Economy(ies)

Co-Sponsoring Economies

Expected Start Date

Expected Completion Date

Project Proponent Name 1

Job Title 1

Organization 1

Postal Address 1

Telephone 1

Fax 1

Email 1

Project Proponent Name 2

Job Title 2

Organization 2

Postal Address 2

Telephone 2

Fax 2

Email 2

Declaration

Project Summary

Relevance

Objectives

Alignment

TILF/ASF Justification

Beneficiaries and Outputs

Dissemination

Gender

Work Plan

Risks

Monitoring and Evaluation

Linkages

Sustainability

Project Overseers

Cost Efficiency

Drawdown Timetable

Direct Labour

Waivers

Are there any supporting document attached?

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Previous Fora

Secretariat Comments

Reprogramming Notes

Consolidated QAF

Endorsement By Fora

PD Sign Off

Batch

Forum Priority

Committee Ranking Category

Committee Priority

PDM Priority

Priority Within Funding Category

Monitoring Report Received

Completion Report Received

PMU Field 1

PMU Field 2

PMU Field 3

On Behalf Of

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