Project Title

Small and Medium PV System Database in the APEC Region 

Project Year

2015   

Project Number

EWG 14 2015A 

Project Session

Session 1   

Project Type

Standard 

Project Status

Project in Implementation   
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Project No.

EWG 14 2015A 

Project Title

Small and Medium PV System Database in the APEC Region 

Project Status

Project in Implementation 

Publication (if any)

 

Fund Account

APEC Support Fund 

Sub-fund

ASF: Energy Efficiency 

Project Year

2015 

Project Session

Session 1 

APEC Funding

100,000 

Co-funding Amount

30,000 

Total Project Value

130,000 

Sponsoring Forum

Energy Working Group (EWG) 

Topics

Energy 

Committee

SOM Steering Committee on Economic and Technical Cooperation (SCE) 

Other Fora Involved

 

Other Non-APEC Stakeholders Involved

 

Proposing Economy(ies)

Thailand 

Co-Sponsoring Economies

Japan; Chinese Taipei; United States 

Expected Start Date

01/07/2015 

Expected Completion Date

31/12/2016 

Project Proponent Name 1

Dr Twarath Sutabutr 

Job Title 1

Deputy Permanent Secretary 

Organization 1

Ministry of Energy 

Postal Address 1

555/2 Energy Complex Building B, 22-25th Floor, Vibhavadi-Rangsit Rd, Kwaneng Chatuchak, Bangkok 10900, Thailand 

Telephone 1

66-2 21293344 

Fax 1

Not Applicable 

Email 1

twarath@dede.go.th 

Project Proponent Name 2

Not Applicable 

Job Title 2

Not Applicable 

Organization 2

Not Applicable 

Postal Address 2

Not Applicable 

Telephone 2

Not Applicable 

Fax 2

Not Applicable 

Email 2

Not Applicable 

Declaration

Dr Twarath Sutabutr 

Project Summary

The rationale is that the APEC region has proliferated application of PV systems but there is no center that is dedicated to do this work in a specialized manner.  The project is to create a database of small to medium scale PV systems amongst APEC member economies.  The database will be used as reference by organization such as governments, industry, and academia in the region as well as others.  It will cover both the Grid-Connected (GC) and the Off-Grid (OG) systems. In this project, the initial focused area will be the South-East-Asia (SEA) developing member economies.

The activities include:

1) desk survey;

2) site visits with visual inspections and basic measurements;

3) survey of status of systems and questionnaire with users;

4) follow-up with authorities;

5) dissemination of findings and closing. The methodology shall be based on suitable guidelines and the deliverable is a final comprehensive status report.

Relevance

APEC member economies in South-East-Asia (SEA) have land mass of about 4.46 million km² with about 600 million people (Wikipedia, 2014). It is estimated that at least 130 million people do not have access to electricity (ACE, 2014). The state of electrification in SEA ranges from 24% to 100% (ACE, 2013). One activity to improve this is via rural electrification program (REP), most of which use renewable energy (REN) technology. PV system requires no fuel and has low-cost maintenance. Therefore, there are numerous of Grid Connected (GC) and Off-Grid (OG) PV systems.  However, the status of these systems is typically unknown. In order to develop GC and OG PV systems to obtain the maximum benefit in the future, PV system stakeholder should study from previous installed system. In addition, Thailand Ministry of Energy is very interested to establish a data sharing platform for renewable energy and community power technology with in the economy.  The Department of Alternative Energy Development and Efficiency (DEDE) has started a collection of OG PV, biomass and biogas systems.  The data is displayed as the location on Thailand Map.  The Ministry do not have a complete data for the off-grid PV systems.  Therefore, this database sharing platform will be very useful to the Ministry. Hence, there is a need for a systematic way of recording and monitoring the operation of GC and OG PV systems.  One of the method is to create a common knowledge sharing platform for the GC and OG PV systems in the APEC region.  The platform can be in a form of a web-based database for the Small and Medium PV System for information sharing regarding the implementation of REN technology. 

The APEC member consists of developed and developing member economies.  Most of the OG PV systems can be found in the developing member economies. The GC PV systems could also be found in both the developing and developed member economies.  Therefore, the initial focused area of this project will be the developing South-East-Asia member economies with both GC and OG systems.  In addition, the database will also touch based on some of the PV systems in the developed economies as well.  For GC PV systems, the PV array capacities for small PV systems are less than 72 kW and medium PV system are from 72 kW up to 1 MW.  For the OG PV systems, the PV array capacities for small systems are less than 30 kW and medium systems are from 30 kW up to 100 kW.  Actually, the true capacities will vary between economies, but for the APEC-SEA region, the proposed criteria are quite reasonable. 

Monitoring and recording all GC and OG PV systems in all APEC member economies is a very challenging and seemingly impossible task.  It required networks of institutions (public, private, and academic) in each economy for local data collection and updating the database.  In fact, some of the member economies already have their own database and this project could be linked to them as well.  It is the ultimate goal of this project to initiate a strong institutional network to maintain this knowledge sharing database.  This institutional network would be selected institutions that have their own mission and on-going programs related to the research and implementation of REN in their own economy.  These selected institutions must also have strong networking with other institutions in their own economy as well.  From this network, a main hosting institution will be selected to connect and help maintain the database platform.

The developed and developing member economies could learn and facilitate each other to push forward the implementation of REN technologies.  It is hoped that the database will benefit all the APEC member economies as open access online database that could be accessed by people in APEC member economies as well as people around the world. Moreover, the database will benefit various organizations such as government, private, public, academic, and commercial sectors.  The information provided will give insight into the various GC and OG to the researcher or policy maker for the REN program analysis and planning in order to determine how to optimize these systems in the future.

This project falls under “Rank 2, “Promotion of Renewable Energy, Energy efficiency and Low Carbon technology” as the project focuses on REN technology namely PV.  It is aimed at sustaining the sustainability of the system itself, higher efficiency and low carbon emission during operation.

Objectives

The main 3 key objectives of the project are as follows:

1)  To compile, collate, analyze, report, disseminate profiling of small to medium scale PV system information in selected Grid Connected (GC) and Off-Grid (OG) PV systems.

2)  To initiate a strong institutional network for collecting, updating and maintaining the database for the PV systems in the APEC member economies.

3)  To share the information of small to medium scale PV system status in selected GC and OG PV systems in a common platform as an information cloud sharing environment.

Alignment

For the APEC Secretariat’s Strategic Plans for 2014-2016, the APEC mission statement indicated that “APEC is the premier Asia-Pacific economic forum.  Our primary goal is to support sustainable economic growth and prosperity in the Asia-Pacific region.”  The APEC region is a net energy importer and the consumption is around 60 percent of the world energy demand.  With the increase in the demand for energy for economic growth, the sustainable growth can be supported by the implementation of renewable energy such as PV systems.  In addition, the APEC Energy Ministers met in Beijing on September 2, 2014 and expressed their goal of double the share of renewable in the APEC energy mix by 2030.  This project will contribute to the promotion of best technical PV model for implementation as small and medium PV-power generation sources.

This project is aligned to the EWG Forum’s Initiative on the topic of Energy Security Initiatives and Sustainable Development Initiatives.  For the Energy Security Initiatives, the PV database will support the renewable resources assessment and information exchange.  Gathering and analyzing PV systems for best implementation practices is the key to increase the use of new and renewable energy.  In addition, the EWG Sustainable Development Initiative objective or target aims toward the promotion of clean and efficient technologies to achieve both economic gains and environmental enhancement.  The small and medium PV systems are the decentralized power sources which utilize the local resources in the environmentally friendly manor.  At present, the PV systems are becoming more economical with increased grid parity.

TILF/ASF Justification

The project shall involve several PV stakeholders in APEC economies, who will meet and harmonize knowledge and understanding. APEC developing economies and developed economies researchers will share and learn from each other. This project will be beneficial to all APEC economies, especially APEC developing economies which have less development budget than developed economies.  Learning success and failure from the knowledge sharing would be the effective ways to plan PV system installation by using economical budget.

Each economy, in-turn shall educate and develop their communities based on the harmonized understanding. With proper documentations, planning and strategies of capacity building, this knowledge sharing platform would be useful for the people who are policy makers, PV researchers, PV installers and members of the local communities. Further, this knowledge would self-propagate into the coming generations and ensure sustainability. Therefore, PV system would be developed and widely used in the future.

The engagement of the communities comes in several ways: by joining as team members directly; as supporting members; as participants in seminars and workshops.

Beneficiaries and Outputs

Outputs: From this project, workshops, reports, recommendations and online database will be created.  

Two workshops will be held to:

1) initiate the institutional network for the data collection participants and partners;

2) determine the scope of the PV system data collection and monitoring;

3) define the format of information sharing database;

4) propagate and share knowledge about PV installation between APEC economies including developed and developing economies; and

5) develop guideline and determine the responsible parties for maintaining the online knowledge sharing database. The participants in the meetings and workshops could be APEC EWG members, APEC member government representative, academic researchers, PV installers, PV industries, manufacturers and suppliers, and power producers/distributors.           

The first workshop would target the participants to determine the project partners and form the institutional network for data collection of the GC and OG PV systems.  The active participants would be mainly from APEC-SEA economies. The participants should be actively involved in projects relating to small and medium PV systems in their own economy and neighboring APEC economies. These selected institutions must also have strong networking with other institutions in their own economy as well such as research institutions, REN implementation institutions, utilities or the regulators.  In addition, the target participants from the developed economies and other developing economies are those institution with existing form of PV database. The other output is to share the best practices of database formulation and maintaining among the APEC member economies as well as link the proposed project with the existing database.          

The last workshop will focus on setting up the network main host and the frame work for the maintenance of the database for the institutional network, expanding the selected institutional network and disseminating the recommendation and best practices for the small and medium PV systems to the member economies.  The participants would learn from each other and they would further educate their population to improve PV installation in their economies.

Additionally, PV system information, reports and recommendations will be submitted to the APEC. Online database will be shared with the public audience.  The knowledge platform will be an open access online database which will be freely available online to everyone. Therefore, it will be useful and convenient for all people who work with PV systems.

Outcomes: Expected changes would be in the awareness and understanding from the policy-makers to the user. The current status and condition of existing installed systems will be clearly displayed.  All parties, i.e. technical and non-technical are expected to be enlightened about the investments made via the common sharing platform information cloud.  It will provide information and benchmark of the system capability and area/region based installed capacity.  Best practice can be shared as well as problems and issues during the operation of the small and medium PV systems can be avoided for the project developer and system owner.  This will create more understanding thus reduce hesitation for all stake holders to invest in REN technologies thus help promote the implementation of the PV systems. The policy maker are also provided with more data for the decision making process in the direction of the future PV systems implementation.  Most of the APEC economies have their own renewable energy target.  The database can also assist in monitoring the PV capacity within their economy and also help benchmark with other economies.  As information sharing is gained from the cloud, the authorities are expected to take heed of at least some of the knowledge gained. This in turn will make the system more sustainable and more efficient.

Beneficiaries: The direct project participants in this work is a team of institutional network representing various institutions in the APEC member economies such as APEC member government representative (Ministry of Energy, Ministry of Industry and Trades), academic researchers (Renewable Energy related faculties or research institutions), Utility companies, Energy Regulator Commissions, PV installers, PV project owner, PV industries, manufacturers and suppliers, and power producers/distributors.  The team working with the consultant will determine the format of the information sharing database as well as define the scope of the PV system data collection to ensure consistency and comparable data.  The expected number of participants from the APEC-SEA institutional network is 35. This team will nominate the representative technicians for the selected site survey and data collection which should have at least tertiary education levels and adequate experience in the field.  In addition, another selected research team will work with the consultant and the responsibilities to monitor data collection, compile, collate, analyze, report and disseminate the findings through the workshop and APEC channels.  The expected number of participant for the research team is 6.   All of the above shall benefit from the knowledge obtained directly from the field and shall be put in a form understandable by the parties. Knowledge gathered would be compiled in a way to benefit different walks of profession. They would benefit by discovering the realities from the field, unlearn what was learnt, and relearn new things.

Dissemination

All documents such as brochures; booklets; short technical notes in publications will be published in digital form via APEC website and the institutional network websites.  Contents of published documents shall portray the realities of the systems in the field, with photos, highlights and status. The sensitive information such as: monetary value of each project; specific names of clients and companies involved shall not be disclosed.

The online database will be developed with content from the selected sites. The host of the database will be determined from the workshop via the institutional network.  The host institution must have REN technology promotion and implementation as the mission of their institution and currently carried out the work to monitor and doing site survey of the PV systems.

The target audiences are the heads of: relevant government department; research organizations; industry associations; academia; and training centers. The publications are not meant for sale but to disseminate information for the fairness to all parties. The knowledge platform will be freely available to everyone.

Gender

This project team comprises men and women. The PO will ensure at least an average of 30% women participation in all aspect of the project i.e. project formulation, representative of the institutional network, site survey and data collection team and research team.  The team will engage activities indoors and outdoors, meetings, planning, analysis, and field data collection. Each team member will be given definite roles and they will complement each other. In addition, some part of this project is more technical and require engineering skills which usually have few women partaker. This will provide a good opportunity to include and promote engineering and renewable energy technology to women participants as well.   The outcome from this project will also directly promote the implementation of the on grid and off grid PV systems.  This is will provide electricity to the remote area.  Based on UNDP research, electricity to rural area will improve the fuel efficiency, reduce the time poverty and reduce the death from burning biomass indoors for women and girls
(http://www.undp.org/content/dam/undp/library/gender/Gender% 20and%20Environment/PB4-AP-Gender-and-Energy.pdf).

Work Plan

Project timelines, dates of key activities and deliverable outputs:

1) Month 1-4: Setting-up:  PO will determine the project consultant to assist with the operation of the project.  The Project team will be formed from various institutions selected from APEC member economies and the scope of the draft of web portal for the APEC PV platform.    Please see “No. 5 Output” for details on the establishment of the project team and database website.  Related output for this step will be the 1st initiation workshop with agreed project scope and data collection procedure.

2) Month 5-9: Ground-work: Implementation strategy will be formulated by compiling and collating the profile of PV systems. The project team and the consultant will work together to determine the suitable location for site survey and the suitable area for desk survey.  For practicality, the following criteria have to be included:

a)  Coverage at least 15 to 25% of all registered GC and OG PV systems by the respective APEC governments.

b) Systems age 5 years or older for GC and 10 year or older for OG (since the industry claims that PV systems life is 25-30 years and in APEC_SEA, GC is recent & OG is older).

c) Selection of GC and OG systems by a variety of technologies, i.e. minimizing duplicate systems.

3) Month 10-12: Pilot work: Results from pilot work will be established with the site visits with visual inspections and basic measurements. The basic measurements and information collection will include but not limited to solar irradiation, temperature, system install capacity, power output capacity, system technology, systems monitoring, system maintenance and other relevant PV profile components. The survey of status of systems and questionnaire with users will also be conducted for at least 1 per site.

Related output for this step will be a report.

I) There are two types of measurements or recordings: (a) General; and (b) Specific.

General (a) records kWh output versus irradiation data only. If no kWh meter is already there, install new one and use existing irradiation data wherever available, e.g. MET, or NASA, etc. This gives ‘indication’ of the overall condition of the system.

Specific (b) records kWh output versus irradiation data and making in-situ measurements using PV ‘performance and health’ using specialized logging equipment, etc. The logged parameters may include thermal and electrical measurements. These give ‘indication’ of overall condition of the system and ‘health’ of specific components in the system.

II)  From the 15-25% coverage of GC and OG PV systems selected, 75% will be chosen for (a) and 25% for (b). This is due to the time and budget factors, whilst giving a ‘broad’ indication from (a), and giving a sense of ‘depth’ from (b).

III) From the measurement activities (a) and (b) done above, the project team may be able to assess qualitative and quantitative conditions of the systems in the field. This ties up directly to the entire aim and objectives of this project proposal.

IV) The PO, consultant and the project team will work closely to ensure the data collection procedure to be consistent for each site visit.  The resources for the equipment will be shared among the consultant, project team and the institutional network at the site member economy.

4) Month 12-16: Full implementation: Full implementation for the evaluation of the selected sites from the APEC economies will be performed.  Full results from entire project completed by analyzing, concluding and disseminating through an organized workshop. The 2nd workshop will be held to share knowledge about PV system and determine guideline and responsible party to maintain the online database website.  Related outputs for this step will be the workshop, reports, recommendations and online database.

5) Month 17-18: Ending and Closing: Completion and submission of final report.  Related output for this step will be a report.

Risks

There are some risks that could impact project implementation. The first is insufficient participant for the project institutional network.  Given the nature/complexity of the project, 3-5 nominated representatives will be requested from the APEC member economy focal points.  Then the project organizer will approach each representative to invite the nominee to join the project network. In addition, the project organizer will be contacting at least 15 PV system stakeholders in each economy to determine the potential participant of the project. 

The second risk is insufficient field experts and inefficiency of implementation due to cultural differences. This could be managed by training more field expert.  Harmonization of approach, methodology and equipment between developed and developing economies will also be done. Moreover, unexpected surprises such as weather, political and scenario may also take place. For that reason, it should have a contingency plan. In addition, budget overshoot may occur. Hence, the project leader should closely monitor the finances and be extra cautious in determining the selected sites.

The third risk is determining the main host for the PV database sharing platform. Since, this proposal is submitted on behalf of the Ministry of Energy (MOEn).  We have existing interests in developing the database of renewable energy technologies and best practices.  The information sharing platform will be user friendly and the information will be applicable to the general public. Therefore, we believe that these information should also be beneficial to the APEC member economies as well. We are in discussion with Universities and Private Institutes in Thailand and Malaysia which expressed interest to help develop the structure and host the database such as Chiang Mai Rajabhat University (Thailand), Universiti Teknologi MARA (Malaysia), and ASEAN Institute of Energy and Technology Development (AIED).  These institutes already have the mission for the research, development and training of renewable energy for the international level.  So they have their own staff and funding to maintain the database.  These institutions already accepted to host the database for 3-5 years.  The last workshop will be selection of the host institution.  If the main host cannot be determined, the above institution will be selected.

Monitoring and Evaluation

Activity and planned output

Information to be collected

Indicators

Setting-up of project organization team

· Number of members

· Time for setting-up

· 1 Head; 5 selected experts from participating APEC-SEA economy

Ground-work, preparation & planning and implementation strategy formulated

· Number of stakeholders

· Number of meetings

· Web portal = 1

· Project organization team meeting = 1

· Workshop 1 expected total participants = 35 participants

· Project information document & update in web = 1 monthly

Pilot work

·  Number of pilot sites

·  Number of pilot database

·  Web portal = 1

·  Number of pilot sites = 1 per APEC economy

·  Pilot database = 1 per APEC economy

Full implementation

·  Number of web portal updates

·  Number of project sites in database

·  Web portal updates = 1 per three monthly

· Project organization team meeting = 1

· Workshop 2 expected total participants = 45 participants

·  Number of project sites = at least 15 to25% of all reported projects per APEC economy

Completion and submission of final report

· Number of web portal updates

· Final report

· Web portal updates = 1

· Final draft report = 1

· Final report = 1

Linkages

The proposed project can be link to several of the APEC projects in EWG forum regarding the assessment of renewable energy sources in the APEC member economies.  The database will be an important information sharing platform for APEC and non-APEC stakeholders to share and learn about the best technical practices for the PV systems or the frequent issues in their implementation.  This information will also be useful and linked to the current EQG 22 2013A project for capacity building for installers and system designers of solar PV rooftop installation.  In addition, the completed project from the Sub-committee on Standard and Conformance (SCSC) on “Solar (PV) standards and conformance measures survey and workshop” will also support the profiling of the PV systems.  Lastly, the small and medium PV database will support the EWG 09 2013 project on “Operation of APEC Energy Database and Analysis” in the detailed part of the renewable energy power generation.  The maintaining of the PV database after project completion should be performed by the project team and network of institution linkages during the execution of the project.  The lead of the host institution, financial and management arrangement for database maintenance will be determine in Workshop 2.

Sustainability

Beneficiaries will be supported to carry forward the results and lessons from the project by introducing key clauses in tender documents of new projects that entail allocations for information cloud and platform sharing. The update of the database will be done by the institution network from the lead of the hosting institution.  The hosting institution will be determined during workshop 2 in which the host institution must have REN technology promotion and implementation as the mission of their institution and currently carried out the work to monitor and doing site survey of the PV systems.

Furthermore, after project completion, the possible next steps to build on its outputs and outcomes are publication of guidelines, meetings, and conducting seminars/workshops.  The starting point will be from the original institutional network which already have the existing activities in the monitoring and implementing the PV systems. These will be done regularly to ensure that future actions will take place and will be tracked.  The original institution network should be able to bring their other network to share the data.  It is with hope that the benefit of the data sharing platform will benefit the Center of Excellence for renewable energy and provide inspiration to set up more Centers of Excellence in the APEC economy.

Finally, for the measurement of outcomes and impacts (Q6), expected changes would be in the mindset and understanding of the policy-makers because they would be informed of the existence of the PV information cloud and platform sharing with key indications on the status of their systems.

Project Overseers

Project Overseer Information and Declaration:

Dr Twarath Sutabutr
Deputy Permanent Secretary
Ministry of Energy, Thailand
555/2 Energy Complex Building B, 22-25th Floor, Vibhavadi-Rangsit Rd.,
Kwaneng Chatuchak, Bangkok 10900 Thailand

Main Point of Contact:
Mrs. Munlika Sompranon
Chief of International Cooperation Section
Planning Division, Department of Alternative Energy Development and
Efficiency, Ministry of Energy, Thailand
17 Rama One Road, Pathumwan, Bangkok, 10330, Thailand

Cost Efficiency

Not Applicable.

Drawdown Timetable

Not Applicable.

Direct Labour

The contractor will execute activities as described in work plan including:

-  Review literatures on small and medium PV and/or relevant topics

-  Initiate and maintain knowledge sharing online database

-  Public Consultation Management

-  Project Monitoring and Evaluation

-  Collaborate with the other institutional network for the site survey and data collection

-  Prepare Final Report

-  Project management cost (project manager, admin., fax, phone, travels etc)

The general duties of DEDE will be to manage and supervise the whole project. The capable contractors and consultant will be engaged to implement the project. DEDE staffs will be assigned to work on this project and will be self-funded by DEDE.

The general duties of the contractors or consultants will be providing relevant resources which enable to strengthen the professional level of the project. The resources include expert resources, research resources, education resource and other resources relevant to the project. The relative APEC-fund will be mainly spent on part of Direct Labor, Travel, and Other Items.

The total hour for this project which supported by APEC-funds is appraised to be 240 person*day.

Waivers

Not Applicable.

Are there any supporting document attached?

No 
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Version HistoryVersion History

Project No.

Project Title

Project Status

Publication (if any)

Fund Account

Sub-fund

Project Year

Project Session

APEC Funding

Co-funding Amount

Total Project Value

Sponsoring Forum

Topics

Committee

Other Fora Involved

Other Non-APEC Stakeholders Involved

Proposing Economy(ies)

Co-Sponsoring Economies

Expected Start Date

Expected Completion Date

Project Proponent Name 1

Job Title 1

Organization 1

Postal Address 1

Telephone 1

Fax 1

Email 1

Project Proponent Name 2

Job Title 2

Organization 2

Postal Address 2

Telephone 2

Fax 2

Email 2

Declaration

Project Summary

Relevance

Objectives

Alignment

TILF/ASF Justification

Beneficiaries and Outputs

Dissemination

Gender

Work Plan

Risks

Monitoring and Evaluation

Linkages

Sustainability

Project Overseers

Cost Efficiency

Drawdown Timetable

Direct Labour

Waivers

Are there any supporting document attached?

hdFldAdmin

Project Number

Previous Fora

Secretariat Comments

Reprogramming Notes

Consolidated QAF

Endorsement By Fora

PD Sign Off

Batch

Forum Priority

Committee Ranking Category

Committee Priority

PDM Priority

Priority Within Funding Category

Monitoring Report Received

Completion Report Received

PMU Field 1

PMU Field 2

PMU Field 3

On Behalf Of

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