Project Title

Improving Natural Disaster Resilience of APEC SMEs to Facilitate Trade and Investment 

Project Year

2011   

Project Number

M SCE 02 2011A 

Project Session

Session 3   

Project Type

Multi-Year 

Project Status

Completed Project   
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Project No.

M SCE 02 2011A 

Project Title

Improving Natural Disaster Resilience of APEC SMEs to Facilitate Trade and Investment 

Project Status

Completed Project 

Publication (if any)

 

Fund Account

APEC Support Fund 

Sub-fund

ASF: General Fund 

Project Year

2011 

Project Session

Session 3 

Sponsoring Forum

Small and Medium Enterprises Working Group (SMEWG) 

Topics

Small and Medium Enterprises 

Committee

SOM Steering Committee on Economic and Technical Cooperation (SCE) 

Other Fora Involved

Emergency Preparedness Working Group (EPWG) 

Other Non-APEC Stakeholders Involved

 

Proposing Economy(ies)

Chinese Taipei 

Co-Sponsoring Economies

Australia; Brunei Darussalam; Canada; China; Hong Kong, China; Indonesia; Japan; Korea; Malaysia; Philippines; Russia; Singapore; Chinese Taipei; Thailand; United States; Viet Nam 

Expected Start Date

01/03/2012 

Expected Completion Date

20/12/2014 

APEC Funding

399,502 

Co-funding Amount

433,270 

Co-funding Percentage

52.03% 

Total Project Value

832,772 

Project Proponent Name 1

Robert Yang Chia-Hsien (new PO wef 13 July 2015) 

Job Title 1

Senior Executive Officer, Business Startup and Incubation Division, Small and Medium Enterprise Administration 

Organization 1

Ministry of Economic Affairs 

Postal Address 1

3rd Floor, No 95, Sec 2, Roosevelt Rd, Taipei 

Telephone 1

886-2 2366 2251 

Fax 1

886-2 2367 3914 

Email 1

hlhsu@moeasmea.gov.tw 

Project Proponent Name 2

Not Applicable 

Job Title 2

Not Applicable 

Organization 2

Not Applicable 

Postal Address 2

Not Applicable 

Telephone 2

Not Applicable 

Fax 2

Not Applicable 

Email 2

Not Applicable 

Declaration

Robert Yang Chia-Hsien 

Project Summary

In response to the High Level Policy Dialogue of 2011, this project is to improve disaster resiliency and to secure supply chain connectivity of SMEs with two approaches. First, the projects will formulate Policy Framework Models (PFMs) to foster a policy environment which enhance SMEs’ capacity in disaster preparedness. Second, the project will benchmark business continuity plans (BCPs) in ICT, logistics and auto parts industries since the three industries are affected greatly by natural disasters, as noted in the flood of Thailand in 2011. SMEs are focused in this project due to lack of knowledge on disaster preemptive mechanism. SMEs are focused in the project for their important role of promoting speedy recovery, creating employment and stimulate economic growth effectively following disasters and as major stakeholders in APEC comprising over 95 percent of all enterprises. As a result, this project will pay special attention to the measures to help SMEs prepare for and manage the disruption of business operations in production and supply chains when formulating PFMs and BCPs. In order to strengthen the effectiveness of this work, this project will establish a Focal Point Network to integrate related experts from all sectors to help implement this project. Additionally, this project will also establish several training workshops and a high-level dialogue to raise awareness disaster preemptive mechanisms among APEC regions.

In achieving the goals, the project is divided into three phases:

Phase 1 (2012): To conduct a joint study by Australia, Japan, New Zealand, Philippines, Chinese Taipei, Thailand, and the United States to investigate the needs of APEC SMEs in responding to natural disaster, and to collect the current policy frameworks and best practices.

Phase II (2013): is designed to formulate PFMs and BCPs. The second expert meeting will be held during this phase to initiate the PFMs and BCPs guidelines and checklists.

Phase III (2014): is designed to apply PFMs and BCPs to practical implementation and evaluation. In all three phases, assistance and contribution from Emergency Preparedness Working Group (EPWG) are essential to complete the project.

Relevance

In the 2011 SME Ministerial Statement, Ministers recognized that SMEs and entrepreneurs are particularly vulnerable to natural disasters, as shown in Australia, Japan, New Zealand, Chinese Taipei, and the United States of this year. Ministers affirmed the need to share practices that will assist SMEs prepare for and recover from natural disasters. Therefore, Ministers welcomed Chinese Taipei’s proposal to explore collaboration on natural disaster preparedness between the SMEWG and the Emergency Preparedness Working Group (EPWG).” The problem this project aims to address is also a cross cutting issue, where the impacts and outcomes of the projects can be applied on to other APEC fora.

For instance, during the APEC High Level Policy Dialogue on Disaster Resiliency in Hawaii, 2011, a list of recommendations was made to promote regional efforts on disaster preparedness, encourage greater communication, coordination and information sharing among APEC members and incorporate the private sector more substantively in our emergency preparedness efforts. Among the recommendations, this project aims to focus on promoting tools to help SMEs with disaster risk reduction and business continuity planning by benchmarking BCPs and PFMs, where BCPs are tools to ensure private sector business continuity, and PFMs involve government regulatory frameworks to assist SMEs to cope with disasters.

In addition, Asian Disaster Reduction Center conducted a research in 2011 on the impacts of 311 earthquake in Japan, where 90% out of 337 companies become bankrupt by “Indirect loss or damage” due to production and supply chain disruption, and less than 40% out of the 229 surveyed has BCPs. Natural disasters become new types of economic crisis undermining the supply chain and SMEs are vulnerable due to limited knowledge and awareness of the need to develop BCPs. This project specifically and significantly contributes to address next generation trade and investment issues to ensure the continuity of production chain and supply chain. It is also significant for APEC to cooperate with member governments to establish regulatory and policy frameworks in order to assist SMEs in APEC region. Under a well-established PFM, SMEs are less vulnerable to natural disasters as resources are available under government agencies to assist SMEs to endure the disasters.

The project’s contributions toward APEC priorities: (1) it helps APEC members, especially developing economies to establish business continuity plan guidelines and checklists to ensure the continuity of operation to SMEs, (2) it addresses next generation trade and investment issues by ensuring the continuity of supply chain and production chain through benchmarking Business Continuity Plan (BCPs), which aligns the APEC 2012 Priorities,  (3) it aligns regulatory frameworks between member economies to establish Policy Framework Models (PFMs) in helping APEC SMEs to endure natural disaster, thus supports promoting greater alignment in regulatory approaches, and (4)  the outcomes of this project will contribute toward other APEC fora as well since this is also a cross cutting issue that may applies to other fora.

Regarding forum’s work plan, this project directly relates to Market Access and Internationalization, Building Management Capability, and Financing in the four-year SME Working Group Strategic Plan 2009-2012 priorities. Likewise, the Medium Term Work Plan (2010–2015) of EPWG clearly illustrates that the Working Group’s will focus on the following priority areas: business and community resilience; public-private partnerships; disaster risk reduction; cooperation and coordination; preparations for the recovery phase.

Objectives

1)   To identify threats of natural hazards to business operation supply chain and their possible solutions to benchmark the important elements of BCPs, with priority focus on ICT, logistics and auto parts industries,  by leveraging the resources from expert network;
2)
   To share best practices on the implementation of BCPs and PFMs through capacity building workshops and seminars to assist SMEs in APEC region;


3)
   To enhance the awareness of both SMEs’ and the government about natural disaster risk by high-level dialogue and idea exchange.

Multi-Year Approach

This project adopts a multi-year approach because the objectives of this project cannot be achieved in a single year. In this multi-year project, each phase is related to the next and builds on each other to achieve the stated objectives.

In phase I, a joint study will be conducted across relevant APEC fora, where BCPs and PFMs are formed by assessing the results of the surveys conducted on all APEC economies. The outcomes identify threats of natural hazards to business supply chain and to benchmark disaster preemptive mechanisms and serve as the foundation for the next phases of work. A Focal Point Network and expert meeting will also be established in this phase to enhance communication among member economies and to provide direction for research related activities.

In phase II, best practices for BCP and PFM will be developed by the involvement of industrial, academic and public sectors. The first training workshop will be held during this phase to develop SMEs’ capacity by demonstrating best practices and training the trainers for further knowledge dissemination in phase III.

In phase III, project effectiveness will be significantly enhanced by conducting training workshops and high-level dialogue, which the high-level dialogue will aim to enhance the awareness of disaster preemptive mechanisms among APEC economies.

This project needs extensive teamwork among SMEWG, EPWG, ABAC and other regional and international stakeholders to cover the diverse aspects of SMEs. In this project, the co-related interconnections of three-year activities need mutual supports of outputs generated by related ones.

APEC Multi-Year Project fund is the best source of funding because it allows the project to be implemented step by step and makes the project’s implementation possible. The fund encourages broad-spectrum collaboration among APEC fora and helps to incorporate the contribution of other non-APEC stakeholders. With the feasibility of new approach, it can bring more fruitful collaboration for a long-term commitment on enhancing regional disaster management.

TILF/ASF Justification

Due to insufficient awareness of natural hazards and lack of business continuity plan, SMEs of member developing economies are vulnerable to natural disasters. As shown in the recent flood in Thailand, the disruption of supply chain caused by the flood has resulted in numerous companies to cease their production chain. This project aims to improving their knowledge and capacity on disaster preemptive mechanisms. Training workshops will be established during the implementation of the project, which members from developing economies are invited to participate under APEC support to enhance their knowledge on formulating BCPs and PFMs. The training workshop will be train-the-trainer based, where member developing economies will be trained to formulate their own PFMs, and to train SMEs to develop own BCPs. Based on the results from the first training workshop, we will sponsor three volunteering developing economies in hosting training workshops, where the volunteering economies will be training developing SMEs in APEC region to develop disaster preemptive mechanism to endure natural disasters. Project overseers will engage developing economy representatives to ensure tailored workshop agenda meet developing economy needs. Funding also will be provided to 11 travel-eligible economies to attend the workshops to increase the incentive to participate. We target to raise the awareness of BCPs and PFMs among APEC region to above 60%, and this will be conducted by a final survey among APEC economies to ensure the outcome is achieved. This project will also conduct a joint study that will involve member developing economies to contribute and share their understandings and experiences in formulating favorable PFMs and BCPs.

Beneficiaries and Outputs

SMEs and micro-enterprises are certainly and directly the beneficiaries for this project. Because of SMEs’ lack of capacity in coping with natural disasters, this project is capable in assisting them to ensure their business operations, and thus also encourage them to expand their business activities.


Government agencies and related associations taking responsibility for providing guidance and assistance in enhancing SME capacity of natural disaster management will acquire the knowledge and experience in assisting SMEs to overcome the risks. The Expert Meeting, as well as the FPN Meeting, will be attended by officials from SME supporting ministries, where the officials from the ministries will discuss and review the output of experts in relation to the project. The total length of the Expert meeting is one and a half day, where one full day will invite participation of SME communities from the three focused industries while it is also open to the public for other organizations/SMEs.

Developed economies are also the beneficiaries of this project as the project can reinforce the protection on production and supply chain. We seek to increase awareness of BCPs and PFMs among APEC economies, with special focuses in developing economies, to a level of 60% (60% is targeted in accordance to the ADRC survey which 60% large enterprises are aware of disaster preemptive mechanism), which 60% of SMEs from APEC economies should at least be aware of the existence of BCPs and PFMs by the end of the project.

APEC fora, EPWG, ESCG, AD, and TPTWG, and non-APEC stakeholders, such as ABAC and ADRC, are all beneficiaries of this project as this project will enhance internal and external stakeholders’ capability through cooperation in implementing the project.

Customers in local communities will also be benefitted because a secure business environment will lower the risk of price increases (or inflation), supply chain disruption, and product shortage, which is relevant to the Next Generation and Trade Issues.

Based on the research results, training workshops will be held to enhance the understanding of BCPs and PFMs formulating in SMEs from member economies.

Dissemination

The information about the key components and output of the project will be announced in the websites of the APEC Secretariat, EPWG, and project website that will also be released to the media that is related to dissemination of APEC projects. Under project website, a monthly special column will be published to address the importance of natural disaster and contributions of the project to APEC SMEs. Publication through the project website will all be in compliance with the APEC publication guideline. The relevant private associations of member economies will also be asked to announce the information either on their websites or through other available media.

The output of the research will be compiled into an education booklet for future reference on related policy and regulation formulation. The training workshop will serve as way of dissemination as it tends to disseminate the outputs of the research to train member economies on how to formulate favorable BCPs and PFMs.

During each phase of the project, the deliverables of the project and presentation materials would be distributed to the participants in the meetings and to other relevant institutes and stakeholders that are unable to attend the meetings. For the convenience of participants, soft copies of presentation materials will also be distributed, and uploaded onto the project website to be accessible by all stakeholders. The project outputs will also be disseminated through APEC fora networks, the academia and industry networks and the official meeting website to the stakeholders. The project will cooperate with external stakeholders in disseminating the outcomes of the project, where the possible external stakeholders are ASEAN and PECC.

There will be no intention in selling outputs arising from this project, and the outputs of the project will comply with the APEC publications, APEC logo, Websites, and copyright guidelines as it is an APEC project.

Gender

When conducting researches and inviting speakers, we will encourage female scholars and experts to be part of our expert teams. Since the women’s participation rate in society is somewhat low in many APEC economies, we will promote female SME entrepreneurs to participate and share their experiences in coping with natural disasters. We aim to achieve 30% or above female participation rate in project related workshops and meetings.  As such, with female experts and the promotion of female entrepreneurs in joining the meeting, this will generate a great impact on APEC economies for women to participate in other events. Project related information will also be disseminated through APEC Gender Focal Point Network to further promote female participation.


The project overseer, who is also a female, will also ensure the implementation of this project will be conducted in a manner that takes special considerations of gender issues into account to ensure that it benefits both men and women and does not disadvantage women.

Work Plan

The project will be implemented through three phases, where each phase has a role of its own and is dependent of the previous phase. Phase I will serve as a foundation of the project. Phase II will involve best practice sharing, the development of disaster preemptive mechanisms and also capacity building and training. Besides the work as previously mentioned, Phase III will involve high level dialogue to increase the awareness of the mechanisms.

Program for Phase I (2012)

This phase will aim to conduct a joint study through cooperation with external stakeholders, internal stakeholders, and member economies. Warm up activities, Focal Point Network meeting, expert meeting, and researches outputs are the outcomes of this phase and Incubation Division at SMEA, MOEA. 

Key Activities

Time

Place

Organisation in Charge

Explanatory Notes

1.  Conduct a Joint Study on the Current Status, Key Issues, Needs, and Best Practices of APEC SMEs in Responding to Natural Disasters

To identify and contact research cooperation candidates, and to collaborate on the analytical framework, division of labor, timeline of progress, and project resources allocation

May 2012

APEC Region

Chinese Taipei

Invite EPWG, ADRC, ABAC, AD, ESCG, and member economies to form a joint research project team

Conduct a survey of all APEC member economies for business continuity and policy framework of disaster preparedness to supplement the secondary data and research literature for the study

Jun – Aug 2012

APEC Region

ADRC in cooperation with Chinese Taipei

The survey will address the understanding and adoption of disaster preemptive mechanisms (eg BCPs and PFMs) among APEC economies.  BCP survey will target the three relevant industries, and we project to collect 50 samples from each industry from each member economy.  The PFM survey will be given to all FPN members.

Conduct-indepth interviews, collect and analyse best practices

Jun – Jul 2012

APEC Region

ADRC and Experts in cooperation with Chinese Taipei

On business continuity and policy framework for disaster preparedness

Report on 35th SMEWG meeting

Aug 2012

St Petersburg, Russia

Chinese Taipei

Report in-progress outputs with events and activities of the overall project

Dissemination

Aug – Nov 2012

APEC Region

Chinese Taipei

Through project website, circulation among FPN, and the results are to be compiled into an educational booklet

2.    Hold a Warm-Up and Kick-Off Event to Raise Public Awareness and Support of this Project

To organize a warm-up workshop

Dec 2011

Chinese Taipei

Chinese Taipei in cooperation with EPWG

Co-hosted a warm-up workshop with EPWG.

3.  Establish a Focal Point Network (FPN) and Hold FPN Meeting

To identify and contact candidate members to discuss the mission and possible members

Apr – May 2012

APEC Region

Chinese Taipei in cooperation with EPWG

To co-operate with internal stakeholder (EPWG and etc), other outside experts, external stakeholders (ABAC, ADRC), and SMEWG member economies

Preparation for the FPN meeting

May – Jun 2012

APEC Region

Chinese Taipei

Agenda and speakers nominations should be the output of this step.  To finalise members, mission, organization, responsibilities, and operation plan for FPN

Hold the FPN meeting

Jul 2012

Chinese Taipei

Chinese Taipei in cooperation with FPN

The outcome of the meeting will be i) nominating a director for the group; ii) finalizing trainers and hired experts, and iii) establishing the purpose of the FPN (eg monitoring and evaluation, contact network, consulting, and providing directions for research)

4.    Hold the First Expert Meeting for the Research

To decide and contact candidate experts, and to plan and organize the first expert meeting

May – Jun 2012

APEC Region

Chinese Taipei in cooperation with EPWG

Chinese Taipei to work under the direction of FPN in identifying experts

Hold the first expert meeting

Jul 2012

Chinese Taipei

Chinese Taipei in cooperation with Experts

To finalise research outcome, timelines, to assign further directions of studies to be conducted by experts (eg researches, interviews, surveys and etc) and to enhance participation of experts to this project

Experts to report on the outcome of the researches

Aug – Dec 2012

APEC Region

Experts

Hired experts will prepare and report on the development and formulation of BCPs and PFMs guidelines and checklists for ICT, logistics, and auto parts industries

Dissemination

Dec 2012

APEC Region

Chinese Taipei

To disseminate the outcome through local communities, EPWG website and project website to enhance SMEs’ participation of this project

Program for Phase II (2013)

The phase will aim to develop and finalize BCP and PFM guidelines and checklists. The finalized BCP and PFM will be presented through 2nd expert meeting. A training workshop will also be held in this phase through utilizing the results from the research.  

Key Activities

Time

Place

Organisation in Charge

Explanatory Notes

1.    Develop Business Continuity Plan (BCP) Checklists and Guidelines for ICT, Logistics and Auto Parts Industries

Develop Checklists and Guidelines on Formulating PFMs to Assist SMEs in Natural Disaster Management

To determine the framework, key elements, best practices of BCP and PFM with special focus on SMEs

Jan – Jul 2013

APEC Region

Chinese Taipei in cooperation with ADRC and Experts

To contact experts of ICT, logistics and auto parts industries from academic, industrial, and public sectors under the direction of FPN

Finalise the guidelines and checklists

Jul 2013

APEC Region

Chinese Taipei in cooperation with ADRC and Experts

This will be conducted inter-sessionally, and the essential elements of BCPs and PFMs should include a) disaster classification and characteristics; b) business impact analysis; c) the framework of Business Continuity Management (BCM); and d) guiding principles of minimal time/cost of business interruption for different groups of enterprises and industries

2.    Hold the Second Expert Meeting to Finalise the PFMs and BCPs

Hold the second expert meeting

Aug 2013

Chinese Taipei

Chinese Taipei

To advise and evaluate the finalized outcome of BCPs and PFMs, and to provide further direction of training workshops.  Eight contacted experts are to report on their outcomes of the research

3.    Hold the Training Workshop of First Stage (October 2013)

To hold a 5-day training workshop

Oct 2013

Chinese Taipei

Chinese Taipei in cooperation with Experts

To greatly expand the number of BCPs and PFMs trainers APEC developing economies, and to expand the number of skilled trainers in the APEC region

Dissemination

Dec 2013

APEC Region

Chinese Taipei

To disseminate the outcome through local communities, EPWG website and project website to enhance SMEs’ participation of this project


Program for Phase I
II (2014)
This phase includes holding the 2nd training workshops that will be hosted by three volunteering economies. A high level meeting is also the output of this phase, which the high level meeting will be significant in disseminating the outcomes of this project to raise the awareness of SMEs in respond to natural disasters. 

Key Activities

Time

Place

Organisation in Charge

Explanatory Notes

1.  Hold Training Workshop of Second Stage

Identify 3 voluntary economies under the direction of FPN

May – Jun 2014

APEC Region

Chinese Taipei in cooperation with FPN

Invite 3 voluntary economies to host 2nd training workshop

Hold 2nd training workshop

Jun – Aug 2014

TBA (three volunteering developing economies

Chinese Taipei

Include the following elements into the 2nd stage training workshop to enhance the capacities and capabilities building of SMEs and public sectors in APEC region, especially for the developing economies: a) manuals; b) critical operations and priority for recovery; c) damage estimate and assumption; d) continual engagement in drills and trainings; e) development of BCP; f) supply chain management; g) recovery time objective; h) risk financing; i) locational reconsideration (domestic or overseas)

Conduct preliminary evaluation report to FPN for futther direction or future adjustment

Aug – Oct 2014

APEC Region

Chinese Taipei in cooperation with FPN

2.  Hold the High-Level Meeting on APEC SMEs’Response to Natural Disasters

Preparation of the high level meeting

May – Jul 2014

APEC Region

Chinese Taipei

To determine the meeting themes, agenda, time, the hosting economy and participant economies, delegates, logistics and publicity among others under the direction of FPN

Hold the high level meeting

Aug 2014

Chinese Taipei

Chinese Taipei

Hold the high-level meeting on APEC SMEs’ response to natural disasters in Chinese Taipei, scheduled in August 2014 (subject to change) to raise the common awareness over APEC region and shed light to further directions of efforts in future

Dissemination

Aug – Sep 2014

APEC Region

Chinese Taipei

To disseminate the outcome through local communities, EPWG website and project website to enhance SMEs’ participation of this project

Project Evaluation

Jun – Sep 2014

APEC Region

FPN in cooperation with FPN and Chinese Taipei

A survey will be conducted through FPN to SMEs of APEC region before the high level meeting.  The survey will focus on the effectiveness of the project, such as the increase in awareness of the BCPs and PFMs among SMEs, which we have set a projected goal of 60%.

3.  Report the Outcomes and Deliverables of Phase 1 to III to SMEWG (August – October 2014)

Risks

Low interest in participation or in using results 

While the research requires joint efforts from member economies, there is the chance where members may find topics to be uninteresting and unrelated to their economies. On the other hand, there is also the probability that the workshop participation rate will be lower than expected. As a result, one of the FPN’s purposes will be discussing the outreach efforts to potential participating economies and follow up regularly with economies that have expressed interest. As for low participation rate of workshops and meetings, the project will address the significance contributions to member economies of this project in assisting SMEs in order to stimulate interests among member economies. The project also aims to cover a wide range of disasters that have impacts on supply chain connectivity in APEC region to encourage participation of all economies.

Delays or untimely preparation

A work plan is set up in monitoring the progress of the project, where the estimated complete date is in 2014. During each phase of the project, a timeline will be established in guiding and monitoring members’ progress. The project overseer will also work closely with member economies to ensure timely issuance and collection of invitation, agenda, and meeting materials, and to identify and confirm speakers in order to avoid untimely preparation. PO will also Work closely with member economies to increase the possibility of finding a suitable expert and trainee for the expert meetings and workshops to avoid delays.

Duplication of work of other APEC and non-APEC fora

This project will facilitate cooperation between member economies, internal stakeholder, and external stakeholder such as EPWG, ADRC, TPTWG, AD, and ESGC, to contribute and comment on the plans and outputs of the project in avoiding duplication of works.

Monitoring and Evaluation

This project will be monitored internally and externally by SMEWG and APEC, where external monitoring involves APEC project management, i.e. independent assessment, and internal monitoring is the actions we will take to ensure the deliverables. To measure the efficiency of implementation of the projects, the members in focal point network will be assigned with specific set of responsibilities to monitor the implementation. The role and responsibilities assigned to each member should be communicated or shared to other members to facilitate fast progress and cooperation. The director of FPN will be assigned to effectively pass out information regarding the progress of each member, and to assess on the progress of the research. The project overseer, on the other hand, will be in charge of generating new ideas and monitoring the general direction of the project. We will suggest SMEWG and EPWG to mutually invite related members to attend each other’s meetings, and to hold joint sessions in back-to-back meetings to monitor the activities involving the two groups.

On the other hand, it is a regular procedure in Chinese Taipei that each government project should finally be evaluated externally by an evaluation committee through three phases, proposal, midterm, and final, and a progress report on the project will also conducted internally to evaluate on effectiveness, contents of the projects, and budge use.

To measure the achievements of the project, we seek to conduct midterm reviews on the effectiveness of the project, and we will conduct a survey to the stakeholders at the end of the final phase to seek their comments and suggestions on the successfulness and contribution of this project. The questionnaire will be outcome-focused, and will ask straight forward questions such as how PFMs has changed economies’ policy and how the BCPs are adopted by SMEs. We will also survey the percentage of BCP adoption among APEC SMEs to ensure the effectiveness of the project. We will also survey on the policies formulated or adopted by member economies to assist them on formulating PFMs.


While this multi-year project will only last three years, the PO and FPN of the project will work on another evaluation of effectiveness of the project a year or two after the project has finished.

Linkages

Other fora: What role will they play in the planning and implementation of the project? How will they share in the benefits?

This project will have a close collaboration with EPWG, which will involve in every stage and phase of the project planning and implementation. The project proposal was jointly created and circulated by SMEWG and EPWG, and the members of FPN will come from both fora. EPWG members will also participate in the research from initial design to final analysis, where they have also agreed to join the expert group in finalizing BCPs and PFMs. 

Furthermore, as the project focuses on three particular industries, ICT, Logistics, and Auto Parts, the project will seek cooperation in joint study with external stakeholders such as Electronic Commerce Steering Group (ECSG), Transportation Working Group (TPTWG), and Automotive Dialogue (AD).
 
After all, EPWG will share significant benefits from this project. The standard models built by the project will help EPWG to further apply to other EPWG stakeholders, and the overall capability of emergency preparedness in the APEC region will also be enhanced, helping EPWG to achieve their mandates. Cross-fora collaboration and implementation will provide the best platform to build up linkage between business management and disaster risk management.

Non-APEC stakeholders: What role will external stakeholders play in the planning and implementation of the project? How will they share in the benefits?

Non-APEC stakeholders from both public and private sectors will be involved in the organization and participation of the workshop. At least two non-APEC organizations will be involved, such as ABAC and ADRC. ABAC will participate in the project by giving comments and suggestions to the project proposal and will participate in the survey and meetings. ADRC is a non-profit organization dedicating to enhancing disaster resilience of the member economies. It will help to provide or recommend experts and trainers; share information; provide consultation to the study; and participate in drafting BCPs and PFMs. The project will also seek cooperation with other external stakeholders to assist in disseminating the outcomes of the project, where the possible external stakeholders are ASEAN and PECC.

Taking ADRC for example, ADRC has already collaborated with the United States in establishing an APEC EPWG Workshop: Private Sector Emergency Preparedness. Through the workshop, ADRC has demonstrated a survey which they have conducted on the emergency preparedness of the APEC region. A list of resource guides was also provided in response to how APEC can improve its capacity by implementing BCPs in APEC economies. Such works can be leveraged by this project. For example, the survey provides a solid base upon which the three focused industries will be studied, and the resource guides can be a valuable reference for formulating the educational guidebook of APEC SMEs. In addition, with experiences in APEC related projects, it will be easier and more efficient while cooperating with ADRC.

Previous work: How does this project build on, rather than duplicate, previous or ongoing initiatives in APEC or other organizations?

This proposal builds on two previous projects. One is “APEC EPWG Workshop: Private Sector Emergency Preparedness”, which discusses a variety of topics and best practices related to BCPs. Referring to the conclusions of this previous project, our project will further develop formal BCPs, along with PFMs, especially for SMEs in the ICT, logistics and auto parts industries. The second project is “Public-Private Partnerships and Disaster Resilience,” which involves cooperation between the public and private sectors to address natural disasters. This will refer the outcome of this previous project and develop a set of principles that fit the needs of SMEs. Outcomes of the two projects will be integrated into this project to enhance the effectiveness of the project.

APEC’s comparative advantage: Why is APEC the best sources of fund for this project?

APEC is the best source to fund this project because the activities of this project will contribute directly to helping all APEC members, especially developing economies. According to the ADRC and related research, the 311 earthquake of Japan and the flood in Thailand, over five hundred thousand businesses had to close down due to disruption in supply chain. However, it could also be attributed to the base knowledge on BCP in the affected regions, where mentioned previously in a survey conducted by ADRC, 63% of total interviewed SMEs either do not have or do not know about BCPs, which therefore, lead to such horrifying results. As a result, this project aims to increase the percentage of BCP knowledge among APEC SMEs to improve APEC SMEs’ disaster resiliency, which therefore, ensure growths and trades in APEC region.

Project Management

As discussed previously, this project will establish a Focal Point Network (FPN). The purpose of FPN will be discussing, updating, coordinating, and monitoring implementation activities of the project, including facilitating the future evaluation after the project has finished. Focal Points will also be responsible for aiding the joint study by filling out questionnaires regarding current disaster preemptive policies of the government. Nomination of Focal Points will be carried out by each economy in both the SMEWG and the EPWG. The Focal Points, representatives of the EPWG and the Steering Committee of the EPWG are invited to attend the FPN meeting. Due to the limitation of budgets, the project would support only one focal point from each developing economy for their attendance at the Focal Point meeting.

There are no financial responsibilities required for the co-sponsors. However, we anticipate that the co-sponsors would like to be involved in the development of BCPs and PFMs as well as actively participate in related meetings and activities.


There is a PO and a main point contact for this project, Mrs. Hsu and Mr. Yang. With two people overseeing the project, it would provide a seamless transition should there be a PO change during the life of the project.

Sustainability

Some projects are to be implemented through a multi-year process in order to show its significance on the projected targets. This project is implemented through a multi-year process in order to increase the incentive of members to participate, which will in term lead to increase in effectiveness.

After project completion, member economies are encouraged to utilize the outcome of this project. Disseminating the BCPs, PFMs, and continuing holding workshops for SMEs are all parts of examples which member economies should adopt to ensure the continuity of the plan. In the long run, member economies are also encouraged to update their policy framework and business continuity plans every few months to enhance the usefulness of the mechanisms in case of disasters. We will also encourage member economies to raise the awareness of business continuity mechanisms among SMEs to ensure secure supply chain connectivity and production chain since such act can facilitate trade and investment in the long run.

As the MYP progresses and draws to a close in 2014, SMEWG and EPWG will consider and make recommendations to Senior Officials on how APEC can further advance disaster resilience among SMEs. Finally, the project overseer and EPWG will continue to disseminate best practices in contributing member economies, using our own resource such as web sites, columns and newsletters, to stimulate interest and demand in disaster related information. The project website will establish a special column addressing the influence of the project, as well as the awareness of natural disasters. Furthermore, an evaluation of effectiveness of the project will be conducted a year or two after the project has finished, where follow up research will be made either by FPN of the project or volunteering economies.

Project Overseers

The project overseer will be Maggie Hsiu-Ling Hsu (Tel: + 886-2-2366-2251, Email: hlhsu@moeasmea.gov.tw), Senior Executive Officer, Business Startup and Incubation Division at SMEA, MOEA. Her current assignment is designed to support APEC SMEWG in furthering the strategic plan for the forum. Mrs. Hsu has successfully managed and implemented several technical assignments as well as workshops for APEC fora.


The main point of contact responsible for this project is Chia-Hsien Yang (Tel: +886-2-2366-2262, Email: chyang@moeasmea.gov.tw ), Section Chief of Business Startup and Incubation Division at SMEA, MOEA.

Cost Efficiency

In this project, APEC funding primarily will be exclusively reserved for honorarium for speakers, joint researches, holding workshops/seminars, and travel costs, while other expenses incurred will be co-funded by SMEWG and EPWG.

 

The purpose of this project is to formulate strategies to improve natural disaster resilience of SMEs, which therefore, a part of the APEC funding will be spent on conducting researches in formulating favourable PFMs and BCPs for member economies. We will also employ consultants with experiences and a good reputation in related subjects to be part of the expert team. In addition, to encourage participation of budget-tight members, most of the APEC funding will be used in covering the travel expenses of 11 eligible economies in attending workshops and meetings.

Drawdown Timetable

Please refer to budget table.

Direct Labour

Direct labor will include 1 contractor, where the contractor will hire 8 researchers. The researchers each will be given a total of 90 days to deliver the fundamentals of this project. The hired researchers will be the experts for this project, and will be in charge of conducting surveys, interviews, and relevant researches that aim to formulate favorable BCP and PFM guidelines and checklists for this project.

Waivers

No waivers will be requested for this project.

Are there any supporting document attached?

No 
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Version: 19.0 
Created at 23/01/2013 10:20  by System Account 
Last modified at 09/01/2017 17:40  by Lucy Phua 
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Project Proponent Name 1

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Declaration

Project Summary

Relevance

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Multi-Year Approach

TILF/ASF Justification

Beneficiaries and Outputs

Dissemination

Gender

Work Plan

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Project Management

Sustainability

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Are there any supporting document attached?

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